Okaloosa County BOCC — September 16, 2014 — FDOT Commuter FY15 — reading text

Ali words used herein in the singular form shall extend to and include the plural. Ail words used In the plural form shall extend to and include the singular. All words used in any gender shail extend to and include ail genders. 18,00 Execution of Agreement: This Agreement may be simultaneously executed in a minimum of two counterparts, each of which so executed shall be deemed to be an original, and such counterparts together shall constitute one in the same instrument. 19.00 Restrictions on Lobbying: 19.10 Federal: The Agency agrees that no federal appropriated funds have been paid or will be paid by or on behalf of the Agency, to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. If any funds other than federal appropriated funds have been paid by the Agency to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Joint Participation Agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying,” in accordance with its instructions. . The Agency shail require that the language of this section be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans and cooperative agreements) and that all sub-recipients shail certify and disclose accordingly. 19.20 State: No funds received pursuant to this contract may be expended for lobbying the Legislature or a state agency. 725-030-08 PUBLIC TRANSPORTATION OGC - 044 Page 13 of 14 20.00 Vendors Rights: Vendors (in this document identified as Agency) providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five (5) working days to inspect and approve the goods and services unless the bid specifications, purchase order or contract specifies otherwise. The Department has 20 days to deliver a request for payment (voucher) fo the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. If a payment is not available within 40 days after receipt of the invoice and receipt, inspection and approval of goods and services, a separate interest penalty in accordance with Section 215.422(3)(b), F.S. will be due and payable, in addition to the invoice amount to the Agency. The interest penalty provision applies after a 35 day time period to health care providers, as defined by rule. Interest penalties of less than one (1) dollar will not be enforced unless the Agency requests payment. Invoices which have to be returned to an Agency because of vendor preparation errors will result in a delay in the payment. The invoice payment requirements do not start unti! a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) from the Department. The Vendor Ombudsman may be contacted at (850) 413-5516 or by calling the Division of Consumer Services at 1-877-693-5236. 21.00 Public Entity Crime: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017, F.S. for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 22.00 Discrimination: An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property toa public entity, may not be awarded or perform work as @ contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. . 23.00 E-Verify: Vendors/Contractors: 1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Vendor/Centractor during the term of the contract; and 2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. 725-030-06 PUBLIC TRANSPORTATION OGC - 04/4 Page 14 of 14 IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above written. AGENCY FDOT Okaloosa County Board of County Commissioners AGENCY NAME DEPARTMENT OF TRANSPORTATION -Charles K. Windes Jr. SIGNATORY (PRINTED OR TYPED) TITLE SIGNATURE LEGAL REVIEW DEPARTMENT OF TRANSPORTATION Chairman TITLE FINANCIAL PROJECT NO. 420315 2 84 01 EXHIBIT "A" PROJECT DESCRIPTION AND RESPONSIBILITIES This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation and Okaloosa County Board of County Commissioners, PROJECT LOCATION: Okaloosa County, Florida PROJECT DESCRIPTION: To provide Commuter Assistance funding for the operation of alternative commuter transportation from north Okaloosa County to the Ft. Walton area. This funding provides 50% of administrative and operating costs associated with the commuter transportation described in this exhibit, up to the maximum amount described in the Agreement. Scope: Agency shall provide for alternative commuter transportation in the form of van pools from north Okaloosa County to the Ft. Walton area as set forth in Agency’s application and proposal, as approved by the Department, and performed in accordance with the requirements of the State Commuter Assistance Program and the provisions of this Agreement. Deliverables: Agency shall demonstrate the provision of services as described in the Scope by submitting invoices for reimbursement in the form and manner, and with the supporting documentation, required by the Department including without limitation Eligible Project Costs and demonstration of the provision of services. Such invoices shall be submitted at such times as the Department may require. Additional Requirements: Agency shall submit: Project through TransCip. © Quarterly Reports through TransCip. e Final Report through TransCip upon completion to include a summary on the success, problems, and recommendations. e Final Invoice which must be accompanied by the agency certification required in Article 16.00 of the Agreement. SPECIAL CONSIDERATIONS BY AGENCY: See Exhibit “C”. The audit report(s) required in paragraph 7.60 of the Agreement shall include a schedule of project assistance that will reflect the Department’s contract number, Financial Project number and the Federal Identification number, where applicable and the amount of state funding actions (receipt and disbursement of funds) and any federal or local funding actions and the funding action from any other source with respect to the project. SPECIAL CONSIDERATIONS BY DEPARTMENT: See Exhibit “C”. FINPROJ. NO. 420315 2 84 01 EXHIBIT "B" PROJECT BUDGET This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation and Okaloosa County Board of County Commissioners. Il PROJECT COST: $20,000 TOTAL PROJECT COST: $20,000 I. PARTICIPATION: Maximum Federal Participation FTA, FAA $ Agency Participation In-Kind $ Cash $ 10,000 Other $ Maximum Department Participation, Primary $ 10,000 Federal Reimbursable $ Local Reimbursable $ TOTAL PROJECT COST $20,000 FINPROJ. NO. 4203152 84 01 EXHIBIT "C" (GENERAL) This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation and Okaloosa County Board of County Commissioners. All submittals required by the Articles of this Agreement with further explanation on the following: . 1. Article 10.10 of this agreement require Third Party Agreements to be approved by the Department. Procurement of goods and services valued less than $5,000 are hereby approved. Procurement of goods and services must be in compliance with Florida Statute 287. Bid documents, equipment specifications and bid awards for purchases exceeding $5,000 will require written approval by the Department. 2. Grants and aids funds from this agreement, and all other funds required as match for grants and aids funds from this agreement, shall not be used for the purpose of lobbying the Legislature or a state agency (Florida Statute 216.349). 3. In accordance with Florida Statute 341.061, and Rule Chapter 14-90, Florida Administrative Code, the Agency shall submit, and the Department shall have on file, an annual safety certification that the Agency has adopted and is complying with its adopted System Safety Program Plan and System Security Plan pursuant to Rule Chapter 14-90 and has performed annua! safety inspections of all buses operated. 4. Written progress reports shall be prepared and submitted to the FDOT project manager at the end of each quarter of the calendar year. The reports shail include an evaluation of the Corridor project as compared with objectives and milestones asset forth in the project proposal. 725-030-06 PUBLIC TRANSPORTATION Exhibit D oct ous Exhibit D FEDERAL and/or STATE resources awarded to the recipient pursuant to this agreement should be fisted below. If the resources awarded to the recipient represent more than one Federal or State program, provide the same information for each program and the total resources awarded. Compliance Requirements applicable to each Federal or State program should also be listed below. If the resources awarded to the recipient represent more than one program, list applicable compliance requirements for each program in the same manner as shown here: @ (e.g., What services or purposes the resources must be used for) @ = (¢.q,, Eligibility requirements for recipients of the resources) e (Etc...) NOTE: instead of listing the specific compliance requirements as shown above, the State awarding agency may elect to use language that requires the recipient to comply with the requirements of applicable provisions of specific laws, rules, regulations, etc. The State awarding agency, if practical, may want to attach a copy of the specific law, rule, or regulation referred to. FEDERAL RESOURCES Federal Agency Catalog of Federal Domestic Assistance (Number & Title) Amount a ui 1. 2. 3. Ti OUR State Agency { f State Financi i e (N er & Title Amount FDOT 55.013 - Transit Corridor Funding $10,000