Okaloosa County BOCC — November 18, 2014 — reading text

9 Packet Pg. 45  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Service Payment - Systems Specialists DEPARTMENT: Facility Maintenance BCC DISTRICT: 3 STATEMENT OF ISSUE: Requests BCC approval to pay Systems Specialist's for services rendered at the Water & Sewer building. BACKGROUND: Early in FY '14, Facilities Maintenance received a service request from Water & Sewer reporting water dripping in several areas of the building. The subsequent investigation revealed failures in multiple components of the HVAC and HVAC controls systems. Systems Specialist's, Inc. (SSI) was the vendor that installed the HVAC controls systems several years ago. Systems Specialist's technicians made several trips to the Water & Sewer building to diagnose the problems and install the new parts. The Water & Sewer Department customarily would pay SSI's bill with a county purchase card. The cumulative charges for all work performed by SSI over several weeks came to $3,610.00. In the absence of a service contract with SSI, there's no authority in place to pay a $3,610 invoice. Staff recommends BCC approval for payment to SSI for services rendered to Water & Sewer for repairs to the HVAC systems and controls in the amount of $3,610.00. RECOMMENDATIONS: (FM) Requests BCC approval to pay Systems Specialist's $3610.00 from account number 411-4101-546620 for services rendered at the Water & Sewer building. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 46 Packet Pg. 47 Packet Pg. 48 Packet Pg. 49 Packet Pg. 50 Packet Pg. 51  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: Technology Integration Group Contract #C14-2206-IS Task Order 2 DEPARTMENT: Information Systems BCC DISTRICT: ALL STATEMENT OF ISSUE: The Board is requested to approve, and authorize the Chairman to execute, Task Order 2 in the amount of $100,000.00 with PC Specialists, Inc. DBA Technology Integration Group (TIG) under Contract #C14-2206-IS for Information Technology Services. BACKGROUND: The Board had approved Contract #C14-2206-IS with TIG on August 5, 2014. Task Order 2 is for Information Technology Services needed for, but not limited to, networking, design, Voice Over Internet Protocol or any area of service that Information Systems provides to its clients. The cost of services for Task Order 2 will be performed at current contracted labor rates with a not-to-exceed cost of $100,000.00. This task order has been through the Purchasing review process and funding is available in the Information Systems budget, the Communications Service budget and the Telecommunications budget. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve and authorize the Chairman to execute Task Order 2 in the amount of $100,000.00 with PC Specialists, Inc. DBA Technology Integration Group (TIG) Contract #C14-2206-IS for Information Technology Services. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 52  TASK ORDER APPROVAL FORM CONTRACT#:~C~1~ 4~-2=20=6~-=IS____________ TASK OR DER #: _ _-'2=--.-_ _ __ _ __ TASK ORDER AMOUNT: $ 100,000.00 OFFERED BY CONSULTANT: PC Specialists, Inc. DBA Technology Integration Group (TIG) FIRM'S NAME Tom Janecek REPRESENTATIVE'S PRINTED NAME ~... c·L SIGNATURE Chief Financial Officer October 22, 2014 TITLE DATE RECOMMENDED FOR APPROVAL APPROVED BY OKALOOSA COUNTY (Department Director) (Per Purchasing Manual) • $25,000 or less approved by Purchasing Director L . • Between $25,001 and $50,000 approved by Purchasing Director and County Administrator ~ In e'ce" of $50,000 opp'oved by the Bomd , ' S-I-G-N-A-TU-R-~+-~ -~------ --- -PU-R-C~~~~~~~~~~~ 0 )QeCru~ I .J.:"f\.lf'':'~ll\d J''(v Sxsr2l n.s (0 [30 jlq-­ I r TITLE DATE CHAIRMAN (if applicable) DATE 1 Packet Pg. 53  TASK ORDER 2 This Task Order is issued pursuant to the Task Order Agreement for Consultant Services (Master Services Agreement) dated August 5, 2014 between the County of Okaloo sa, Florida and PC Specialists, Inc. DBA Technology Integration Group (TIG), which is incorporated herein by this reference, with respect to Scope of Basic Services For Information Technology Services Article A. Purpose: The purpose of this Task Order is to authorize and direct CONSULTANT ( PC Specialists, Inc. DBA