Okaloosa County BOCC — November 18, 2014 — reading text

location of Wild Willy’s Gulf Power underground Adventure distribution easement Zone Packet Pg. 226 Packet Pg. 227 Packet Pg. 228 Packet Pg. 229  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Contract Renewal with the Florida Department of Corrections DEPARTMENT: Public Works BCC DISTRICT: All Statement of Issue: Approval of Contract Renewal for use of Inmate Services in County Parks. Background: In FY 2004, Okaloosa County entered into the first contract with Okaloosa County Correctional Institution (OCI) to provide inmate labor to support our Parks Department. By contracting with OCI to provide a Corrections Officer, we can utilize a prison inmate squad numbering up to five inmates, depending on availability, and provide additional labor at a low cost. These crews have been utilized county wide and they continue to provide additional manpower that has allowed us to finish projects in a timely manner. The existing contract is nearing expiration and a new contract (# WS954) has been prepared. The new contract is for one (1) year beginning March 12, 2015. The contract has a renewal option of one (1) additional one (1) year period. Cost of the contract renewal is $57,497.00 which is slightly lower than last year's amount. Funds for the contract renewal were identified in the Parks FY 2015 budget. Options: Approve/disapprove contract renewal with the Florida Department of Corrections. Recommendations: Approve contract renewal #WS954 with the Florida Department of Corrections and authorize Chairman to sign contract. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 230 Packet Pg. 231 Packet Pg. 232 Packet Pg. 233 Packet Pg. 234 Packet Pg. 235 Packet Pg. 236 Packet Pg. 237 Packet Pg. 238 Packet Pg. 239 Packet Pg. 240 Packet Pg. 241 Packet Pg. 242 Packet Pg. 243  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Solicit Federal Lobbying Services (CAO 09-15) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking authorization for a Request for Qualifications (RFQ) for Federal Lobbying Services. (CAO 09-15) BACKGROUND & ANALYSIS: Staff is requesting Board authorization to issue a RFQ for Federal Lobbying Services. This service has been performed by Alcalde & Fay, Ltd. under a contract which will expire on December 31, 2014. This RFQ will request submittals from qualified consulting firms or individuals for the provision of lobbyist services to represent the County in Washington, D.C. to secure funding for County projects. Lobbyist services will also include monitoring current federal legislation and the federal budget process and report any legislative events that may directly or indirectly impact the County. Review committee members will be; John Hofstad, Kay Godwin, and a commissioner as directed by the Board. OPTIONS: Approve/Deny of issuing a RFQ for Federal Lobbying Services. RECOMMENDATION: Staff recommends approval of issuing a RFQ for Federal Lobbying Services. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 244  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: FWC Artificial Reef Building Grant Agreement 13243 DEPARTMENT: Tourist Development Department BCC DISTRICT: ALL STATEMENT OF ISSUE: Request approval of the 2014-2015 Florida Fish and Wildlife Conservation Commission (FWC) Artificial Reef Construction Grant in the amount of $140,000 - FWC Agreement No. 13243. BACKGROUND: The County has determined that constructing artificial reefs will promote tourism by offering diving, snorkeling, and fishing activities. The FY 2014-15 budget includes $100,000 for Artificial Reef for Fishing Industry Support. The Florida Fish and Wildlife Conservation Commission (FWC) has awarded Okaloosa County $140,000 for the construction of two artificial reef systems within the Gulf of Mexico at two permitted nearshore artificial reef areas known as Fish Havens 13 and 14. The project will be utilizing Air Force Research Lab (AFRL) and Eglin AFB donated concrete target materials. The County will be matching the grant with $100,000 approved for artificial reefs during the budget process (account 1175-563753). OPTIONS: Approve or Disapprove RECOMMENDATION: Request approval of the 2014-2015 Florida Fish and Wildlife Conservation Commission (FWC) Artificial Reef Construction Grant in the amount of $140,000 - FWC Agreement No. 13243 and authorize the Chairman to sign the agreement and other grant documents as may be required during the term of the grant. