Fort Walton Beach — Fiscal Year 2023-24 Adopted Budget — reading text

EXPENSES $ 978,012 3.14% $ (537,362) $ (698,933) $ (766,359) $ (948,246) NET REVENUE / (EXPENSE) $ (978,012) 3.14% 65 0310-Risk Mgmt 9/4/2023 11:29 AM INFORMATION TECHNOLOGY Share of City Budget $909,092, DESCRIPTION 1.6% Information Technology is responsible for the operation and maintenance of the City's network, computers, servers, website, and telecommunications in order to facilitate the daily work of employees as well as provide easily accessible information and services to citizens. MISSION Provide Citywide information technology services that are secure and highly accessible. Actual YTD thru 06/30 Budget CURRENT GOALS, OBJECTIVES, & METRICS (FY24) 2019-20 2020-21 2021-22 2022-23 2022-23 2023-24 Provide Current Technology to Users Computers, Servers, Laptops & Tablets Replaced 13% 12% 11% 3% 20% 30% Police Laptops Replaced 14% 38% 7% 0% 20% 30% Support Department Productivity by Minimizing Downtime Hours of Downtime: Public Safety (police & fire) 1 0 0 0 10 1 Hours of Downtime: Non-Public Safety 1 0 0 0 20 1  Continue current technology to users by replacing computers and servers that are 5 years old.  Continue current technology to police department by replacing laptops every five years.  Compete new server and network infrastructure hardware  Continue cyber security awareness training FUTURE GOALS (FY25 & FY26 )  Continue to implement new technology to increase security on the City's network.  Working on implemting a disaster recover plan PRIOR YEAR ACCOMPLISHMENTS (FY23)  Purchased rugged laptops for PD per 5 year plan.  Purchased desktops, laptops, and tablets per year plan.  Refined procedures for remote work and meetings 66  001 GENERAL FUND - 0320 INFORMATION TECHNOLOGY Actual Budget 2022-23 2023-24 % 2019-20 2020-21 2021-22 Adopted Adopted Change Revenues: Division Does Not Generate Revenue $ - $ - $ - $ - TOTAL REVENUES $ - 0.00% Personnel Services: 4.00 4.00 5.00 5.00 Number of Funded Employees (FTE's) 4.00 226,063 228,428 295,392 280,613 516-1200 Regular Salaries 242,833 -13.46% - - - 2,800 516-1201 Service Awards 1,900 -32.14% 250 - 100 25,388 516-1202 Incentive/Merit 30,948 21.90% 12,250 12,276 16,991 17,911 516-2100 FICA Taxes 16,445 -8.18% 2,865 2,871 3,974 4,189 516-2101 Medicare 3,846 -8.19% 12,478 12,564 16,754 17,869 516-2204 Retirement Contributions - DC Plan 20,533 14.91% - - 1,484 1,940 516-2210 457 Deferred Compensation 3,039 56.64% 51,217 54,972 45,922 45,774 516-2300 Dental, Life & Health Insurance 28,588 -37.54% 292 299 363 489 516-2400 Worker's Compensation 438 -10.35% $ 305,415 $ 311,410 $ 380,980 $ 396,974 Total Personal Services $ 348,571 -12.19% Operating Expenditures: 176,996 184,742 175,414 344,385 516-3100 Professional Services 436,914 26.87% 2 182 2,787 2,000 516-4000 Travel and Per Diem 2,200 10.00% 30,107 30,826 36,916 33,232 516-4100 Communication Services 73,336 120.68% - - - 32,203 516-4300 Utilities 2,243 -93.03% 824 31 425 - 516-4620 Vehicle Repair 500 100.00% 1,465 2,659 2,582 6,000 516-4630 Equipment Repair 11,000 83.33% 906 1,498 1,271 1,500 516-5200 Operating Supplies 2,500 66.67% 130 68 2,101 1,628 516-5204 Fuel & Oil 1,000 -38.57% 383 371 - 500 516-5210 Uniform Expense 500 0.00% 8,419 10,583 23,396 20,700 516-5231 Computer Hardware/Software 25,700 24.15% 2,532 3,573 4,716 5,142 516-5400 Books, Dues & Publications 2,629 -48.87% - 1,120 999 1,200 516-5500 Training 2,000 66.67% $ 221,765 $ 235,652 $ 250,607 $ 448,490 Total Operating Expenditures $ 560,522 24.98% Capital Outlay: - - 3,650 - 516-6420 Computer Hardware/Software - 0.00% $ - $ - $ 3,650 $ - Total Capital Outlay $ - 0.00% $ 527,180 $ 547,061 $ 635,237 $ 845,463 TOTAL EXPENSES $ 909,092 7.53% $ (527,180) $ (547,061) $ (635,237) $ (845,463) NET REVENUE / (EXPENSE) $ (909,092) 7.53% 67 0320-Info Tech 9/4/2023 11:30 AM CITY CLERK Share of City Budget $370,024, .04% DESCRIPTION The City Clerk is a Charter Officer, appointed by and reporting to, the City Council. The City Clerk performs as part of the Administrative Branch of the City. The Clerk serves as the custodian of the City seal, custodian of records, and provides administrative support to the Mayor and City Council. MISSION Provide professional, knowledgeable and accurate service to the Mayor and City Council Members, the public, and other Municipal departments by preparing agendas and minutes, processing and monitoring records requests, and updating the Code of Ordinances and Land Development Code. Actual YTD thru 06/30 Budget CURRENT GOALS, OBJECTIVES, & METRICS (FY24) 2019-20 2020-21 2021-22 2022-23 2022-23 2023-24 Continue to properly maintain public records Boxes Scanned/Destroyed 31 120 30 24 20 45 Documents Recorded with County 44 55 67 46 45 55 Requisitions/Purchase Orders 16 28 28 31 30 35 Continue to provide prompt & professional customer service Public records requests & Public records requested $ generated 316/$257 387 / $607 407 / $508 391 / $851 486 / $380 375/ $500 Legal/Display Ads 21 29 11 30 25 35 Lien requests/dollars generated 483/$14,464 651 / $19,336 664 / $18,720 457 / $13,110 560/$20,000 560/$20,000 Number of pages transcribed (Council/Board/Comm) 251 321 394 344 315 375 Continue to provide professional administrative support Contracts/Leases/Agreements/MOA/MOU processed 48 59 13 46 50 50 Number of Council and Board/Committee meetings 42 62 61 57 50 55 Ordiances & Resolutions approved by Council 22 55 83 52 40 40 Developing a Records Administrator position to assume the