Okaloosa County BOCC — July 21, 2015 — Attachment A 070915 — reading text

time, and at least annually, conduct an inspection of the operation and maintenance of the Transfer Stations. The inspection may include staff interviews, review of maintenance records, complaint log, monitoring data, and personal observations. Prior notice of an inspection is not required. The inspection may also include, but is not limited to, the following topics: Page 22 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, Processing and Disposal Agreement Attachment A: Draft Agreement  Adherence to Transfer Station Permits conditions  Adherence to the Operations Plans  Noise abatement  Litter and pest control  Facility maintenance  Odor control 4.2.7. Facilities 4.2.7.1. Contractor shall maintain and keep in good condition and repair the Transfer Stations buildings, interior and exterior, including repair of any damages as well as wear and tear from normal operations. The buildings shall be maintained to the satisfaction of the Contract Manager. Contractor shall ensure janitorial services are provided daily in heated and/or air conditioned spaces. Contractor shall maintain detailed maintenance records for all aspects of the Transfer Stations. 4.2.7.2. Contractor shall maintain and/or replace as appropriate all rolling stock utilized by the Contractor in performance of this Agreement. 4.2.7.3. Contractor shall establish a written procedure, which must meet the approval of the Contract Manager, for monitoring the wear on the tip floors and repairing tip floors before the wear has progressed to the point that further wear could jeopardize the renewal of the floor surface or involve replacement of the steel reinforcement in the floor. Contractor shall be responsible for all tipping floor maintenance, repairs, resurfacing, and replacement. The Transfer Stations floors shall each be resurfaced by Contractor at least once during the term of this Agreement. 4.2.7.4. Contractor shall maintain all of the systems and equipment at the Transfer Stations in safe and good working order following normal preventive maintenance procedures as specified by the various equipment manufacturers, including but not limited to, all labor and parts (e.g., tires, filters, fluids and hoses). Systems and equipment include, but are not limited to, pressure washing system, odor control system, leachate system, exhaust fans, and the emergency generator. 4.2.7.5. Contractor shall maintain the grounds and landscaping of the Transfer Stations in neat, clean, and litter‐free condition. This includes, but is not limited to, weekly, or as needed based on seasonality, mowing of the grounds and landscape service as seasonal vegetative growth requires. Contractor shall maintain stormwater conveyance system (ditches). Contractor shall also be responsible for monitoring and collecting litter along access road(s) on a weekly basis at a minimum, and more often, if needed. 4.2.7.6. Contractor shall maintain and repair fencing, gates, lighting, and signage. Contractor shall maintain the security of the facilities, including the existing security system, of which the County owns and shall have full monitoring access. 4.2.7.7. Contractor shall be responsible for roadways and parking areas at the facilities, including repair, resurfacing, restriping, and any other maintenance needs. 4.2.7.8. Contractor shall be responsible for the cost of all improvements to the Transfer Stations that are necessary to operate effectively and efficiently, including all facility modifications, capital improvement, equipment maintenance, repairs, and purchases. Such improvements shall be made only upon prior written consent by the Contract Manager, which shall not be unreasonably withheld. Detailed documentation shall be submitted to the County with any request for such improvements. Page 23 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, Processing and Disposal Agreement Attachment A: Draft Agreement 4.2.7.9. Contractor shall take corrective action immediately to all requests by the Contract Manager to improve care and maintenance of Transfer Stations’ grounds, buildings, equipment, and systems according to the terms of this Agreement. Contractor shall resolve all issues within three (3) Days, unless a different timeframe is agreed upon by the Contract Manager. County Access Contractor shall afford reasonable access at any reasonable time to the Transfer Stations by the County, its authorized agents or public authorities having regulatory jurisdiction over the facilities. Such visits shall be conducted in a manner so as to cause minimum interference with the performance of Contractor’s responsibilities pursuant to this Agreement. All persons conducting such visits shall provide appropriate identification and shall comply with Contractor’s established safety rules and regulations. Transportation of Waste Contractor shall be responsible for all transportation of Acceptable Waste, except White Goods and tires, once it has been accepted for disposal at the Transfer Stations to a facility of its choosing. Contractor shall transport E‐Waste to the County facility designated by Contract Manager. Tip Fees The County shall be responsible for the setting and collection of charges associated with all waste receipts, except as provided herein. 4.5.1. Acceptable Waste The rates charged for Acceptable Waste will be established by County Ordinance No. 00‐08 and any amendment thereto. If a waste load is too small to be accurately weighed by the Transfer Stations’ scales, a flat rate shall be charged to the customer per vehicle as established by County ordinance No. 00‐08 and any amendments thereto. 4.5.2. Construction and Demolition Debris The County shall allow the Contractor to utilize the Transfer Stations to receive, consolidate, and transfer C&D material should the Contractor desire. The County shall charge the Contractor ten dollars ($10.00) per Ton host fee for all C&D material delivered to the Transfer Stations. This C&D material shall not be subject to any additional charges or costs, including tipping fees, by the County or Contractor, and it shall be the Contractor’s sole responsibility for the transportation and disposal of such materials. 4.5.3. Recyclable Materials Recyclables delivered by or on behalf of the County, Incorporated Municipalities, or by private citizens directly, or collected by Contractor from Commercial Businesses in the County, will be accepted at no charge. 4.5.4. Cash Receipts Customers not having a charge account with the County will pay for waste disposal at each time a load is taken to the Transfer Stations. The fees collected by the Contractor shall be based on the prices established by the County. The Contractor shall be responsible to receive payment from the customer and hold cash receipts in a safe location until the County makes collection, which will be daily, Monday through Thursday. The County shall reconcile the cash receipts to the WasteWorks reports. The Contractor shall be liable for any errors in collection of fees. Page 24 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, Processing and Disposal Agreement Attachment A: Draft Agreement ARTICLE 5. RECYCLABLES PROCESSING Designated Recycling Facility The following facility is the Designated Recycling Facility at which Recyclables received at the Recycling Facility will be processed pursuant to this Agreement: [Facility name and location to be inserted based on Successful Proposer’s proposed facility.] Contractor shall maintain and provide verification of its Recovered Materials Dealer Certification Form from FDEP throughout the term of this Agreement. Contractor shall be fully responsible for all aspects of the management, operations, and maintenance of the Designated Recycling Facility. Contractor shall maintain communication capability at the Designated Recycling Facility and shall provide contact information to the Contract Manager and keep such information current. The Designated Recycling Facility may be changed only with prior written approval by the Contract Manager. Contractor is responsible for and shall bear all costs associated with transporting and processing Recyclable Materials, as well as transporting and marketing Recovered Materials. Contractor shall ensure that the Designated Recycling Facility is operated at all times in full compliance with all Applicable Law. The County shall have the right, during the Designated