Fort Walton Beach — Fiscal Year 2023-24 Adopted Budget — reading text

duties and responsibilities of performing lien searches, previously performed by a  contract labor. Position will also provide administrative support to City Clerk, Deputy City Clerk, and City Council, as needed. FUTURE GOALS (FY25 & FY26)  Continue to add methods/processes to increase and improve online accessibility for employees and the public.  Continue to purge electronic files that have exceeded their retention date. PRIOR YEAR ACCOMPLISHMENTS (FY23) Restructured the duties and responsibilities of the Clerk's department staffing during the retirement of support staff, and created the position of  Deputy City Clerk.  Submitted Code of Ordinance and Land Development Code additions and revisions to Municode on a quarterly basis after approval for posting.  Purged files that met retention requirements and relocated files for retention from old warehouse/Public Works Facility to Civic Auditorium. IDeveloping a Records Administrator position to assume the duties and responsibilities of performing lien searches, previously performed by a  contract labor. Position will also provide administrative support to City Clerk, Deputy City Clerk, and City Council, as needed. 68  001 GENERAL FUND - 0400 CITY CLERK Actual Budget 2022-23 2023-24 % 2019-20 2020-21 2021-22 Adopted Adopted Change Revenues: - - - 400 341-9300 Photo Copies/Certifying - -100.00% $ - $ - $ - $ 400 TOTAL REVENUES $ - -100.00% Personnel Services: 2.00 2.00 2.00 2.00 Number of Funded Employees (FTE's) 3.00 75,518 76,164 80,014 84,721 512-1100 Executive Salaries 89,172 5.25% 44,636 45,267 47,459 48,556 512-1200 Regular Salaries 104,471 115.16% - - 150 1,900 512-1201 Service Awards 1,900 0.00% 11 44 5 25 512-1400 Salaries - Overtime - -100.00% 7,559 7,742 8,716 8,601 512-2100 FICA Taxes 12,371 43.83% 1,768 1,811 2,038 2,012 512-2101 Medicare 2,893 43.80% 25,745 25,423 11,733 - 512-2200 Retirement Contributions - 0.00% 5,664 5,719 6,888 14,345 512-2204 Retirement Contributions - DC Plan 10,627 -25.92% - - 1,667 2,542 512-2210 457 Deferred Compensation 9,423 0.00% 15,130 16,046 11,289 8,368 512-2300 Dental, Life & Health Insurance & Def Comp 457 27,330 226.60% 162 170 155 224 512-2400 Worker's Compensation 321 43.17% $ 176,193 $ 178,385 $ 170,116 $ 171,293 Total Personal Services $ 258,508 50.92% Operating Expenditures: 34,020 33,815 48,658 41,284 512-3100 Professional Services 40,962 -0.78% 1,803 716 2,917 3,316 512-4000 Travel and Per Diem 2,982 -10.07% 690 735 1,252 1,277 512-4100 Communication Services 866 -32.21% 70 65 33 100 512-4200 Postage 100 0.00% 75 1,659 - 1,810 512-4400 Rentals & Leases 1,810 0.00% 644 974 2,136 2,000 512-4912 Recording Fees 4,000 100.00% 12,339 19,206 9,041 12,000 512-4915 Legal Advertising 12,000 0.00% 700 667 1,124 1,500 512-5100 Office Supplies 3,000 100.00% 1,734 2,098 2,258 2,200 512-5101 Office Supplies - City Hall Copier (Dept Alloc) 2,200 0.00% 687 577 855 1,200 512-5200 Operating Supplies 2,600 116.67% 97 - 63 200 512-5210 Uniform Expense 300 50.00% - - 1,280 - 512-5231 Computer Hardware/Software 37,347 100.00% 740 655 1,174 1,010 512-5400 Books, Dues & Publications 1,130 11.88% 241 1,391 2,006 3,045 512-5500 Training 2,220 -27.09% $ 53,839 $ 62,558 $ 72,795 $ 70,942 Total Operating Expenditures $ 111,517 57.19% $ 230,032 $ 240,943 $ 242,911 $ 242,235 TOTAL EXPENSES $ 370,024 52.75% $ (230,032) $ (240,943) $ (242,911) $ (241,835) NET REVENUE / (EXPENSE) $ (370,024) 53.01% 69 0400-City Clerk 9/4/2023 11:33 AM FINANCE Share of City Budget $903,091, DESCRIPTION 1.6% Finance's primary function is to maintain financial stability for the City. Responsibilities include monitoring appropriations, revenues, and expenditures; developing policies and procedures relating to finance issues; ensuring compliance with City, State, and Federal regulations; and oversight of purchasing and customer service. MISSION Provide professional support in financial administration, uphold the public's trust and reliance on financial reports, and maintain the City's sound financial position and stability while offering quality services efficiently and responsively. Actual YTD thru 03/31 Budget CURRENT GOALS, OBJECTIVES, & METRICS (FY24) 2019-20 2020-21 2021-22 2022-23 2022-23 2023-24 Provide Accurate and Timely Financial Information Monthly Financial Reports Prepared within 20 Days 80% 95% 98% 100% 96% 100% Findings From External Auditors 5 2 3 annual measure 2 0 Prepare Useful & Meaningful Financial Documents to the Public Achieve GFOA Distinguished Budget Presentation Award (possible points awarded)    annual measure   Achieve GFOA Certificate of Achievement for Financial Reporting    annual measure    Prepare 98% of monthly financial reports within 20 days of the end of the month to provide timely financial information.  Provide monthly financials to City Council in the monthly City Manager's report.  Streamilne processes regarding grant management and the budget process through new, innovative software. FUTURE GOALS (FY25 & FY26)  Re-allocate all Information Technology (IT) expenditures to the IT Department and add a cost allocation for each division.  Continue to establish controls and segregation of duties throughout the City staff.  Provide internal training opportunities for city staff to enable effective use of the available information within the City's computerized accounting system.  Process improvement and automation of daily tasks to reduce errors and allow more time for cross-training. PRIOR YEAR ACCOMPLISHMENTS (FY23)  Received GFOA Distinguished Budget Presentation Award and Certificate of Achievement for Financial Reporting.  Accounting division staff is fully staffed.  Accounting policies and procedures manual completed. 70  001 GENERAL FUND - 0500 FINANCE Actual Budget 2022-23 2023-24 % 2019-20 2020-21 2021-22 Adopted Adopted Change Revenues: Division Does Not Generate Revenue $ - $ - $ - $ - TOTAL REVENUES $ - 0.00% Personnel Services: 6.00 7.00