Okaloosa County School Board — Workshop Meeting, April 4, 2013 — reading text

4, 2013 - Workshop Meeting Type : Action (Consent), Minutes Preferred Date : Apr 08, 2013 Absolute Date : Apr 08, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Minutes of Workshop Meeting of March 7, 2013, and Minutes of Regular Meeting of March 11, 2013. Public Content Approval of the Minutes of Workshop Meeting of March 7, 2013, and Minutes of Regular Meeting of March 11, 2013. File Attachments 3-7-2013 Workshop - DRAFT.pdf (159 KB) 3-11-2013 Meeting - DRAFT.pdf (161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 5 School Board Member Capital Outlay Funds to Plew Elementary School for drainage issues and site work in the amount of $8,910.93, presented by Melissa Thrush and recommended by the Superintendent for approval. Meeting : Apr 4, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,910.93 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Plew Elementary School for drainage issues and site work in the amount of $8,910.93. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to pay for drainage and site work on Plew Elementary School grounds to include but not limited to the PE track. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 5 School Board Member Capital Outlay Funds to Okaloosa STEMM Academy for costs associated with installation of digital projectors in the classroom in the amount of $2,231.01, presented by Melissa Thrush and reommended by the Superintendent for approval. Meeting : Apr 4, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,231.01 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Okaloosa STEMM Academy for costs associated with installation of digital projectors in the classroom in the amount of $2,231.01 Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Okaloosa STEMM Academy to pay for the installation of digital projectors in the classroom. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Budget Amendment #6 - Fiscal Year 2012-2013 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 4, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $674,394.26 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #6 - Fiscal Year 2012-2013 Public Content On September 10, 2012, the School Board adopted the budget for fiscal year 2012-2013. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures for schools, departments, and projects to make changes to their budgets in order to better utilize finds. These amendments facilitate District operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006 New Revenue Appropriated During the Month of February 2013: General Fund $628,014.12 Debt Service Funds 0.00 Capital Projects Funds 9,040.06 Other Special Revenue Funds - Federal 6,936.88 Other Special Revenue Funds - Food Service 30,403.20 Total - All Funds $674,394.26 File Attachments B-A 6 - Feb 2013.pdf (702 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Monthly Financial Statement for February 2013 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 4, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for February 2013 Public Content The financial statement for the month ending February 28, 2013, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials Feb 2013.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 4, 2013 - Workshop Meeting Type : Report Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel to state competitions, Culinary Programs, Leadership projects, Softball Programs and classroom supplies. File Attachments April 8, 2013 - Donations.pdf (33 KB) 7. Consent Agenda Subject : 7.8 Payroll Warrant Register for the Month of February 2013, and Accounts Payable Warrant Register for the period of March 2013, totaling $20,509,638.39; and Bank Transfers for the period of February - March 2013, totaling $18,292,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 4, 2013 - Workshop Meeting Type : Action (Consent) Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register for the Month of February 2013, and Accounts Payable Warrant Register for the period of March 2013, totaling $20,509,638.39; and Bank Transfers for the period of February - March 2013, totaling $18,292,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 -