Fort Walton Beach — Fiscal Year 2020-21 Adopted_Budget — reading text

- 0.00% $ 1,089 $ 1,089 $ 999 $ - Total Debt Service $ - 0.00% $ 644,558 $ 702,893 $ 755,694 $ 696,036 TOTAL EXPENSES $ 715,540 2.80% $ (644,558) $ (702,893) $ (755,694) $ (696,036) NET REVENUE / (EXPENSE) $ (715,540) 2.80% 0500-Finance 8/30/2020 8:30 PM 68 FINANCE Share of City Budget $715,540, 1.4% DESCRIPTION Finance's primary function is to maintain financial stability for the City. Responsibilities include monitoring appropriations, revenues, and expenditures; developing policies and procedures relating to finance issues; ensuring compliance with City, State, and Federal regulations; and oversight of purchasing and customer service. MISSION Provide professional support in financial administration, uphold the public's trust and reliance on financial reports, and maintain the City's sound financial position and stability while offering quality services efficiently and responsively. Actual YTD thru 06/30 Budget CURRENT GOALS, OBJECTIVES, & METRICS (FY21) 2016-17 2017-18 2018-19 2019-20 2019-20 2020-21 Provide Accurate and Timely Financial Information Monthly Financial Reports Prepared within 20 Days 99% 98% 90% 83% 95% 95% Findings From External Auditors 0 0 5 4 0 0 Prepare Useful & Meaningful Financial Documents to the Public Achieve GFOA Distinguished Budget Presentation Award (possible points awarded) 95% 95% 95% 98% 95% 95% Achieve GFOA Certificate of Achievement for Financial Reporting    annual measure    Prepare 95% of monthly financial reports within 20 days of the end of the month to provide timely financial information.  Achieve growth beyond the rate of inflation for invested surplus funds.  Increase the number of grants awarded to the City through grant-writing training and new avenues of grant opportunities. FUTURE GOALS (FY22 & FY23)  Automate reporting process by converting monthly financial and budget reports to Q-Rep software.  Review and update all finance policies and procedures to ensure accuracy, completeness, and functionality.  Provide internal training opportunities for city staff to enable effective use of the available information within the City's computerized accounting system.  Create City centric communications report. PRIOR YEAR ACCOMPLISHMENTS (FY20)  Received GFOA Distinguished Budget Presentation Award and Certificate of Achievement for Financial Reporting. 69  001 GENERAL FUND - 0530 PURCHASING Actual Budget 2019-20 2020-21 % 2016-17 2017-18 2018-19 Adopted Adopted Change Revenues: Division Does Not Generate Revenue $ - $ - $ - $ - TOTAL REVENUES $ - 0.00% Personal Services: 2.75 3.00 3.00 3.00 Number of Funded Employees (FTE's) 3.00 122,298 120,846 126,549 133,323 513-1200 Regular Salaries 141,588 6.20% 54 162 - - 513-1201 Service Awards 108 100.00% 61 119 - 100 513-1400 Overtime 100 0.00% 7,613 7,356 7,696 8,082 513-2100 FICA Taxes 8,611 6.55% 1,781 1,720 1,800 1,890 513-2101 Medicare 2,014 6.55% 18,562 21,996 21,220 22,529 513-2200 Retirement Contributions 17,360 -22.94% 3,711 6,217 6,446 6,926 513-2204 Retirement Contributions - DC Plan 7,559 9.14% 9,784 7,003 7,597 7,890 513-2300 Dental, Life & Health Insurance 9,097 15.29% 209 244 239 253 513-2400 Worker's Compensation 269 0.00% $ 164,072 $ 165,663 $ 171,547 $ 180,994 Total Personal Services $ 186,706 3.16% Operating Expenditures: 7,931 8,234 7,922 8,162 513-3100 Professional Services 8,162 0.00% - - - 1,335 513-4000 Travel and Per Diem 1,335 0.00% 561 740 743 563 513-4100 Communication Services 212 0.00% 66 66 103 120 513-4200 Postage 120 0.00% - - 56 500 513-4630 Equipment Repair 500 0.00% - - 35 75 513-4700 Printing & Binding 75 0.00% - - - - 513-5100 Office Supplies 350 100.00% - - - 340 513-5204 Fuel & Oil 350 3.00% - - - 300 513-5210 Uniform Expense 300 0.00% 682 1,622 - - 513-5231 Computer Hardware/Software - 0.00% 285 285 285 285 513-5400 Books, Dues & Publications 804 182.11% - - 169 - 513-5500 Training - 0.00% $ 9,525 $ 10,947 $ 9,313 $ 11,680 Total Operating Expenditures $ 12,208 4.52% 545 726 666 - 581-9121 Transfer to Debt Service Fund - 0.00% $ 545 $ 726 $ 666 $ - Total Debt Service $ - 0.00% $ 174,142 $ 177,336 $ 181,526 $ 192,675 TOTAL EXPENSES $ 198,913 3.24% $ (174,142) $ (177,336) $ (181,526) $ (192,675) NET REVENUE / (EXPENSE) $ (198,913) 3.24% 0530-Purchasing 8/30/2020 9:33 PM 70 PURCHASING Share of City Budget $198,913, DESCRIPTION 0.4% Purchasing is responsible for the acquisition of supplies, materials, equipment, and other commodities needed for operations, as well as supervising the preparation and processing of all bids, proposals, quotations, and required advertisements. MISSION Procure goods and services at the best possible cost consistent with the quality needed to provide the best services to the public. Actual YTD thru 06/30 Budget CURRENT GOALS, OBJECTIVES, & METRICS (FY21) 2016-17 2017-18 2018-19 2019-20 2019-20 2020-21 Procure Products As Efficiently As Possible Purchases Made By Purchase Order n/a 2,986 3,279 2,569 2,800 2,900 Time Between Requisition Approval And Purchase Order Creation n/a 4% 2% 11% <5% <5%  Develop training documents for Purchasing Division to assure continuity of proper purchasing policies and city requirements.  Systematically update wording, requirements for formal bid documents. FUTURE GOALS (FY22 & FY23)  Update City Purchasing Policies and bring to City Council for approval. PRIOR YEAR ACCOMPLISHMENTS (FY20)  Updated active contract lists, and refined systems for tracking contract expirations. 71  001 GENERAL FUND - 0800 POLICE Actual Budget 2019-20 2020-21 % 2016-17 2017-18 2018-19 Adopted