Fort Walton Beach Council agenda — 09-27-05 — reading text

to the Northwest Florida League of Cities as the third priority Northwest Florida Highway Authority Support. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. The Mayor advised the list will be forward to the Northwest Florida League of Cities. MAVOR/COUNCIL ANNOUNCEMENTS Mr. Holmes commended City employees for donating $ 31, 000 in sick and vacation leave for the evacuees of Hurricane Katrina. Mr. Patterson stressed the importance of a disaster plan with neighboring cities and Hurlburt and of an Eglin Air Force Bases in the event of a major disaster, as well as the creation ordinancelresolution for evacuation plans for elderly citizens in health care facilities. Consensus of Council was that the City Manager prepare a resolution or ordinance outlining an evacuation plan when a mandatory evacuation has been ordered. Mr. Campbell congratulated the Mayor for writing a letter to Congressman Miller in support of the He purchase of the Fairgrounds, and to the City Manager for staying on top of the matter. received confirmation from the City Manager that the City' s fuel situation is sufficient. Mr. Tucker discussed the pay classification for the police force as it relates to the County' s pay scale. Mr. Tucker requested a workshop to discuss the Advance Life Support System (ALS)and to brief Council on how funds are being spent on the ALS. He also discussed CRA funding by the City and the need to reduce the millage that the citizens pay. Dr. Pullen suggested that the information in the agenda regarding the National Incident He also Management System ( NIMS) be saved in case the public might want a copy to review. discussed the relationship between City boards and Staff regarding issues coming before Council, and the need for Council to receive all requested information from Staff in a complete, concise manner. Dr. Pullen further discussed special parking requirements in the MUMS District, and recommended the Municipal Planning Board place on their October agenda to revoke the resolution regarding special parking districts, and to declare standard parking requirements for the entire City. The item could then be on Council' s agenda for the last part of October. Mr. Hartwell was advised the City Manager is in the process of reviewing two draft lease He also agreements for the fairgrounds to be presented to Council for their consideration. received inform-ation from the City Manager regarding the sponsoring of a Sister City as a result of Hurricane Katrina. 264 c o 9/ 13/ 05 MAYOR/COUNCIL ANNOUNCEMENTS ( CONTI Mr. Minich stated he enjoyed the Sunday in the Park on September 11. He also asked that St. in Ordinances Mary' s Church be refunded their application fee for relating to the rezoning requests 1651 and 1652. Mr. Minich moved to refund St. Mary' s Church their application fee in the amount of $775. 00 relating to the rezoning requests in Ordinances 1651 and 1652. Mr. motion and it carried unanimously Hartwell, and Minich in favor. with Holmes, Patterson, Tucker seconded Campbell, Tucker, Pullen, l I I I Mr. Minich also stated his thoughts that recommendations from both City Staff and the City boards come before to Council are needed; he also discussed the need for studies on larger issues that the Council. will be held after the Special Mayor Anderson reminded Council that the Council Workshop Council Meeting on Wednesday, September 21. The Mayor stated he spoke with Mr. Boudreaux funds to from the American Wind Symphony and the City is looking for ways to come up with the thanked staff who assisted in the Hurricane Katrina center. bring it here. The Mayor also City CITY MANAGER ANNOUNCEMENTS on September The City Manager advised the Waterfront Florida will have