Okaloosa County School Board — Regular Meeting, September 10, 2018 — reading text

Emerald Coast, Inc., commencing August 1, 2018, and ending July 31, 2019. Public Content Renewal of the annual agreement for the regular maintenance, inspection, and repair of buses owned by AMIKids Emerald Coast, Inc., by the School Board's Transportation Department. The agreement also provides for the lease of buses from the School Board should there be a need to temporarily replace a bus while repairs are being made. This agreement commences August 1, 2018 and terminates July 31, 2019. File Attachments AMIKIDS Vehicle Maintenance 2018-2019.pdf (1,441 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.15 Employee Benefit Renewals for the 2019 Plan Year, presented by Russ Frakes, Specialist - Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 10, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Employee Benefit Program Renewals for the 2019 plan year. Public Content The Benefits Oversight Group has reviewed all materials presented by FBMC Benefits Management related to the renewal of the medical, dental, life, vision and long-term disability plans and voted to continue each with the incumbent carrier. A program summary and individual renewal exhibits are attached including: Employee Benefit Renewal Memo United Healthcare Insurance Renewal Exhibit Delta Dental Insurance Renewal Letter EyeMed Vision Insurance Renewal Exhibit Sun Life Insurance Renewal Exhibit  Symetra Long Term Disability Insurance Renewal Letter Healthcare Reimbursement Arrangement Renewal Letter HRA Agreement from 2016 (for reference only) Flexible Spending Account Renewal Letter FSA Agreement from 2016 (for reference only) Certificate of Adopting Resolution and Summary of Material Modifications (for reference only) FBMC - Annual Stewardship Report - 2018 The Group Medical Plan provided by United Healthcare was the only plan to see significant changes during this renewal cycle. Those changes include the addition of a third plan, as well as, the expansion of all plans to four tiers (single, employee + child(ren), employee + spouse and family) for the 2019 plan year. The Group Flexible Benefits (FSA) Plan and Healthcare Reimbursement Arrangement (HRA) Agreement administered by Lockard & Williams Insurance Services, P.A. are also presented for approval of a one year, annually renewable extension of the original agreements (attached for reference). Execution of the attached letters will extend the agreements for the 2019 plan year per Section 2 TERM of the original agreements. The annual employee maximum contribution limit of the FSA plan has been increased from $2,600 to $2,650 in accordance with the most recently enacted changes to the Internal Revenue Code (IRC) Section 125(i). Recall that, during the 2018 renewal cycle, the Certificate of Adopting Resolution and Summary of Material Modifications documents were modified to set the contribution limit at the maximum allowable under IRC Section 125(i). If you need additional information, please contact Russ Frakes at 833-5823. File Attachments Employee Benefit Renewal 2019.pdf (475 KB) OCSD Renewal Exhibit - UHC - 2019.pdf (354 KB) Delta Renewal Letter - 2019.pdf (167 KB) EyeMed - Low Plan - 2019.pdf (187 KB) EyeMed - High Plan - 2019.pdf (188 KB) SunLife 1-1-19.pdf (73 KB) Symetra LTD 1-1-19.pdf (398 KB) HRA Renewal Letter - 2019.pdf (191 KB) HRA Agreement - 2016 - Signed.pdf (148 KB) Flex Benefits Agreement - 2016 - Signed.pdf (151 KB) FSA Renewal Letter - 2019.pdf (187 KB) Certificate of Adopting Resolution & SMM - 2018.pdf (227 KB) FBMC - Annual Stewardship Report - 2018.pdf (2,502 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.16 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Sep 10, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.17 School Health Services Plan for 2018-2020, presented by Teri  Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Sep 10, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Health Services Plan for 2018-2020. Public Content The School Health Services Plan is a two-year document designed to facilitate the establishment of local strategies to implement activities mandated by law to meet the health of Florida's student and improve their chances for success in school. Although Department of Health in Okaloosa County takes the lead on preparing this document, the law requires that this plan be collaboratively developed and approved by the county health department (CHD), the local school district (LEA), contracted health provider (PSA) and the local school health advisory committee (SHAC) and to include a process for data collection that can be evaluated. The entities involved have met and have been a part of the development of this document. For additional information, please contact Teri Schroeder, 833- 3108. File Attachments Okaloosa County School Health Services Plan 2018-2020.pdf (308 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.18 Interim Alternative Educational Setting Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., presented by Jeff Palmer, Elementary Director, and recommended by the Superintendent for approval. Meeting : Sep 10, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Interim Alternative Educational Setting Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., Public Content This agreement will provide certain educational facilities and certain support services for the School Board to operate an Interim Alternative Educational Setting for certain students. A classroom with computers will be provided by the Academy for The School District to use when referring an ESE student to a 45 day alternative placement setting. The School District will provide the Certified teacher and an aid for the 45 day placement. The academy will provide the facility and computers for the 45 day placement. Contact Jeff Palmer at 833-4208 for additional information. File Attachments 2018-2019 IAES Agreement between School Board and Okaloosa Academy.pdf (240 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been