Fort Walton Beach Council agenda — 06-11-13--regular — reading text

coordinate with Public Risk Insurance to issue an RFP for Health and Medical Benefits tI ACI I MF] TS' Employ ee Bencnls Ianehne IPDF) Page 5 r, Council of fort VVa7ton Beach  8. 1. 1 Minutes May 14, 2013 Regular Meeting Sylvia Hanks, Administrative Services Director, advised that in order to evaluate the cost effectiveness and level of services provided for Employee Benefits for FY 2013 -14, a Request for Proposal ( RFP) will need to be issued by the end of May 2013. Ms. Hanks continued that with the changes anticipated as a result of health care reform it is important for the City to issue an REP to determine the services and providers serving the best interest for the City employees. Ms. Hanks informed that Public Risk Insurance Agency ( PRIA) has a good working relationship with the City and has the necessary experience to assist with issuing a competitive REP for the insurance. Discussion ensued that local vendors will have an equal opportunity to submit a bid and the fact that the work involved is complex for the City to perform and PRIA has the necessary software to do the work. 2 Mr. Mead stated he is not sure of the process of having an outside firm do the work and he will a not support the motion. d Dr. gossom moved for Council to authorize Staff to coordinate with Public Risk Insurance Agency to issue an RFP for the City' s Medical, Dental, Vision and Life Insurance Products. Mr. Rynearson seconded motion and it carried by a vote. of 5 to 1. a RESULT: APPROVEDAPPROVED 1515 TOTO 1111 MOVER: joycejoyce gossom,gossom, CouncilCouncil SeatSeat 22 SECONDER: Dick Rynearson, Council Seat 7 AYES: Jamieson,Jamieson, Griggs,Griggs, gossom,gossom, Goodwin,Goodwin, RynearsonRynearson NAYS: JohnJohn MeadMead ABSENT: Bull Rigdon Revision of Ground Lease for Krewe of Bowlegs Warehouse on Robinwood Drive SW Synopsis: ( City Manager) Staff will present an amended lease with the Krewe of Bowlegs for property located at 20 Robinwood Drive SW to allow for the expansion of the warehouse facilities for the Krewe. The property is currently vacant and has no present or future development plans by the City. Ai "IACIINIEN IS: Revised Kmwe, I B., 1, 11Leak ( PDF) POP) K,,, cnB. M,, I c, eSu y( 0,, ra KravcoBnwlras reatiC WDF) The City Manager advised that the Krewe of Bowlegs approached the City requesting expanding their lease area at 20 Robinwood Drive SW in order to construct additional warehouse and meeting space. Their current lease begin on October 1, 2005 for ten years with three five -year renewal options. The City Manager advised an amended lease agreement has been drafted to include both leased areas and corrections were made from the original lease agreement. In addition, any improvements to the property are the responsibility of the Krewe, as well as maintenance and /or repairs on the property. Page 6 Ciry Council ofh ort Walton Beach  8. 1. 1 Minutes May 14. 2013 Regular Meeting Mr. Mead advised he was a member of the Krewe but would not gain financially from this lease renewal, and was advised he had no conflict and could vote on the issue. Ms. Jamieson moved for Council to authorize the Mayor to execute an amended lease agreement with the Krewe of Bowlegs for approximately 0.286 acres at 20 Robinwood Drive SW for the purposes of allowing the Krewe to expand their warehouse space. Mr. Mead seconded motion and it carried unanimously. r, --- _ --- - -- RESULT: APPROVED [ UNANIMOUS] MOVER: Amy Jamieson, Council Seat 5 SECONDER: John Mead, Council Seat 3 AYES: Jamieson, Griggs, gossom, Mead, Goodwin, Rynearson ABSENT: Bull Rigdon nn a Approval of CRA Facade Grant Funding for 112 Miracle Strip Parkway SE Nd Synopsis: ( Engineering and Utilities Services Director) 5 Awards grant funding through the CRA Matching Facade Grant Program for a project located at 112 Miracle Strip Parkway SE in the amount of $26,890. 70. An_ acurvtEN is Q. Q. 01M) I esde6,., APPlicelinn- 112 Moscle Smp Padway SL O Facade Quotes - Awning ( PUF) n FasadeQuoles - Peinhne fPD1' I FaadeQuwcs-FaadeQuwcs- Wlod.,, Wlod.,, AtAt DonnDonn ( ( PUF)PUF) Ucrorc'Ucrorc' P'P'¢ ¢ mres-mres- 112112 MimcleMimcle StripStrip ParkwayParkway SFSF( ( PDF)PDF) TheThe CityCity Manager Manager advisedadvised thatthat thethe CityCity received received aa grantgrant applicationapplication throughthrough thethe CRACRA MatchingMatching FacadeFacade GrantGrant programprogram forfor facadefacade improvementsimprovements relatedrelated toto anan existingexisting commercialcommercial businessbusiness locatedlocated withinwithin thethe CRACRA atat 112112 MiracleMiracle StripStrip ParkwayParkway SW.SW. Because Because thethe fundingfunding exceedsexceeds 20,20, 000000 CouncilCouncil approvalapproval isis required.required. TheThe CityCity Manager Manager continuedcontinued thethe totaltotal costcost estimateestimate forfor thethe projectproject isis$ $ 53,53, 781.781. 4040 toto includeinclude painting,painting, newnew storefrontstorefront windowswindows andand doors,doors, andand aa newnew awning.awning. TheThe applicantapplicant isis eligibleeligible forfor upup toto 50%50% ofof thethe totaltotal eligibleeligible costs,costs, oror$ $ 26,26, 890.890. 70.70. Dr.Dr. gossomgossom movedmoved forfor CouncilCouncil approvalapproval ofof thethe CRACRA MatchingMatching FacadeFacade GrantGrant requestrequest forfor 112112 MiracleMiracle StripStrip ParkwayParkway SESE inin aa notnot- - to-to- exceedexceed amountamount ofof$ $ 26,26, 890.890. 70.70. Mr.Mr. Rynearson Rynearson secondedseconded motionmotion andand itit carriedcarried unanimously_unanimously_ RESULT:RESULT: APPROVED [ UNANIMOUS] MOVER: joyce gossom, Council Seat 2 SECONDER: SECONDER: Dick Rynearson, Council Seat 7 AYES:AYES: Jamieson, Griggs, gossom, Mead, Goodwin, Rynearson ABSENT:ABSENT: Bull Rigdon Approval of CPA Grant Funding for 20 Eglin Parkway SE Synopsis: ( Engineering and Utilities Services Director) Awards grant funding through the CRA Matching Facade Grant Program and the CRA Matching Streetscape Grant Program for a project located at 20 Eglin Parkway SE in the amount of 49, 967. 16. xn ACnmENTS: Facade Grun Application - 20 Lgh. Parkwsy SE WDF) Pone 7 C' iry Council afFod IVahoo Beach  8. 1. 1 Minutes May 14. 2013 Regular Meeting Facade Quo(e- Aenuo1S19n WIN) Fau,de Quet, Doors PDFI FawdeQuota- Garage DOOr Luelosnre WDFI FneadeQuote - Painlleg PDI ) Fasdoe Quotc- Stnu10 ( PDH Before Pictures - 20 Lglin Parke a. SF ( PDF) Strectscape Gmnt Application- 20 Lglin Parke n SF WDI') Slrce6cope Quote - PlkSiot WDF) The City Manager advised that the City received two grant applications through the CRA Matching Facade Grant program for exterior a new commercial business located within the CRA at 20 Eglin Parkway SE. Because the funding exceeds $ 20,000 Council approval is required. The City Manager