Fort Walton Beach Council agenda — 09-11-2007 regular agenda — reading text

placed on the piers for night fishing and that the plan show the proposed additional lighting in the park. In response to the question on the cost of the improvements for the short term plan the CDS Director noted it is a conceptual plan and the improvements will be done in phases as funding is available that coincide with the Plan. She said the short-term and the term long- plans give an idea on where the City wants to go as they apply for grants. During some discussion on the boat trailer and vehicle parking problem at the park and the environmental protection of the wetlands area, the Parks and Recreation Director confirmed that the wetlands will not be touched. The question was raised on the reason that no priority or timeline was given for the improvements. Mr. Siner commented that the funding source will dictate what can be done and when it is going to be done. Mary Jo Fitzpatrick, 223 Rosemarie Lane, commented the Sea breeze neighborhood is very interested in what is going on at Liza Jackson Park and requested a copy of the information. The City Manager confirmed staff will provide a copy of the plans to Ms. Fitzpatrick. Mr. Minich moved to approve the Liza Jackson Park Master Plan as presented. Mr. Garvie 1 j seconded motion. During further discussion on the improvements, the boat trailer parking was mentioned as a priority item, it was mentioned that the idea of the east and west signage was impressive, and expressed that lights should be placed on the fishing docks. The Mayor called for the v9te on the motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). The City Manager recognized the Waterfront Florida Manager Becki Pence for her hard work.  Regular Council meeting 8- 14- 07 92 AGREEMENT WITH ALETHEIA RESEARCH Consideration of a request to enter into an agreement with Aletheia Research and Management, Inc., to act as investment manager for a portion of the General Employees Pension Fund. The Finance Director briefly reviewed the General Employee' s Pension Advisory Committee' s decision to replace Davis Hamilton Jackson & Associates as the equities investment manager and chose Aletheia Research and Management, Inc. to manage the $ 7 million dollar equity portion of the fund. She reported the Committee is requesting Council approve the Investment Management Agreement with Aletheia Research and Management, Inc. Glenda Glover, 115 Waynel Circle, wished to know how Aletheia compared with the current manager. The Finance Director stated that Davis Hamilton and Jackson was selected five years ago and have not met the bench mark, and Aletheia has historically had a much better performance. She mentioned that Larry Cole with Merrill Lynch, the Fund' s Financial Advisor, went through the selection process with the committee. Mr. Reeves moved to approve the Investment Management Agreement with Aletheia Research and Management, Inc. Mr. Miller seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). ENGINEERING/ CONSULTING SERVICES- WWTP Consideration of a request for Council authorization to approve additional engineering I consulting services for the design and construction management of improvements to the residuals handling processes at 'the City' s WWTP. These additional services and fees shall be added to Brown and Caldwell' s contract for RFP 05- 118 for Professional Engineering Services for Wastewater Treatment Plant Improvements for the City of Fort Walton Beach. The amount of the contract shall be amended by an additional $ 209, 250 for a not-to- exceed total of $978, 389. 70. John Hofstad, Utilities Director, briefly explained the need for additional design and construction services due to safety concerns for the operations staff and the age of the residuals handling equipment. engineering/ consulting services for the design and Mr. Miller moved to approve additional construction management of improvements to the residuals handling processes at the City' s Waste Water Treatment Plant. The additional services and fees shall be added to Brown and Caldwell' s contract for RFP 05- 118 for Professional Engineering Services for Wastewater Treatment Plant Improvements for the City of Fort Walton Beach. The amount of the contract shall be amended by an adc(itional $ 209,250.00 for a not-to-exceed total of $978, 389. 70. Mr. Holmes seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). RES. 07- 12 - REDUCING VPSC MEMBERSHIP The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, REDUCING THE ~ MEMBERSHIP OF THE CITY' S VISION PLAN STEWARDSHIP COMMITTEE AND PROVIDING . FOR ALTERNATE MEMBERS; AND PROVIDING AN EFFECTIVE DATE. Len Mitchell,Long- Range Planning Manager, briefly explained the reason for the need to reduce membership the committee is due to the inability to properly convene a meeting to conduct on business because of a continuous problem with attendance. Kabe Woods, member of the Vision Plan Stewardship Committee, expressed the committee does have work to do now to update the Vision Plan and a big task next year to add more substance to the Plan, and it would be very useful if they could reduce the membership to obtain a quorum to conduct business.  