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Fort Walton Beach Council agenda — 09-27-05 — reading text
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CITY COUNCIL MEETING
Se tember 27, 2005
Consent Agenda
Request authorization to award RFP # 05- 129 Janitorial
Services to Southern Management of FWB in the
amount of $ 54, 736. 36 and authorize the City Manager
to extend the bid for up to four additional years.
Purchasing Director)
I Council Action
1st
2nd
Vote:
CA- 4
Agenda Item Number:
o CITYOFFORTWALTONBEAW
MEMORANDUM
DATE: September 27, 2005
TO: Joyce Shanahan, City Manager
FROM: Thomas Murray, Public Works Director
SUBJECT: RFP # 05- 129 Janitorial Services
SUMMARY
Pursuant to Chapter 2, Section 2- 266, Purchasing Policies and Procedures, Fort Walton Beach
Code of Ordinances, request authorization to award bid to Southern Management of Fort Walton
Beach, FL in the amount of $54,736. 76 and authorize the City Manager to extend the bid for up
to four additional years ( 1 year increments) if mutually agreed upon by both parties.
If approved, sufficient funds are available in account numbers:
001- 1060- 571- 4610
001- 1230- 519- 3400
404- 0700- 572- 3400
Recommend City Council to award RFP # 05- 129 to Southern Management of Fort Walton
Beach, FL in the amount of $54, 736. 76.
FIN ANCIALDA T A
1.DEPARTMENT: Public Works, Parks and Recreation and Golf Club
2. DNISION: Service Maintenance, Library and Golf Club
3. FUND: General Fund and Golf Fund
4. ACCOUNT #' s
001- 1060- 571- 4610
001- 1230- 519- 3400
404- 0700- 572- 3400
5. ACCT. DESCRIPTION: Maintenance Contracts and Contractual Services
6. FY BUDGET: 05/ 06
7. AMOUNT BUDGETED: $ 65,302 (Total from all funds)
8. GRANT FUNDS: NO
9. FUND TRANSFER: NO
10. FROM ACCT: N/A
11. TO ACCT: N/ A
12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A
13. PRICE ANALYSIS: NONE
BID ITEM DATA
14. DESCRIPTION OF BID ITEM: Janitorial Services
C-Is fL{
ATTACHMENT 1 0 o
BID SUMMARY COMMENTS
The following comments relate to the "*,,
The funds necessary to support this item will be available on October 1, 2005.
L-,
City of Fort Walton Beach
MEMORANDUM
DATE: September 14, 2005 ( Revised)
TO: Allen Lassiter, Service Operations Manager
FROM: Michael C. Tatum tJ::>>.
Purchasing Directo~V
SUBJECT: Janitorial Services
RFP # 05- 129
The referenced bid tabulation is forwarded for your review. Please take the necessary
action so that we may prepare the Memorandum for Approval by the City Manager and
Council. The bid file is available for review at the Purchasing Department.
The following information is furnished for those items applicable to Purchasing on the
Request To Award Bid Memorandum:
ITEM NO.lDESCRIPTON RESPONSE
16. Number of Proposals Solicited 23
17. Number of Proposals Received 8
18. Number of Responsive Proposals 8
24. Tabulation Attached Yes
30. State Contract No
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