Okaloosa County BOCC — November 18, 2014 — reading text

Pg. 305 Packet Pg. 306 Packet Pg. 307 Packet Pg. 308 Packet Pg. 309 Packet Pg. 310 Packet Pg. 311 Packet Pg. 312 Packet Pg. 313  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: TriTech Software Support Renewal DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the contract renewal with TriTech Software Systems to maintain software support for Computer Aided Dispatch (CAD) for County Warning Point Dispatch. BACKGROUND: The County Warning Point utilizes TriTech computer software for call entry and dispatch functions. The CAD software application is utilized to initiate public safety calls for service, dispatching and maintaining status for all emergency incidents involving Emergency Medical Services, Animal Services, and for 17 Fire Districts dispatched by the County Warning Point. The cost for the software support and maintenance for FY15 is $34,718.85. The software support cost is split 50/50 between budgeted general revenue and 911 funds. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the contract renewal. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 314 Packet Pg. 315  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Reopen Contract C12-2004-PW and authorize final payment to the Town of Cinco Bayou DEPARTMENT: Public Works BCC DISTRICT: District 2 STATEMENT OF ISSUE: Request to reopen contract C12-2004-PW (OKBP-1036), which was inadvertently closed in January 2014, and authorize final payment to reimburse the Town of Cinco Bayou $30,000.00 through the Florida Boating Improvement Program Fund under project agreements OKBP-1036 and OKBP-1038. BACKGROUND: On January 21, 2014 the Board of County Commissioners approved the following two (2) requests from the Town of Cinco Bayou for funding from the Florida Boating Improvement Fund (FBIF) for improvements to the Sea Way Street Boat Launch: (1) Roll the $15,000.00 from the FY 2013 FBIF (contract C12-2004-PW (OKBP-1036)) to the FY 2014 funding period. (2) Request for an additional $15,000 from the FBIF for FY 2014 (contract C14-2029- PW (OKBP-1038)). After the roll-over request was approved by the Board of County Commissioners, the contract C12-2004-PW was inadvertently closed. The Town of Cinco Bayou has satisfied the documentation requirements for reimbursement of the repairs/improvements to the Sea Way Street Boat Launch and has requested reimbursement in the amount of $30,000.00. Funding for this work was to be provided through contracts C12- 2004-PW and C14-2029-PW. During the final payment review process, the Contracts & Grants Department discovered that contract C12-2004-PW (OKBP-1036) had been previously closed and would need to be reopened in order to process the payment request. Funds related to both contracts remain in place as part of the Florida Boating Improvement Fund. OPTIONS: Approve/disapprove reopening contract C12-2004-PW (OKBP-1036) with the Town of Cinco Bayou and approve final payment in the amount of $30,000 from the Florida Boating Improvement Fund to the Town of Cinco Bayou under project agreements OKBP-1036 and OKBP-1038. RECOMMENDATIONS: Approve reopening contract C12-2004-PW (OKBP-1036) with the Town of Cinco Bayou and approve final payment in the amount of $30,000 from the Florida Boating Improvement Fund for improvements made to Sea Way Street Boat Launch to the Town of Cinco Bayou under project agreements OKBP-1036 and OKBP-1038. Packet Pg. 316 RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 317  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Florida Boating Improvement Program - Town of Cinco Bayou DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: A request has been received from the Town of Cinco Bayou requesting an allocation of $15,000.00 from the FY14 Florida Boating Improvement funds. The funds are for the Sea Way Street boat launch improvements. BACKGROUND: A request from the Town of Cinco Bayou has been received for the use of Florida Boating Improvement funds for the following repairs to the Sea Way Street boat launch: repair the access to the boat launch with new under-laying and resurfacing, replacement of deteriorating decking on the catwalks as well as expanding its width, and repair boat ramp pads. The Town of Cinco Bayou received $15,000.00 in funds for FY13 (Agreement Number OKBP- 1036). The Town has asked that these funds be rolled over and combined with the requested FY14 funding of $15,000.000 for a total of $30,000.00. The rollover of funding for one (1) year is consistent with County procedures. These funds are paid on a reimbursement basis only. Project Agreement OKBP-1038 for FY14 has been prepared and requires execution by the Board of County Commissioners. The agreement has been approved and executed by the Town Manager, Town Attorney, and Town Clerk of Cinco Bayou. The agreement