Regular Council meeting 8- 14- 07 93 RES. 07. 12 - REDUCING VPSC MEMBERSHIP cont. The question was asked whether the committee should be a standing committee or an ad- hoc committee since it seemed there was good attendance when there was something for the committee to do. Mr. Mitchell stated when the committee was first formed there were several large projects and as they were accomplished there was less direction for the committee. Mr. Woods mentioned there was a gap last year when there really wasn' t anything to do and the Vision does not change very often, but there is a lot of planning activities included in the Vision document with dates that have now passed and a lot of the activities have been completed. He said the Committee is now doing a little maintenance on the Vision Plan to be positioned to do new work on a new evolved vision. The Mayor opened the floor for public input. As no one wished to speak, the public input was closed. Dr. Pullen moved to approve Res. 07- 12. Mr. Minich seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). ORASA GROUP Discussion regarding the lease with Orasa Group, food and beverage vendor located at the Fort Walton Beach Golf Club. The City Attorney mentioned Council approved an extension amendment to the lease for Two Trees Restaurant and pointed out in response to what was approved by Council in March there is an amendment suggested by the Orasa Group. She requested guidance and direction from Council 01)L how to deal with the differences in what Orasa Group wants in the lease amendment and what wa~:; approved in March. She said the lease amendment was fairly simple which included an automatic, rate increase and a change to give the Golf Course Administrator more discretion in determining/ coordinating events on the veranda, in addition to other issues that were dealt with, but there are there are several small issues that still need to be resolved. She said the position of Mr. Grimsley, Orasa' s attorney, is that none of the amendments can be made to the lease unless there is an agreement between both parties. She said staff needs direction from Council on whether or not to go forward with serious negotiations to work out the problems on the lease amendment, or whether to leave the amendment and discuss the entire golf course at a workshop meeting. Mr. Minich moved to suspend Roberts Rules of Order for discussion of this item only. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). There was some discussion on the activities at the golf club, the income from tournaments and income from the restaurant. Mr. Minich moved to direct the City Manager and the City Attorney to move forward with negotiations with the Orasa Group to work out an amendment amenable to both parties. Mr. Garvie seconded motion. J During a brief discussion on the use of the veranda, tournament play, and the restaurant facility, it was expressed that everyone working together can arrive at a solution. The City Manager expressed thanks to Mr. Frazier and Mr. T. who have worked together to resolve the differences. The Mayor called for the vote on the motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). MPB APPOINTMENT Consideration of appointment to the Municipal Planning Board from March 10, 2007 to March 9, 2011. The Mayor opened the floor for nominations.  Regular Council meeting 8- 14- 07 94 MPB APPOINTMENT cont. Mr. Minich nominated Darryl White, 585 Fairway Court, Fort Walton Beach. Dr. Pullen nominated Bill Wayne, 113 Wayne I Circle SE, Fort Walton Beach. Mr. Miller nominated Don Panzenhagen, 267 Ewing Circle As there were no further nominations, the nominations were closed. The Mayor called for the vote on Don Panzenhagen with Miller in favor. the Mayor called for the vote on Bill Wayne with Garvie and Pullen in favor. The Mayor called for the vote on Darryl White with Holmes, Reeves, and Minich in favor. The City Attorney suggested since there was not a majority that a vote be taken again of the two nominations with the most votes. The Mayor called for the vote on Bill Wayne with Garvie and Pullen in favor. The Mayor called for the vote on the nomination to appoint Darryl White, 585 Fairway Court, Fort Walton Beach, to the Municipal Planning Board to serve from March 10, 2007 to March 9, 2011, and it carried with Holmes, Miller, Reeves, and Minich in favor (Hartwell absent). BOA APPOINTMENT Consideration of appointment to the Board of Adjustment for a four-year term until August 13, 2011. The Mayor opened the floor for nominations. Mr. Minich nominated Jerry Coker, 308leah Miller Drive NW, Fort Walton Beach. As there were no further nominations, the nominations were closed. The Mayor called for the vote on the nomination to re- appoint Jerry Coker, 308 Leah Miller Drive NW, to serve on the Board of Adjustment for a four-year term until August 13, 2011 and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in