Okaloosa County BOCC — November 18, 2014 — reading text

as stated Minimum Performance Deliverable Type of Services Method of in the Contract Grant Levels Price Payment Emergency Advance Medical Services (EMS) Venipuncture and Pre-hospital IV and $520.00 Injection Arm injection training and simulation Training and Simulation Pre-hospital trauma $3,254.00 Trauma Manikin training and simulation Intubation Head Pre-hospital advanced $1,176.65 airway training AED Trainer / Rhythm Pre-hospital cardiac $1,345.00 Simulator rhythm and defib training Anatomical training Continuing skeletal and $925.00 models cardiac education LifeSled LS1 Heavy surf rescue $1,700.00 Nissan Outboard Flood rescue $1,700.00 Engine 413 Craftsman Tools Equipment maintenance $550.00 and repair Thule Truck Rack Rescue equipment $1,000.00 transport Soft Rescue Tubes Water rescue $500.00 Polaris Ranger 6X6 ATV Special event response $13,153.35 and transport DFS-A2-2102 Packet Pg. 87  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Revised 2014-2015 Hazards Analysis Agreement DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request Board approval of the revised agreement to update Hazards Analysis data. BACKGROUND: The allocation by the State for Okaloosa County to conduct the Hazards Analysis data update is $11,688.00. The hazard analysis agreement approved on September 16, 2014, has been modified by the State due to incorrect terminology in the original agreement. The revisions of the agreement include taking it from a cost reimbursement agreement to a fixed fee agreement. The previous language would have required tracking of man hours, vehicle usage, fuel expenses and materials (paper, printer supplies, etc.). The revision to a performance based agreement authorizes payment for work done, i.e., the actual inspection of the hazardous materials sites. The performance agreement is how this has been done every year until this year’s agreement came out, thus the requirement for the revision of the agreement. The final change made to the agreement was the inclusion of a review process. In the past, the State has reviewed all submissions and if there were any mistakes asked for corrections. However, when the previous agreement came out, this review process was not included and the State was standing firm on no revisions. Their stance was that if you make one mistake, you will not get paid for the work. This revised agreement takes care of this issue by including a review process and allowing the County to correct any mistakes and resubmit inspection forms. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of the revised 2014-2015 Hazards Analysis agreement and authorize the Chairman to sign all other grant documents necessary during the term of the grant. RECOMMENDED BY: Packet Pg. 88 APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 89 Packet Pg. 90 Packet Pg. 91 Packet Pg. 92 Packet Pg. 93 Packet Pg. 94 Packet Pg. 95 Packet Pg. 96 Packet Pg. 97 Packet Pg. 98 Packet Pg. 99 Packet Pg. 100 Packet Pg. 101 Packet Pg. 102 Packet Pg. 103 Packet Pg. 104 Packet Pg. 105 Packet Pg. 106 Packet Pg. 107 Packet Pg. 108 Packet Pg. 109 Packet Pg. 110 Packet Pg. 111 Packet Pg. 112 Packet Pg. 113 Packet Pg. 114 Packet Pg. 115 Packet Pg. 116 Packet Pg. 117 Packet Pg. 118 Packet Pg. 119 Packet Pg. 120 Packet Pg. 121 Packet Pg. 122 Packet Pg. 123 Packet Pg. 124  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Direct Payment of the Airgas Invoice for September 2014 DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval for direct payment of the September 2014 Airgas, Inc., invoice in the amount of $2,700.31. BACKGROUND: Airgas, Inc., is the sole medical oxygen vendor for Okaloosa County Emergency Medical Services. Historically, invoices for oxygen services have been paid by after-the-fact purchase order. “After-the-fact” meaning the department did not submit a requisition to Purchasing for approval prior to placing the order. These types of purchases do not comply with the current Purchasing Policy and as of October 1, 2013, Finance no longer approves purchase order payments for services invoiced after-the-fact. Staff is working with Purchasing and Finance to ensure requests/purchases are made according to an approved strategy in accordance with the Purchasing Policy. Board approval to direct pay the outstanding invoice is required. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval for direct payment of the Airgas invoice. