Okaloosa County School Board — Regular Meeting, March 9, 2015 — reading text

Superintendent for approval. Meeting : Mar 9, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 09, 2015 Absolute Date : Mar 09, 2015 Fiscal Impact : Yes Dollar Amount : $19,557.70 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations March 9, 2015.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.9 Renewal of RFP 10-P04 Intercom System Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 9, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source :  Capital and General Funds, Various Projects Recommended Action : Motion to approve the renewal of RFP 10-P04 Intercom System Program for a two (2) year period, effective April 12, 2015 through April 11, 2017. The vendor is Ivanco, Inc. Public Content Request approval to renew RFP 10-P04 Intercom System Program for an additional two (2) year period, effective April 12, 2015 through April 11, 2017, to provide upgrades, and to maintain and repair intercom systems throughout the District,on an as needed basis, at a cost of $93.75/hour . Funding will be paid from various sources and projects. Attached are copies of the renewal confirmation; original contract, which was School Board approved April 12, 2010; and Contract Modification, which was School Board approved February 12, 2013. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RENEWAL OF RFP 10-P04.pdf (369 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.10 No Award: ITB 15-08 Renovate Multipurpose Room at STEMM Academy, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 9, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the No Award of ITB 15-08 Renovate Multipurpose Room at STEMM Academy due to over budget. Public Content Request approval of no award for ITB 15-08 Renovate Multipurpose Room at STEMM Academy due to over budget. A copy of the award tabulation is attached. For additional information, please contact Bill Smith, Director, Facilities Planning at (850) 689-7158. File Attachments ITB_15-08.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.11 ITB 15-11 Chill Water Piping Insulation Replacement, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 9, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,000.00 Budgeted : Yes Budget Source : Captial Funds, Project 4340, Mid & High School Maintenance Recommended Action : Motion to approve the committee's recommendation to award ITB 15-11 Chill Water Piping Insulation Replacement to McDonald Construction Services, Inc. in the amount of $74,000. Public Content Request approval of the committee's recommendation to award ITB 15-11 Chill Water Piping Insulation Replacement to McDonald Construction Services, Inc. in the amount of $74,000. The project site is Niceville High School. Funding will be paid from Capital funds, project 4340, Mid & High School Maintenance. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB_15-11.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.12 Tag-On Bid: SWC-516JR Cafeteria Equipment, Large, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Mar 9, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510, Sodexo Exclusions Recommended Action : Motion to approve tagging on with the School District of Volusia County on bid #SWC-516JR Cafeteria Equipment, Large, based on firm percentage discounts off vendor catalog pricing for multiple vendors. Public Content Request approval to tag on with the School District of Volusia County on bid #SWC-516JR Cafeteria Equipment, Large, based on firm percentage discounts off vendor catalog pricing for multiple vendors. The bid will be used on an as needed basis using Federal Funds, project 3510 Sodexo Exclusions. A copy of the bid tabulation is attached. For additional information, please contact Richard D. Norris, Specialist, School Food Service at (850) 301-3020. File Attachments TAG-ON BID-SWC-516JR.pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.13 Commercial Services Agreement: Cox, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 9, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve signing the Commercial Services Agreement as required by Cox Communications Gulf Coast, LLC. Public Content Request approval of the