Okaloosa County School Board — Regular Meeting, June 24, 2019 — reading text

from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-06-24.pdf (436 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Payroll Warrant Register and Accounts Payable Warrant Register for May 2019, totaling $26,367,645.13; and Bank Transfers for May 2019, totaling $6,265,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 24, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $26,367,645.13 and Bank Transfers in the amount of $6,265,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for May 2019, totaling $26,367,645.13; and Bank Transfers for May 2019, totaling $6,265,000.00. File Attachments 11 - MIS 3478 - Warrant Register - May 2019.pdf (551 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Fiscal Year 2018 - 2019 Inventories from all schools and departments, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 24, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Fiscal Year 2018 - 2019 Inventories from all schools and departments. Public Content The District currently owns 9,876 assets with an original value of $364.9 million and a current book value of $182.6 million as of June 6, 2019. The District is requesting Board Approval to remove 53 assets with a current book value of $15,060.82, reflecting an approximate .008% reduction in District assets. The assets will be removed effective June 30, 2019. As required under General Authority and Law Implemented - Chapter 274, Florida Statutes, "Tangible Personal Property Owned by Local Governments," a complete physical inventory of all property shall be taken annually, compared to the property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments Fiscal Year 2018-2019 Inventory Other Inventory Items List.pdf (26 KB) Fiscal Year 2018-2019 Inventory Missing Items List.pdf (53 KB) Fiscal Year 2018-2019 Inventory Combined Items List.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Request to advertise a Public Hearing for adoption of revised School Board Policy 02-17 Purchasing Procedures, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve request to advertise a Public Hearing for adoption of revised School Board Policy 02-17 Purchasing Procedures. Public Content A public hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 02-17 Purchasing Procedures. Revisions would update the current policy and procedures to be consistent with the provisions of Florida law, Florida Administrative Code, and Federal regulations. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-5846. File Attachments 02-17 Purchasing Procedures - REDLINED 6-11-19.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Moved to Discussion - ITB 19-08 Canopy Bid - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 19-08 Canopy Bid - District Wide to Harold Gaines, LLC in the amount of $213.78 per linear foot. Public Content Request to approve the committee's recommendation to award ITB 19-08 Canopy Bid - District Wide to Harold Gaines, LLC in the amount of $213.78 per linear foot. The contract will be used on an as needed basis as funding is available. Funds will be paid from Capital Funds as available. Copies of the Award Tabulation, Bid Document and Amendment #1 are attached. For additional information, please contact Steve Bolton, Director, Facilities & Maintenance Support Services at (850) 689-7159. File Attachments ITB_19-08 AWARD TABULTION.pdf (99 KB) ITB 19-08.pdf (2,324 KB) ITB 19-08A.PDF (759 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Renewal of ITB 17-07 New and Recapped Tire Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funding Recommended Action : Motion to approve the renewal of ITB 17-07 New and Recapped Tire Services, effective July 1, 2019 through June 30, 2020. Public Content Request approval to renew ITB 17-07 New and Recapped Tire Services for an additional term effective July 1, 2019 through June 30, 2020. Funds will be paid from General Funds. Copies of the vendor renewal confirmation letter and original tabulation are attached. File Attachments RENEWAL OF ITB 17-07.pdf (306 KB)