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 125 Packet Pg. 126 Packet Pg. 127 Packet Pg. 128 Packet Pg. 129 Packet Pg. 130 Packet Pg. 131 Packet Pg. 132 Packet Pg. 133 Packet Pg. 134 Packet Pg. 135 Packet Pg. 136 Packet Pg. 137 Packet Pg. 138 Packet Pg. 139 Packet Pg. 140 Packet Pg. 141 Packet Pg. 142 Packet Pg. 143 Packet Pg. 144 Packet Pg. 145 Packet Pg. 146 Packet Pg. 147 Packet Pg. 148 Packet Pg. 149 Packet Pg. 150 Packet Pg. 151 Packet Pg. 152 Packet Pg. 153 Packet Pg. 154 Packet Pg. 155 Packet Pg. 156 Packet Pg. 157 Packet Pg. 158 Packet Pg. 159 Packet Pg. 160 Packet Pg. 161  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Contract for Tanglewood/Overbrook Stormwater Improvements DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking authorization for the Chairman to sign contract for Tanglewood/Overbrook Stormwater Improvements Grant (PW 71-14). BACKGROUND & ANALYSIS: On October 7, 2014, the Board authorized staff to begin negotiations with H&T Contractors as the lowest responsive/responsible bidder for the Tanglewood/Overbrook Stormwater Improvements project. The contract is now complete and staff is requesting authorization for the Chairman to sign. H&T Contractors was the lowest bidder at $401,621.50. The amount of the grant is $414,000. This awarded contract will encompass the rehabilitation and improvement to two separate stormwater management ponds. Work for both sites will include clearing and grubbing, demolition of old structures, new structures, fencing and landscaping. The entire contract can be viewed at <http://www.co.okaloosa.fl.us/pw_71-14.pdf> OPTIONS: Approve/Deny authorization for the Chairman to sign the contract with H&T Contractors for Tanglewood/Overbrook Stormwater Improvements Grant (PW 71-14). RECOMMENDATION: Staff recommends authorizing the Chairman to sign the contract with H&T Contractors for Tanglewood/Overbrook Stormwater Improvements Grant (PW 71-14). RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 162 Packet Pg. 163 Packet Pg. 164 Packet Pg. 165 Packet Pg. 166  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Award Contract for Pre-Engineered Metal Building (WS 82-14) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking authorization for the Chairman to award contract for East County Re-Pump Project Pre-Engineered Metal Building (WS 82-14). BACKGROUND & ANALYSIS: On November 5, 2014 construction bids were opened for the East County Re-Pump Pre-Engineered Metal Building and four (4) bids were received. Jimmy Henderson II Construction was the lowest responsible/responsive bidder at $209,477. Staff requests Board approval to award the bid for the East County Re-Pump Pre-Engineered Metal Building to Jimmy Henderson II Construction Company. The price of the bid includes the complete fabrication, erection and installation of a 25’ x 45’ metal building, concrete foundation, lighting, access doors, heating, ventilating, and air conditioning and traveling bridge crane. OPTIONS: Approve/Deny award of the contract for the East County Re-Pump Pre-Engineered Metal Building to Jimmy Henderson II Construction Company. RECOMMENDATION: Staff recommends award of the contract for the East County Re-Pump Pre-Engineered Metal Building to Jimmy Henderson II Construction Company. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 167 Packet Pg. 168 Packet Pg. 169 Packet Pg. 170  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Contract with Penn Credit Debt Collection (RFP 63-14) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking authorization for the Chairman to sign contract with Penn Credit Debt Collection (RFP 63-14). BACKGROUND & ANALYSIS: Public Safety requested a solicitation for a collection agency for past due accounts. The request for proposals (RFP) was due on August 1, 2014 and five (5) proposals were received. On September 16, 2014 the Board approved negotiation with Penn Credit Debt Collection as the highest ranked firm meeting all requirements. A contract has been negotiated and is ready for Board approval and the signature of the Chairman. Staff requests approval of the contract with Penn Credit Debt Collection and authorization for the Chairman to sign. The term of the contract is from the date of execution and will continue through September 30, 2017 with two (2) renewals for one (1) year each. OPTIONS: Approve/Deny contract with Penn Credit Debt Collection and authorize the Chairman to sign contract. RECOMMENDATION: Staff recommends approval of contract with Penn Credit Debt Collection and authorize the Chairman to sign contract. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 171 Packet Pg. 172 Packet Pg. 173 Packet Pg. 174 Packet Pg. 175 Packet Pg. 176 Packet Pg. 177