Okaloosa County School Board — Workshop Meeting, April 4, 2013 — reading text

been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Renewal of RFB 09-B18 Asphalt, Paving, Striping, Curbing and Sidewalks- District Wide, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 4, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds-Project Varies Recommended Action : Motion to approve renewal of RFB 09-B18 Asphalt Paving, Striping, Curbing and Sidewalks-District Wide. Awarded vendors are Curtis Remodeling and Paintcraft, Helms Contracting, Inc. and Mike Moulton Construction, Inc. This is a term contract based on fixed pricing for the contract period of 4/15/2013 - 4/14/2014, to be used on an as need basis. Public Content The purpose of this bid is to provide all labor, material and equipment required for the removal and installation of asphalt paving, striping, curbing and sidewalks for all areas of the Okaloosa County School District, to be used on an as need basis. This includes new parking lots, parking lot repairs, new sidewalks, sidewalk repairs and demolition at fixed pricing through the renewal contact period of 4/15/2013-4/14/2014.The awarded vendors are Curtis Remodeling and Paintcraft, Helms Contracting, Inc. and Mike Moulton Construction, Inc. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments SIGNED VENDOR RENEWAL DOCUMENTS FOR RFB 09-B18.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 4, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment separations Public Content This is a list of employees who no longer work for the Okaloosa County School District. File Attachments Employee Separations.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 4, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line of duty illness/ injury/medical examination Public Content The purpose of this item is to reinstate sick leave to employees who became ill or injured while at work due to their line-of-duty. Tenetia Williams, Transportation, 26.75 hours Jose Fernandez, Niceville High School, 7.5 hours Patricia Richardson, Transportation, 28.25 hours and 15.25 unpaid leave hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Leave Without Pay, presented by Michael Foxworthy, Cheif Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 4, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Leave Without Pay Public Content The purpose of this item is to receive approval of leave without pay. File Attachments Leave Without Pay Report.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Personnel recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 4, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations Public Content The purpose of this item is to show who has been hired or transferred in the instructional and educational support positions and to show who has been hired as a substitute. File Attachments Ed Support New Hire-Transfers.pdf (177 KB) Instructional New Hire-Transfers-Change of Hours.pdf (81 KB) New Hires-Substitutes.PDF (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Employee Suspension, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 4, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employee Public Content Suspension of employee 7900 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 4, Task Order No. 27 - Northwood Elementary School Four Classroom Renovation Project, presented by Dr. Bill Smith and recommended by the Superintendent for approval. Meeting : Apr 4, 2013 - Workshop Meeting Type : Action Preferred Date : Apr 08, 2013 Fiscal Impact : Yes Dollar Amount : $1,099,560.00 Recommended Action : Approval of the GMP for Task Order No. 27 Approval of the Notice to Proceed Dated February 9, 2013, contingent on Board approval Public Content Northwood Elementary School Four Classroom Renovation Project – This project consists of the renovation of four classrooms in Building 5 on the Northwood campus. Included in the work is the reconfiguration of the current building to house four (4) new elementary classrooms with restrooms serving each classroom. New mechanical units will be provided consistent with other units on campus. New finishes will be provided to include new casework, flooring, ceilings, lights etc. A large storage room will be provided at the end of the building. The existing site fencing will need to be modified to allow access to this building by Northwood students. Patch and repair of the existing concrete canopy roof as well as sealing the joints and perimeter of the existing single ply roof is included. Jacobs/L-3 Guaranteed Maximum Price $ (GMP) 979,560.00 Pre-GMP Phase Services - Previously $ Authorized 80,000.00 $ Furniture, Fixtures and Equipment (FF&E) 40,000.00 Total Cost of Work $ 1,099,560.00 Faithful + Gould validation letter dated February 11, 2013, has been received. File Attachments Notice to Proceed – Prog IV, Task Order#27,GMP Phase Services Richbourg-Northwood campusdoc.doc (326 KB) TO #27 GMP for OCSD signatures at 4-8-13 board mtg.pdf (2,213 KB) Faithful & Gould validation Letter TO #27.pdf (520 KB) 12. Attorney's Business Subject : 12.1 Consideration of