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 245 Packet Pg. 246 Packet Pg. 247 Packet Pg. 248 Packet Pg. 249 Packet Pg. 250 Packet Pg. 251 Packet Pg. 252 Packet Pg. 253 Packet Pg. 254 Packet Pg. 255 Packet Pg. 256 Packet Pg. 257 Packet Pg. 258 Packet Pg. 259 Packet Pg. 260 Packet Pg. 261 Packet Pg. 262 Packet Pg. 263 Packet Pg. 264 Packet Pg. 265 Packet Pg. 266 Packet Pg. 267 Packet Pg. 268 Packet Pg. 269 Packet Pg. 270 Packet Pg. 271 Packet Pg. 272 Packet Pg. 273 Packet Pg. 274 Packet Pg. 275 Packet Pg. 276 Packet Pg. 277 Packet Pg. 278 Packet Pg. 279 Packet Pg. 280 Packet Pg. 281 Packet Pg. 282 Packet Pg. 283 Packet Pg. 284 Packet Pg. 285 Packet Pg. 286 Packet Pg. 287 Packet Pg. 288 Packet Pg. 289 Packet Pg. 290  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Initiate Bidding Process for Artifical Reef Construction DEPARTMENT: Tourist Development Department BCC DISTRICT: ALL STATEMENT OF ISSUE: Request approval to issue a Bid Invitation for the deployment of donated materials for the construction of artificial reefs and appoint the following members of the review committee: Tourist Development Department Director, Coastal Management Coordinator, Marine Economic and Tourist Development Resource Coordinator, and a member of the Tourist Development Council (or a member of the Board of County Commissioners if so desired). The Purchasing Department will coordinate the process and serve as a facilitator for meetings of the review committee. BACKGROUND: The Florida Fish and Wildlife Conservation Commission (FWC) has awarded Okaloosa County $140,000 for the loading, transport, and placement within designated permitted artificial reef areas (Fish Havens 13 and 14) of donated clean concrete culverts, concrete, or concrete and steel military target materials from the Air Force Research Lab (AFRL) and Eglin AFB. The County will be matching the grant with $100,000 approved for artificial reefs, as well as an additional $75,000 available as a result of the BCC declining the deployment of the Tenneco vessel. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve the issuance of a Bid Invitation for the deployment of donated materials for the construction of artificial reefs and appointment of the aforementioned members of the review committee. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 291  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Okaloosa Island Fire District Interlocal Agreement DEPARTMENT: Public Safety BCC DISTRICT: STATEMENT OF ISSUE: Request approval of the interlocal agreement with Okaloosa Island Fire District to provide fire protection services to County-owned properties within the Okaloosa Island Service Area for an annual sum of $33,516. BACKGROUND: In 1993, the Board took action to pay the Okaloosa County Island Fire District for fire protection services provided to the properties owned by the County including the Boardwalk and more recently the Convention Center because these properties are exempt from the usual fire assessment fees the fire district would have collected to provide such services. The State Auditor General noted that the agreement to provide fire protection services was never memorialized in a written agreement. The Auditor General recommends the BCC have a written agreement to pay for these services. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the interlocal agreement with Okaloosa Island Fire District. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 292 Packet Pg. 293 Packet Pg. 294 Packet Pg. 295 Packet Pg. 296 Packet Pg. 297 Packet Pg. 298 Packet Pg. 299  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Harris Corporation Dispatch Console Agreement DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request Board approval to enter into service agreement with Harris Corporation for a 2-year period for the Maestro C3 Dispatch Radio Consoles. BACKGROUND: The Okaloosa County Department of Public Safety County Warning Point is responsible for the emergency call dispatch alerting and notification for 17 Fire Districts and Emergency Medical Services (EMS). The Okaloosa County Sheriff’s Office is responsible for the emergency call notification for the Sheriff’s Office staff. Dispatching for both entities is achieved by utilizing the Maestro C3 dispatch radio console equipment. This service agreement ensures our emergency dispatch radio hardware and software will be maintained in proper working condition, as well as providing support for any equipment malfunction. This agreement covers the ten (10) radio consoles utilized between the Department of Public Safety and the Okaloosa Sheriff’s Office. The annual rate schedule is $37,244.80 for the ten (10) consoles, thus the total cost of the contract is in the amount of $74,489.60. This agreement will be funded by budgeted Intergovernmental Communications Program (ICP) funds. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the service agreement with Harris Corporation. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 300 Packet Pg. 301 Packet Pg. 302 Packet Pg. 303 Packet Pg. 304 Packet