Okaloosa County BOCC — July 21, 2015 — Attachment A 070915 — reading text

Collection event date, time, and latitude/longitude coordinates  RFID tag number  Serial number (if applicable)  Container/Roll Cart size  Route and truck information Page 17 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, Processing and Disposal Agreement Attachment A: Draft Agreement 3.10.12.4. Contractor shall be responsible for asset management including reporting and tracking the movement of all Roll Carts (e.g., deliveries, removals, exchanges, repairs, warranty recovery, etc.). All database adjustments must be made within forty‐eight (48) hours of physical inventory exchange and completion of work order. The asset management system must integrate with the service verification system and shall have the ability to generate reports that can be converted to Excel or PDF based on Roll Cart activity. Data fields shall include, but not be limited to:  Work order number, date, and status  Roll Cart type (Solid Waste or Recyclables)  Customer ID and address  Container serial numbers, new and old if replacement is required  RFID tag numbers, new and old if replacement is required  Serial number  Cart size  Recovery and delivery latitude/longitude coordinates  Route information Public Education The Contractor shall work with the County to maximize recycling. Contractor and County shall jointly implement a promotional and public education program to inform and encourage residents and business owners to maximize recycling. All Contractor‐developed promotional materials and forms of communication regarding the County’s programs including, but not limited to, electronic, printed, audio, video, graphics, logos, etc., shall be reviewed and approved by the Contract Manager prior to disseminating or presenting publically. Contractor shall provide a monthly report of public education activities pursuant to Article 8.4. 3.11.1. Residential Customers Prior to the Commencement Date and annually thereafter, Contractor shall provide customers with County‐approved recycling information at least three (3) times per year. Such information shall include at least one (1) billing insert “how to guide” and one (1) newspaper advertisement. Contractor shall be responsible for the development, printing, and distribution of all required recycling information; design and content are subject to approval by the Contract Manager prior to distribution. 3.11.2. Multi‐Family and Commercial Customers Prior to the Commencement Date and at least annually thereafter, Contractor shall provide Multi‐ Family and Commercial Customers with a brochure summarizing available recycling services. Brochure design and content are subject to approval by the Contract Manager prior to distribution. Storms and Hurricanes In case of a storm or hurricane, the Contract Manager may grant Contractor reasonable variance from regular schedules and routes. As soon as practical after such storm, Contractor shall advise the Contract Manager and the customer of the estimated time required before regular schedules and routes can be resumed. In the event the County desires that Contractor aid the County’s storm cleanup contractor, Contractor’s cleanup activities shall be by way of a written contract specific to that event. Rates, costs, and specific cleanup activities shall be set forth. In the event of such storm or hurricane emergency, the County reserves the right to assign route or pickup priorities as deemed necessary by the Contract Manager. Page 18 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, Processing and Disposal Agreement Attachment A: Draft Agreement ARTICLE 4. TRANSFER STATION OPERATIONS County Responsibilities 4.1.1. Facility Ownership The real property at the Transfer Stations and Recycling Facility are, and will continue to be, wholly owned by the County. For the purposes of this Agreement, real property means the land, all physical buildings and structures thereon, including all equipment and fixtures with the exception of rolling stock. Site maps of the Transfer Stations are provided in Exhibit 3. 4.1.2. Permits The County will be named on the Transfer Station operating permits. 4.1.3. Transfer Station Scale System The County owns and will continue to maintain the WasteWorks system that records scale data for the Transfer Stations. 4.1.4. North Transfer Station Scale House The County will retain the operation and management of the NTS scale house, including staffing. 4.1.5. Delivery of Acceptable Waste The County or others authorized by the County shall deliver Acceptable Waste to the Transfer Stations and Recyclables to the Recycling Facility. 4.1.6. Manner of Deliveries The County shall grant to Contractor reasonable authority to deny admission to the Transfer Stations of any vehicle carrying materials that may leak, spill, or allow waste to be blown or scattered about before unloading at the site. 4.1.7. Cooperation The County shall cooperate with Contractor in Contractor’s efforts to obtain and renew all required permits, licenses, and approval; shall not appear as an objector in any proceeding to consider the granting or renewal of such permits, licenses, or approvals; and shall promptly and reasonably consider any applications by Contractor. Contractor Responsibilities 4.2.1. Transition No later than thirty (30) Days after the Effective Date of this Agreement, the Contractor and Contract Manager, together with any subject matter experts the Contract Manager may select to provide it assistance, shall conduct a joint inspection of the Transfer Stations to document the existing condition of the facility to define and document the Required Turn Back Condition for the Transfer Stations. Details regarding the Required Turn Back Condition shall be defined, including who is responsible for making repairs or replacements immediately or in the future, and estimated cost of repairs or replacements, if feasible. 4.2.1.1. In order to establish the Required Turn Back Condition of all real property at the Transfer Stations, the County and Contractor shall conduct a joint inspection(s) of the facilities’ sites and buildings, to include utilities, no later than thirty (30) Days after the Effective Date of this Agreement. The County and Contractor shall develop a list of any necessary repairs or replacements that, following completion of such repairs and replacements, shall be the Required Turn Back Condition, allowing for normal wear and tear commensurate with the time of use, and considering the Contractor’s responsibilities for maintenance, repair, and replacement. Page 19 Note: Final Agreement terms and conditions will be modified based upon the residential service level selected by the Board and final negotiations with the Successful Proposer upon Board approval. Okaloosa County Solid Waste and Recyclables Collection, Transfer, Processing and Disposal Agreement Attachment A: Draft Agreement 4.2.1.2. As part of documenting the Required Turn Back Condition, the County’s engineering consultant will evaluate and document the percentage of wear on the tip floors. The Contractor shall be required to leave the tip floors in equal or better condition upon the termination of this Agreement. If the Contractor fails to leave the tip floors in equal or better condition than documented in the Required Turn Back Condition report, the Contractor shall reimburse the County one hundred and twenty five percent (125%) of the cost of returning the tip floor(s) to its Required Turn Back Condition to cover both the cost of the work and the County’s administrative and overhead costs. 4.2.1.3. At least ninety (90) Days prior to the conclusion of the term of this Agreement, the County and Contractor shall jointly inspect the Transfer Stations and Recycling Facility to identify any repairs or replacements needed to bring the facilities to the Required Turn Back Condition. The Contractor, pending the Contract Manager’s approval, shall develop a list of any and all necessary repairs or replacements that the Contractor, at its sole cost and expense, must perform and shall establish a schedule for completing all such work. 4.2.1.4. At the termination of this Agreement, the Contractor shall have restored the Transfer Stations to its Required Turn Back Condition. Contractor may remove any fixed assets as long as Contractor restores the area to its pre‐existing condition, unless otherwise approved by the Contract Manager. The County reserves the right to require the Contractor to remove any fixed assets and restore the area to its pre‐existing condition at the Contractor’s expense. 4.2.1.5. During the transition prior to the termination of this Agreement, the Contractor shall cooperate with the County