Technology Integration Group {TIG} ) to proceed with Information Technology Services for assisting the Okaloosa County Information Systems Department (COUNTY) to provide Information Technology services assistance. The activities that are included are described in "Article B: Scope of Services." Article B. Scope of Services: The Information Technology Services that CONSULTANT agrees to furnish include, but are not limited to, preparation of studies, reports, expertise and special services, etc ., and that are applicable to the Information Technology Services (Project), as requested by COUNTY's representative as described below: CONSULTANT will provide and perform Information Technology services as authorized by CLIENT that consist of the appropriate items, as follows: • Professional information technology services including, but not limited to: networking, networking equipment, fiber connections, design, VolP, routing, switching, administration, analysis, installation, security, storage, virtual environments and email, or any area of service that Info'r mation Systems provides to its clients. ' • Attending meetings as requested by representatives of the COUNTY and provide general information technology services assistance, consultation and opinions . • Developing schedules, plans, analyses and evaluations to address issues with current infrastructure or new projects. • Assisting the COUNTY to develop conceptual level planning documents, preparing cost estimates and evaluating the feasibility of different alternatives , • Responding to general questions on information technology services matters as requested by the COUNTY's designated representative including research into archival information of previous projects, Article C. Compensation Provisions: As compensation for providing the services described within this Task Order, COUNTY shall pay CONSULTANT in accordance with Section 5 of the August 5, 2014 Agreement, based on the 2 Packet Pg. 54 CONSULTANT.s Per Diem Rates for the actual time worked on the Project. The not-to-exceed amount for this Task Order is $100,000.00. Article D. Period of Service: The schedule for the services provided under this Task Order shall be in accordance with Section 4 of the August 5, 2014 Agreement. Article E. Authorized Representatives: The Authorized Representatives designated below are authorized to act with respect to this Task Order. Communications between the parties shall be through the Authorized Representatives : For COUNTY For CONSULTANT Name: Don Vanderhoek Name : Nigel Los dvanderhoek@co.okaloosa.fl.us NigeI.Los@tig.com Address: 1804 Lewis Turner Blvd. Address: 417 Racetrack Rd., Suit,e E Suite 402 Fort Walton Beach, FL 32547 Fort Walton Beach, FL 32547 Telephone: 850-651-7570 Telephone: 850-393-9000, 850-439-0900 ext 1610 Tom Janecek - CFO TIG Authorized Representative's Printed Name Signature Signature 3 Packet Pg. 55  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Vicky Stever SUBJECT: 2015 Library Interlocal Agreement DEPARTMENT: Library Cooperative BCC DISTRICT: STATEMENT OF ISSUE: The Okaloosa County Public Library Cooperative (OCPLC) requests that the Board authorize the Chairman to sign the new Interlocal Agreement. BACKGROUND: The current Interlocal Agreement ends December 31, 2014. In order for the Okaloosa County Public Library Cooperative to continue to provide library services to county residents, the county and participating cities need to sign the new Interlocal Agreement, which was approved by the OCPLC Governing Board on September 24, 2014. The agreement will cover the 12-month period of calendar year 2015. The Library Cooperative provides free services to all county residents, including those living in the unincorporated portions of the county, people living in the six member cities and residents of the three non-member cities. The Interlocal Agreement has been reviewed and signed by all six participating Library Cooperative cities. OPTIONS: RECOMMENDATIONS: Staff recommend that the Board authorize the Chairman to sign the Interlocal Agreement which is funded by the 2015 budget allocation of $565,001. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 56 CONTRACT & Lf,AST INTERNAL COORDINATION SHEET Contract/Lease Number: