Okaloosa County BOCC — November 18, 2014 — reading text

Packet Pg. 178 Packet Pg. 179 Packet Pg. 180 Packet Pg. 181 Packet Pg. 182 Packet Pg. 183 Packet Pg. 184 Packet Pg. 185 Packet Pg. 186 Packet Pg. 187 Packet Pg. 188  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Award Fuel Bid (FLT 03-15) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking Approval to Award Fuel Bid to Mansfield Oil Company. (FLT 03-15) BACKGROUND & ANALYSIS: Purchasing and Fleet staff having been working together to secure a company to provide fuel services for all County maintained fuel facilities. On October 29, 2014 bids were received from eight (8) vendors. Staff has reviewed the bids and request to award to Mansfield Oil Company as the lowest responsible/responsive bidder. The intent of the proposed contract is to supply all County facilities with gasoline and diesel fuels for a period of three (3) years with the option to renew for two (2) additional one (1) year periods. OPTIONS: Approve/Deny award of a contract to Mansfield Oil Company to supply gasoline and diesel fuel. RECOMMENDATION: Staff recommends approval of contract to Mansfield Oil Company to supply gasoline and diesel fuel. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 189 Packet Pg. 190 Packet Pg. 191  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval of Selectron Technologies, Inc. Contract DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Seeking Approval of Selectron Technologies, Inc. Contract. BACKGROUND & ANALYSIS: Purchasing staff has been successful in securing a contract with Selectron Technologies, Inc. for the Growth Management Department. This contract is for an existing proprietary software which facilitates voice permitting and interactive voice response. This contract is part of the on-going effort to secure contracts for all software licensing and maintenance for more efficient payment and tracking capability. Staff request Board approval for the contract to be retroactive to October 1, 2014. The contract amount is within the signature threshold of the County Administrator and his signature will be obtained after the approval of the Board for the contract to be retroactive. OPTIONS: Approve/Deny for contract with Selectron Technologies, Inc. to be retroactive to October 1, 2014 RECOMMENDATION: Staff recommends approval of contract with Selectron Technologies, Inc. to be retroactive to October 1, 2014 RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 192 Packet Pg. 193 Packet Pg. 194 Packet Pg. 195 Packet Pg. 196 Packet Pg. 197 Packet Pg. 198 Packet Pg. 199  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Contract Amendment No. 2 with Sirsi Corporation DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Approval of Contract Amendment No. 2 with Sirsi Corporation (C08-1685-LIB). BACKGROUND & ANALYSIS: Staff requests Board approval of Amendment No. 2 for Sirsi Corporation contract. This amendment will add a quote (No. 72638, attached) into the existing contract. This amendment will add layers to the software which enhances customer friendly usability that allows interface with the e-book catalog. It will also provide an alternative to the existing cooperative software which is out-dated. This will be funded by a Florida state program grant which has already been received. Staff requests for the Board to approve the amendment to be retroactive to October 1, 2014 and authorize the Chairman to sign the amendment. OPTIONS: Approve/Deny for the Chairman to sign the amendment to the Sirsi contract and for it to be retroactive to October 1, 2014. RECOMMENDATION: Staff recommends approval of the Chairman to sign the amendment to the Sirsi contract and for it to be retroactive to October 1, 2014. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 200 Packet Pg. 201 Packet Pg. 202 Packet Pg. 203 Packet Pg. 204 Packet Pg. 205 Packet Pg. 206  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Florida Boating Improvement Program - City of Valparaiso DEPARTMENT: Public Works BCC DISTRICT: District 2 STATEMENT OF ISSUE: Consideration of a request from the City of Valparaiso for an allocation of $15,000.00 from the FY 2015 Florida Boating Improvement Fund for Lincoln Park launch improvements. BACKGROUND: The City of Valparaiso has requested the use of Florida Boating Improvement Funds for repairs to the Lincoln Park boat launch. Improvements include continued construction of a groin to the south side of the boat launch and boat docking areas. Project Agreement OKBP-1039 for FY 2015 has been prepared and requires execution by the Board of County Commissioners. The agreement has been approved and executed by the City Administrator, City Attorney and City Clerk of Valparaiso. The agreement was routed through the Contract & Lease Internal Coordination process and approved by Purchasing, Risk Management, and the County Attorney. These funds are available and can only be provided as reimbursements to the City once work is complete. OPTIONS: Approve/Disapprove appropriation of $15,000 in the Florida Boating Improvement Fund to the City of Valparaiso for FY 2015. RECOMMENDATIONS: Approve and authorize the Chairman to sign Project Agreement OKBP-1039 in the amount of $15,000.00 for FY 2015 with the City of Valparaiso for improvements at Lincoln Park. This Project Agreement (OKBP-1039) will expire one year from the execution date. