Fort Walton Beach — Fiscal Year 2020-21 Adopted_Budget — reading text

811 43 - 512-5231 Computer Hardware/Software - 0.00% 593 671 642 570 512-5400 Books, Dues & Publications 760 33.33% 1,144 1,589 2,205 1,890 512-5500 Training 1,650 -12.70% $ 65,177 $ 55,517 $ 64,948 $ 72,900 Total Operating Expenditures $ 62,271 -14.58% Debt Service 514 363 333 - 581-9121 Transfer to Debt Service Fund - 0.00% $ 514 $ 363 $ 333 $ - Total Debt Service $ - 0.00% $ 215,981 $ 222,859 $ 232,368 $ 243,244 TOTAL EXPENSES $ 236,139 -2.92% $ (215,981) $ (222,859) $ (232,368) $ (242,848) NET REVENUE / (EXPENSE) $ (235,739) -2.93% 0400-City Clerk 8/30/2020 8:19 PM 66 CITY CLERK Share of City Budget $236,139, 0.5% DESCRIPTION The City Clerk is a Charter Officer, appointed by and reporting to, the City Council. The City Clerk performs as part of the Administrative Branch of the City. The Clerk serves as the custodian of the City seal, custodian of records, and provides administrative support to the Mayor and City Council. MISSION Provide professional, knowledgeable and accurate service to the Mayor and City Council Members, the public, and other Municipal departments by preparing agendas and minutes, processing and monitoring records requests, and updating the Code of Ordinances and Land Development Code. Actual YTD thru 06/30 Budget CURRENT GOALS, OBJECTIVES, & METRICS (FY21) 2016-17 2017-18 2018-19 2019-20 2019-20 2020-21 Continue to properly maintain public records Boxes Scanned/Destroyed 47 45 77 31 50 50 Documents Recorded with County 46 31 33 28 40 30 Requisitions/Purchase Orders 18 16 25 14 15 20 Continue to provide prompt & professional customer service Public records requests & Public records requested $ generated 621 / $688 757/$3,924 916/$199 354/$236 600/$500 600/$500 Legal/Display Ads 26 19 30 16 20 20 Lien requests/dollars generated 431 / $10,572406/$16,200 509/$18,198 320/$9,696 400/$10,000 450/$12,000 Number of pages transcribed (Council/Board/Comm) 239 213 317 163 225 225 Continue to provide professional administrative support Contracts/Leases/Agreements/MOA/MOU processed 53 51 57 32 50 50 Number of Council and Board/Committee meetings 57 55 61 27 50 50 Ordiances & Resolutions approved by Council 40 27 43 9 35 30 Implement Phase II of the Public Records Request Management Software System, JustFOIA to increase productivity and accountability, to  provide monitoring capabilities of the status of requests, and to maintain history.  Provide Code of Ordinance and Land Development Code additions and revisions to Municode immediately after approval for posting . FUTURE GOALS (FY22 & FY23)  Continue to add methods/processes to increase and improve online accessibility for employees and the public.  Continue to purge electronic files that have exceeded their retention date. PRIOR YEAR ACCOMPLISHMENTS (FY20) Partially implemented the Public Records Request Management Software System, JustFOIA, to increase productivity and accountability, to  provide monitoring capabilities of the status of requests, and to maintain history. First Phase implemented in the the Police Department.  Streamlined Lien Searches which minimized multiple staff interruptions. City Clerk 1 FTE 0400 Admin Coordinator 1 FTE 67  001 GENERAL FUND - 0500 FINANCE Actual Budget 2019-20 2020-21 % 2016-17 2017-18 2018-19 Adopted Adopted Change Revenues: Division Does Not Generate Revenue $ - $ - $ - $ - TOTAL REVENUES $ - 0.00% Personal Services: 6.00 6.00 6.00 6.00 Number of Funded Employees (FTE's) 7.00 98,506 96,381 97,659 105,477 513-1100 Executive Salaries 102,842 -2.50% 222,176 220,029 231,192 241,220 513-1200 Regular Salaries 287,053 19.00% - - 217 513-1201 Service Awards 217 0.00% 114 824 1,067 400 513-1400 Overtime 400 0.00% 17,635 18,146 18,123 18,573 513-2100 FICA Taxes 22,618 21.78% 4,124 4,244 4,238 4,344 513-2101 Medicare 5,290 0.00% 95,695 136,393 120,052 67,588 513-2200 Retirement Contributions 34,721 -48.63% 4,748 7,669 6,827 8,386 513-2204 Retirement Contributions - DC Plan 15,858 89.11% 77,318 73,925 80,175 84,862 513-2300 Dental, Life & Health Insurance 84,869 0.01% 549 640 631 659 513-2400 Worker's Compensation 739 12.08% $ 520,865 $ 558,251 $ 559,964 $ 531,725 Total Personal Services $ 554,607 4.30% Operating Expenditures: 42,312 52,009 92,987 76,860 513-3100 Professional Services 76,755 -0.14% 56,359 64,574 68,907 59,458 513-3200 Annual Audit Services 59,458 0.00% - 197 2,595 - 513-3400 Other Services - 0.00% 7,837 7,556 6,485 8,550 513-4000 Travel and Per Diem 3,700 -56.73% 1,077 1,151 1,182 1,028 513-4100 Communication Services 756 0.00% 2,627 4,665 4,447 2,600 513-4200 Postage 4,500 73.08% 488 507 527 551 513-4610 Maintenance Contracts 575 4.36% 1,132 1,060 1,258 1,025 513-4700 Printing and Binding 1,275 24.39% 2 11 32 25 513-4903 Sales Tax Expense/Penalty 35 40.00% 4,035 3,649 4,725 4,350 513-5100 Office Supplies 4,350 0.00% 2,190 2,308 8,059 2,730 513-5200 Operating Supplies 2,730 0.00% 442 491 305 600 513-5210 Uniform Expense 600 0.00% 614 1,631 1,250 - 513-5231 Computer Hardware/Software - 0.00% 2,050 1,800 1,422 2,705 513-5400 Books, Dues & Publications 2,025 -25.14% 1,439 1,944 550 3,828 513-5500 Training 4,174 9.04% $ 122,604 $ 143,553 $ 194,731 $ 164,310 Total Operating Expenditures $ 160,933 -2.06% Debt Service 1,089 1,089 999 - 581-9121 Transfer to Debt Service Fund