was routed through the Contract & Lease Internal Coordination process and approved by Purchasing, Risk Management, and the County Attorney. OPTIONS: Approve/Disapprove appropriation of $15,000 in Florida Boating Improvement funds for the Town of Cinco Bayou for FY14. RECOMMENDATIONS: Approve and authorize the Chairman to sign Project Agreement OKBP-1038 in the amount of $15,000.00 for FY14 for the Town of Cinco Bayou. Approve the $15,000.00 funded for FY13 to roll over and be combined with the FY14 funding for a total of $30,000.00. This Project Agreement (OKBP-1038) will expire one year from its execution date. RECOMMENDED BY: Packet Pg. 318 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 319 Packet Pg. 320 Packet Pg. 321 Packet Pg. 322 Packet Pg. 323 Packet Pg. 324 Packet Pg. 325 Packet Pg. 326 Packet Pg. 327 Packet Pg. 328 Packet Pg. 329 Packet Pg. 330 Packet Pg. 331 Packet Pg. 332 Packet Pg. 333 Packet Pg. 334 Packet Pg. 335 Packet Pg. 336 Packet Pg. 337 Packet Pg. 338 Packet Pg. 339 Packet Pg. 340 Packet Pg. 341 Packet Pg. 342 Packet Pg. 343 Packet Pg. 344 Packet Pg. 345 Packet Pg. 346 Packet Pg. 347 Packet Pg. 348 Packet Pg. 349 Packet Pg. 350 Packet Pg. 351 Packet Pg. 352 Packet Pg. 353 Packet Pg. 354 Packet Pg. 355 Packet Pg. 356 Packet Pg. 357 Packet Pg. 358 Packet Pg. 359 Packet Pg. 360 Packet Pg. 361 Packet Pg. 362 Packet Pg. 363 Packet Pg. 364 Packet Pg. 365 Packet Pg. 366 Packet Pg. 367 Packet Pg. 368 Packet Pg. 369 Packet Pg. 370 Packet Pg. 371 Packet Pg. 372 Packet Pg. 373 Packet Pg. 374  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Okaloosa County Maintained Road Maps DEPARTMENT: Public Works BCC DISTRICT: All Districts STATEMENT OF ISSUE: The roads that are shown on the attached maps have been maintained for many years by Okaloosa County. In order for the county to make legal claim to roads that aren't deeded, maps such as these must be accepted by the Board of County Commissioners and recorded in the records of the Clerk of the Circuit Court of Okaloosa County in accordance with Florida Statute 95.361; Roads presumed to be dedicated. BACKGROUND: Roads depicted on the attached maps are a collection of deeded, platted and use and maintenance roadways. All roadways depicted herein are a part of the routine maintenance program executed by Public Works. In order to comply with Florida Statute 95.361; Road presumed to be dedicated, the maps must be signed by the Chairman of the Board and the Clerk of the Circuit Court and filed in the office of the Clerk of the Circuit Court of Okaloosa County. OPTIONS: Approve/Disapprove the certification and filing of the attached maps to comply with Florida Statute 95.361; Roads presumed to be dedicated. RECOMMENDATION: Approve the certification and filing of the attached maps to comply with Florida Statute 95.361; Roads presumed to be dedicated. . RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 375  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Appointment of TPO Representatives DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: With the seating of new Commissioners and a recent reapportionment of sitting members of the Okaloosa-Walton Transportation Planning Organization, the Board of County Commissioners is requested to select four (4) of the sitting Commissioners to serve as representatives for Okaloosa County. BACKGROUND: The Okaloosa-Walton Transportation Planning Organization (TPO) is the local, intergovernmental transportation policy board for Okaloosa and Walton counties in Florida. The board is comprised of local government officials who make decisions regarding transportation at the regional level. The Okaloosa-Walton TPO is required by federal and state legislation to establish a continuing, cooperative and comprehensive planning process. The TPO also works to increase safety, security, accessibility, mobility and connectivity for people and goods. The TPO meets approximately every other month and Okaloosa County is allotted four (4) sitting council members to serve as representatives. Staff is seeking the appointments by the Board of County Commissioners so that the West Florida Regional Planning Council (the state entity responsible for managing the TPO) can prepare an orientation for all members. The orientation is scheduled for the next TPO meeting; November 21st, at the Destin City Hall Annex. REQUEST: Provide staff with the four (4) appointed County Commissioners to serve as representatives for Okaloosa County on the TPO. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 376  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Update on Risk Assessment DEPARTMENT: Human Resources BCC DISTRICT: STATEMENT OF ISSUE: Staff Update on Risk Assessment BACKGROUND: The following information is provided to update the Board of County Commissioners on action taken by the county in response to