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 207 Packet Pg. 208 Packet Pg. 209 Packet Pg. 210 Packet Pg. 211 Packet Pg. 212  September 10, 2014 Okaloosa County Attn: Mr. James Puckett, Resources Project Manager, CPSI 1759 S. Ferdon Boulevard Crestview, FL 32536 Dear Mr. Puckett: The city respectfully requests for our 2015 budget year a $15,000 Florida Boating Improvement Project Gran. This $15,000 will be utilized to continue with the improvements to the boat docking area where construction of a groin to the south side of the boat launch and dock area at Lincoln Park has been initiated. Thank you for your consideration of this matter and if I can be of any assistance, please call me at your convenience. Sincerely, Tammy Johnson, CMC City Clerk Packet Pg. 213 Packet Pg. 214 Lincoln Park Packet Pg. 215  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Florida Boating Improvement Program - Town of Cinco Bayou DEPARTMENT: Public Works BCC DISTRICT: District 2 STATEMENT OF ISSUE: Consideration of a request from the Town of Cinco Bayou for an allocation of $15,000.00 from the FY 2015 Florida Boating Improvement Fund for the Sea Way Street boat launch improvements. BACKGROUND: The Town of Cinco Bayou has requested the use of Florida Boating Improvement Funds for improvements to the Sea Way Street boat launch. Improvements include the expansion of the three (3) docks. Project Agreement OKBP-1040, for FY 2015, has been prepared and is presented to the Board of County Commissioners for consideration. The agreement has been approved and executed by the Acting Town Manager, Town Attorney and Acting Town Clerk of Cinco Bayou. Approval of the agreement has also been granted through the Contract & Lease Internal Coordination process by Purchasing, Risk Management and the County Attorney. Florida Boating Improvement Funds are only provided by way of reimbursement once the work is complete. OPTIONS: Approve/Disapprove appropriation of $15,000 in Florida Boating Improvement funds to the Town of Cinco Bayou for FY 2015 for Sea Way Street boat launch improvements. RECOMMENDATIONS: Approve and authorize the Chairman to sign the Project Agreement OKBP-1040 in the amount of $15,000.00 for FY 2015 with the Town of Cinco Bayou. Project Agreement (OKBP-1040) will expire one year from the date of execution. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator Packet Pg. 216 Packet Pg. 217 Packet Pg. 218 Packet Pg. 219 Packet Pg. 220 Packet Pg. 221 Packet Pg. 222 Packet Pg. 223  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Gulf Power Amended Underground Distribution Easement to Wild Willy's DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: Gulf Power is requesting to amend an underground distribution easement for the electrical supply to Wild Willy's Adventure Zone on Okaloosa Island. BACKGROUND: DBR Entertainment Productions, LLC (DBR), has a lease with Okaloosa County on Okaloosa Island for a development project known as Wild Willy's Adventure Zone. This project has been ongoing since late 2012 and is nearing completion of Phase 1. Gulf Power has jurisdiction on Okaloosa Island to supply power to customers. Gulf Power has prepared an amended easement which will grant access across County owned property. Power will be supplied to Wild Willy's Adventure Zone via an underground distribution easement connecting power from the north right-of-way of Highway 98 to the south property line of land leased by DBR for the project known as Wild Willy's Adventure Zone. See attached sketch for the location of the proposed easement. Gulf Power encountered an obstruction on the original alignment of the power to the Wild Willy's Adventure Zone causing the need to amend the original underground distribution easement. OPTIONS: Approve/Disapprove execution of the amended easement to Gulf Power and authorization to record the Amended Underground Distribution Easement. RECOMMENDATIONS: Approve execution of the amended easement to Gulf Power and authorization to record the Amended Underground Distribution Easement. RECOMMENDED BY: APPROVED BY: Packet Pg. 224 John Hofstad, Interim County Administrator Packet Pg. 225 Approximate