Okaloosa County BOCC — September 16, 2014 — FDOT Commuter FY15 — reading text

impli ui 1, See Attachment 2. See Exhibit C 3. Matching Resources for Federal Programs Federal Agency ederal Domestic Assi Number & Ti , Amount Compliance Reaul 1. 2. 3. NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5)(a), Florida Statutes, require that the Information about Federal Programs and State Projects included in this exhibit be provided to the recipient. Attachment 1 Program Objectives: Program Procedures: Compliance Requirement: Activities Allowed: To provide financial and technica! support te promote alternatives to the use of automoblles by a single commuter. There are two project types under this program: (1) Regional or Local Commuter Services operated by government agencies, transit operators or private contractors under contract to the Department and (2) Transportation Management Associations operated as pubilc/private partnerships. (1) Regional or Loca! Commuter Services: In conjunction with the agency, each Department District Office develops an annual work plan for the District's Commuter Assistance Program. This plan will detail program goals and objectives for the period October 1 through September 30 and will determine funding Priorities of the Commuter Assistance Program. All commuter assistance service agencies receiving state funding will be required to monitor and report to the Department District Office the following data annually or at a predetermined interval set in the Joint Participation Agreement (JPA): - Number of commuters requesting assistance; - Number of commuters switched from single occupant vehicle; + Number of vans In service (when applicable) - Number of vehice trips eliminated; - Number of vehicte miles ellminated; + Number of employer contacts and employers participating; - Number and description of major accomplishments; ~ Number of parking spots saved/parking needs reduced; and ~ Amount of commuter costs saved. (FDOT Procedure Topic Number 725-030-008) (2) Transportation Management Associations (TMAs): Funding may be provided to TMAS organized as private not for profit corperations, in cooperation with local government, that are established according to facal comprehensive plans, other locally adopted plans or regional commuter assistance program goals. Grants funding TMAs may be made directly to the Incorporated organization or to the appropriate focal governmental agency for pass-through to the TMA. (FDOT Procedure Topic Number 725-030-008) In developing audit procedures to test compliance with the requirements for a state project, the auditor should first look to Part Two, Matrix of Compliance Requirements, to identify which of the 10 types of compliance requirements described in Part Three of the Compliance Supplement are applicable and then look to Parts Three and Four for the details of the requirements. Commuter Assistance: Funds may be used for the following allowable activities: - Program administration and operational costs include salaries, marketing materials, advertising, computerized matching, reporting and other project-related costs; ~ Computer hardware and software necessary to establish trip matching services, where not redundant or sharing could be a more efficient-use of equipment; - Specialized demonstration projects of statewide or regionat Impact designed to demonstrate innovative approaches to commuter assistance; - Other capital purchases for accomplishing program objectives; - Other operating expenses for accomplishing program objectives, such as a guaranteed Ride Hame Project or vanpool administration. (FDOT Procedure Topic Number 725-030-008) Persons who are party to a ridesharing arrangement and use it for transportation service shall share a common destination, or destinations within the same proximity. The transportation under such an agreement shail be limited to a single round trip per day. The vehicle utilized in such an arrangement shall be manufactured for the transportation of 15 of fewer persons. (Rule 14-73.002, Florida Administrative Code) Transportation Management Associations (TMAs) Funds granted to TMAs under this program are for administrative, planning, Allowable Coste: Cash Management; Eligibility: Equipment! Real Property Management: Matching: Period of Avaltablitty: marking, and operational purposes only. The acquisition of computerized ride matching capabilities Is not atlowed unless this service is not available through a regional or tocal commuter assistance program. (FOOT Procedure Tepic Number 725-030-008) See Part Three See Part Three : Subgrants may be made to private organizations pursuant to Chapter 617, Florida Statutes. (FDOT Procedure Topic Number 725-030-008) Vehicles designed to carry a driver and fewer than six passengers must meet requirements for tiability and property damage with a proof of financial responsibility or an insurance policy issued by any insurance company authorized to do business fn the state of Florida. Vehicles carrying fewer than six passengers are to meet the following liability and property damage insurance requirements: (3) $10,000 for bodily injury to or death of one passenger In any one crash, up to two persons; (b} $10,000 due to injury to, or destruction of , property of others in any one crash. (Section 324.021(7}&(8), Florida Statutes). Vehicles designed to carry a driver and six or more passengers shall meet the following flabliity and property damage insurance requirements; (a) $100,000 fiabiltty per person; (b) $500,000 Habillty per accident; and (c) $50,000 property damage. (Chapter 14-73.002(3){d)2, Florida Administrative Code) Commuter Assistance ‘The Department FDOT is authorized to fund up to 100 percent of eligible costs of commuter assistance projects, which are regional in scope and application or statewlde in nature. [f a project Is focal in scope the Gepartment FDOT may match focal funding up to 50 percent. If federal matching funds are involved the Department FDOT may fund up to 50 percent of the non-Federat share. (FOOT Procedure Topic Number 725-030-008) Transportation Management Associations (TMAs) Funds may be granted by the state to TMAs at the lesser of $75,000 or 50% of their budget, provided they are meeting the performance criteria outtined in their existing Joint Participation Agreement. In-kind match contributions may count toward local match requirements. In-kind contributions must have the prior approval of the Department FDOT District Office. (FDOT Procedure Topic Number 725-030-008) ‘The availability of state funds is Identified in the terms of the Joint Participation Agreement. .