a dedication ceremony 19 at 5 pm at the Fort Walton Landing to designate the city as a Waterfront Florida city. of the The City Manager thanked Staff for their contributions for the hurricane victims and that part from the tournament will be given to the victims of Hurricane Katrina. The City proceeds golf resource guide. Manager discussed the development and update of a hurricane Fort Walton Other announcements by the City Manager included the Friday Night Flicks at the and Council workshop on September 21; Landing running through September; the budget hearing and the Daze at the Fort Walton Landing on September 24. Dog ADJOURNMENT There being no further business, the meeting adjourned at 8: 50 p. m. APPROVED: MAYOR: ATTEST: CITY CLERK  c 0 CITY COUNCIL MEETING 5e tember 27, 2005 Consent Agenda Request authorization to award Bid # 05- 123 Annual Fertilizer bid as outlined in the backup report Purchasing Director) Council Action 1st 2nd Vote: CA- 2 Agenda Item Number:  CITYOFFORTWALTON~. CH c MEMORANDUM U DATE: September 19, 2005 TO: Joyce Shanahan, City Manager FROM: Bob Flanagan, Golf Club Superintendent SUBJECT: Request to award Fertilizer Bid # 05- 123 SUMMARY Pursuant to Chapter 2, Section 266, Purchasing Policies and Procedures, Fort Walton Beach Code of Ordinances, request authorization to award Bid 0#5- 123 Annual Fertilizer Bid,to the lowest responsive, responsible bidders, at the unit prices outlined in the bid tabulation sheet. It is anticipated approximately 297, 000 lbs of fertilizer will be used by the Golf Course, Parks & Recreation, and Public Works departments at an estimated cost of $96, 000. If approved, sufficient funding is available in the various funds for this purchase. FINANCIAL DATA 1. DEPARTMENT: Golf Club, Parks & Recreation, and Public Works 2. DIVISION: Maintenance 3. FUND: General and Golf Course Funds 4. ACCOUNT #: 404-0700- 572- 4650 Golf Club 001- 1000= 572- 4650 Parks & Recreation 001- 1250- 541-4650 Right Of Way Maintenance 001- 1280- 539-4650 Cemetery 5. ACCT. DESCRIPTION: Golf Club - Grounds Maintenance Parks & Rec. - Grounds Maintenance Right Of Way - Grounds Maintenance Cemetery - Grounds Maintenance 6. FY BUDGET: 2005/ 2006 7. AMOUNT BUDGETED: Golf Club 90, 000 Parks & Rec. 4, 400 Way Maint. Right-of- 2, 150 Cemetery 1.000 Total 97,550 8. GRANT FUNDS: YES NO AMOUNT $ x 9. FUND TRANSFER: YES NO x AMOUNT $ 10. FROM ACCT. # N/A 11. TO ACCT. #: N/A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A 13. PRICE ANALYSIS: ATIACHED ADD'L MAT FDR NONE x C:\Documents and Set ings\rflanagan\ My Documents\Bid 03- 117. doc Jtc.A - L  o BID ITEM DATA 0 14. DESCRIPTION OF BID ITEM: Fertilizer as per specifications *. 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD'L MAT FDR NONE x 16. # BID INVITATIONS SENT: 29 17. # BIDS RECEIVED: 5 18. # RESPONSIVE BIDS: 5 19. RECOMMENDED VENDOR: Low Bidders as indicated on Bid Sheet Tabulation. 20. BID A WARD AMOUNT: At unit prices indicated. 21. COMMENTS: Yes 22. ESTIMATED QUANTITY TO BE PURCHASED: ( BULK ITEMS): 297, 000 lbs. * 23. ESTIMATED PURCHASE AMOUNT: N/A 24. BID TABULATION ATTACHED: YES_x_ NO_ ADD'L MAT FDR_ 25. TERM OF CONTRACT: N/A 26. BID VALID TO: One year from Bid award. 27. BID PRICE VALID FOR TERM OF CONTRACT: YES_ x_ NO_ 28. WARRANTY PERIOD: N/A 29. DELIVERY TIME: N/A 30. STATE CONTRACT: YES NO x 31. CONTRACT #: NIA 32. CO- OP PURCHASE: YES NO_x_ 33. AGENCY: N/A 34. EXPECTED LIFE OF ITEM: N/A 35. ITEM DEMO'D: YES_ NO__ N/A x 36. REFERENCES CHECKED: YES__ NO_ N/A_ 37. CONTRACT: ATTACHED_ ADD'1 MAT FDR_ N/A_x 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES_ NO_ N/A 39. CURRENT VENDOR: N/A 40. CURRENT PRICE: NIA D AND SUBMITTED BY: Golf Club Superintendent DATE: 7/11/ Oj- D AND SUBMITTED BY: DATE: tftjoS- RECEIVED AND CONCUR: A