Fort Walton Beach Council agenda — 09-27-05 — reading text

co ( J :, C) 0 co 0 ~ :-- J -.... en en I' J 0 00 0 ( w J) ~ t ....  c 0 CITY COUNCIL MEETING Se tember 27, 2005 Consent Agenda Request authorization to award bid # 05- 117 Relocation of Historic Buildings to Ducky Johnson House Movers, Inc in the amount of $ 19, 500 Purchasing Director) Council Action 1st 2nd Vote: CA- 5 Agenda Item Number:  o 0 CITY OF FORT WALTON BEACH MEMORANDUM DATE: September 9, 2005 TO: Joyce Shanahan, City Manager FROM: Gene Peters, Parks & Recreation Director SUBJECT: Request to Award Bid # 05- 117, Relocation of Historic Buildings SUMMARY Pursuant to Chapter 2, Section 2-266, Fort Walton Beach Code of Ordinances, request authorization to bidder, Ducky award Bid # 05- 117, Relocation of Historic Buildings, to the lowest responsive, responsible in the total amount of $19, 500, as listed in the Bid Johnson House Movers, Inc. of Grand Aorida, Ridge, Tabulation Sheet. If approved, sufficient funding is available for this project in account # 109- 31.8- 552- 6997. FINANCIAL DATA 1. DEPARTMENT: Parks & Recreation 2. DIVISION: Museum Division 3. FUND: CRA Fund 4. ACCOUNT #: 109- 5118- 552-6997 5. ACCT. DESCRIPTION: Capital Improvements ( CRA) 6. FY BUDGET: 2004- 05 7. AMOUNT BUDGETED: $ 30,000 8. GRANT FUNDS: NOX AMOUNT * YES_ 9. FUND TRANSFER:YES_ NOlL AMOUNT 10. FROM ACCT. #: 11. TO ACCT. #: 12. REASON FUNDS AVAILABLE FOR TRANSFER: 13. PRICE ANALYSIS: ATIACHED_ ADD'L MAT FDR_ NONEX A - Ji- 5 c..  o o BID ITEM DATA 14. DESCRIPTION OF BID IlEM: ** Relocation of Historic Museum Buildings NONEX 15. SUPPLEMENTAL MAlERIAL: ATTACHED_ ADD'L MAT FDR_ 16. # BID INVITATIONS SENT: 4 17. # BIDS RECEIVED: 2 18. # RESPONSIVE BIDS: 2 19. RECOMMENDED VENDOR: Ducky Johnson House Movers 20. BID AWARD AMOUNT: $19, 500 21. COMMENTS: ** See Attached Summary Comment 22. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS):**Summary 23. ESTIMATED PURCHASE AMOUNT: $19, 500 24. BID TABULATION ATTACHED: YES XX NO_ ADD'L MAT FDR 25. TERM OF CONTRACT: Net Upon Completion 26. BID VALID TO: 60 Days 27. BID PRICE VALID FOR TERM OF CONTRACT: YES XX_ NO 28. WARRANTYPERIOD: N/ A 29. DELIVERY TIME: 60 Days 30. STAlE CONTRACT: YES_ NO-X; X 31. CONTRACT#: N/ A 32. CO- OP PURCHASE: YES_ NO-X; X 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: N/ A 35. IlEM DEMO'D: YES XX NO (Sum erhouse) 36. REFERENCES CHECKED: YESJQlNO_ N/ A 37. CONTRACT: ATTACHED_ ADD'1 MAT FDR_ N/ AXX 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES_ NO_ N/ A XX 39. CURRENT VENDOR: N/ A 40. CURRENT PRICE: N /A See Corresponding Summary Prepared & Submitted By: Q~ oS-- Gene Peters, Director Date Parks & Recreation Dept. Reviewed & Concurred: Aa- 1'.2-1. 0) Date J yc Shanahan, City Manager Comments: Page 2  c o A'ITACHMENT1 BID SUMMARY COMMENTS BID NO. # 05- 117, Relocation of Historic Buildin~ order indicated on the Bid Award Summary The following conunents relate to the '*' items in numerical Memorandum. ITEM 21- COMMENTS: House Movers to be in compliance with Staff has detennined the lowest bid received from Ducky Johnson the bid specifications. Ducky Johnson House Movers relocated the Sununerhouse and all references are favorable. in the CRA account # 109- 5118- 552- 6997 for the Funding, in the amount of $30,000, was budgeted east side relocation of the Museum Schoolhouse and Post Office from its current site on First Street to the estimate includes the relocation of the two of the Indian Temple Mound Museum. The $30, 000 budget foundation block & site work. buildin~, water & sewer line installations, utility company fees, The relocation site on the east side of the Indian Temple Mound has been staked out to verify the buildin~ will properly fit. season in mid November. Staff plans to coordinate the move near the end of the Hurricane Page 3  c o RELOCATION OF SCHOOLHOUSE POST OFFICE P # 5118 C. I. N W* E S 111... 1111 fltU zo~~ III: II. A, 0 \ I w I o in I z a I INDIAN J lot I MOUND I CD I A, 0 I X fit I Z ~ I f:! I ~ fit I wi c I z, If lot z: I wi fit w 111:\ Q J \ \ 0 MIRACLE STRIP PKWY. 66  o o City of Fort Walton Beach MEMORANDUM DATE: September 7, 2005 TO: Gene Peters Parks & Recreation Director FROM: Michael Tatum ~ Purchasing Director L:..! 7 SUBJECT: Relocation of Two (2) Historic Buildings Bid # 05- 117 The referenced bid tabulation is forwarded for your review. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Bids Solicited 4 17. Number of Bids Received 2 18. Number of Responsive Bids 2 24. Tabulation Attached Yes 30. State Contract No MCTImhj Attachment