Fort Walton Beach — Fiscal Year 2021-22 Adopted Budget — reading text

Scanned/Destroyed 45 77 31 118 50 25 Documents Recorded with County 31 33 44 26 30 30 Requisitions/Purchase Orders 16 25 16 20 20 20 Continue to provide prompt & professional customer service Public records requests & Public records requested $ generated 757/$3,924 916/$199 316/$257 206 / $0 600/$500 300 / $200 Legal/Display Ads 19 30 21 14 20 25 Lien requests/dollars generated 406/$16,200 509/$18,198 483/$14,464 247 / $7,504 400/$10,000475 / $14,500 Number of pages transcribed (Council/Board/Comm) 213 317 251 130 225 175 Continue to provide professional administrative support Contracts/Leases/Agreements/MOA/MOU processed 51 57 48 19 50 50 Number of Council and Board/Committee meetings 55 61 42 29 50 50 Ordiances & Resolutions approved by Council 27 43 22 21 35 35 Restructure the duties and responsibilities of the Clerk's department staffing during the retirement of support staff, Administrative Coordinator  and Executive Assistant (1/3 shared duties), and create the position of Deputy City Clerk. FUTURE GOALS (FY23 & FY24)  Continue to add methods/processes to increase and improve online accessibility for employees and the public.  Continue to purge electronic files that have exceeded their retention date. PRIOR YEAR ACCOMPLISHMENTS (FY21) Implemented Phase II of the Public Records Request Management Software System, JustFOIA to increase productivity and accountability, to  provide monitoring capabilities of the status of requests, and to maintain history.  Submitted Code of Ordinance and Land Development Code additions and revisions to Municode on a quarterly basis after approval for posting.  Codified the General Employee Pension Plan from eight ordinance amendments from 2002 to present. 67  001 GENERAL FUND - 0500 FINANCE Actual Budget 2020-21 2021-22 % 2017-18 2018-19 2019-20 Adopted Adopted Change Revenues: Division Does Not Generate Revenue $ - $ - $ - $ - TOTAL REVENUES $ - 0.00% Personal Services: 6.00 6.00 6.00 7.00 Number of Funded Employees (FTE's) 8.00 96,381 97,659 78,198 102,842 513-1100 Executive Salaries 107,687 4.71% 220,029 231,192 239,470 287,053 513-1200 Regular Salaries 380,696 32.62% - 417 217 513-1201 Service Awards - 0.00% 824 1,067 446 400 513-1400 Overtime 850 112.50% 18,146 18,123 19,149 22,618 513-2100 FICA Taxes 24,378 7.78% 4,244 4,238 4,478 5,290 513-2101 Medicare 5,701 0.00% 136,393 120,052 71,860 34,721 513-2200 Retirement Contributions 20,803 -40.09% 7,669 6,827 9,803 15,858 513-2204 Retirement Contributions - DC Plan 19,758 24.60% 73,925 80,175 71,004 84,869 513-2300 Dental, Life & Health Insurance 98,186 15.69% 640 631 389 739 513-2400 Worker's Compensation 673 -8.89% $ 558,251 $ 559,964 $ 495,213 $ 554,607 Total Personal Services $ 658,733 18.77% Operating Expenditures: 52,009 92,987 160,893 76,755 513-3100 Professional Services 79,342 3.37% 64,574 68,907 57,577 59,458 513-3200 Annual Audit Services 68,500 15.21% 197 2,595 - - 513-3400 Other Services - 0.00% 7,556 6,485 4,276 3,700 513-4000 Travel and Per Diem 4,800 29.73% 1,151 1,182 1,207 756 513-4100 Communication Services 1,477 0.00% 4,665 4,447 5,173 4,500 513-4200 Postage 5,000 11.11% - - 452 - 513-4400 Rentals & Leases 483 100.00% 507 527 550 575 513-4610 Maintenance Contracts 576 0.17% 1,060 1,258 1,094 1,275 513-4700 Printing and Binding 1,275 0.00% 11 32 11 35 513-4903 Sales Tax Expense/Penalty 35 0.00% 3,649 4,725 4,274 4,350 513-5100 Office Supplies 4,650 6.90% 2,308 8,059 1,863 2,730 513-5200 Operating Supplies 2,730 0.00% 491 305 517 600 513-5210 Uniform Expense 800 33.33% 1,631 1,250 130 - 513-5231 Computer Hardware/Software - 0.00% 1,800 1,422 3,281 2,025 513-5400 Books, Dues & Publications 2,210 9.14% 1,944 550 - 4,174 513-5500 Training 6,699 60.49% $ 143,553 $ 194,731 $ 241,299 $ 160,933 Total Operating Expenditures $ 178,577 10.96% Debt Service 1,089 999 - - 581-9121 Transfer to Debt Service Fund - 0.00% $ 1,089 $ 999 $ - $ - Total Debt Service $ - 0.00% $ 702,893 $ 755,694 $ 736,513 $ 715,540 TOTAL EXPENSES $ 837,310 17.02% $ (702,893) $ (755,694) $ (736,513) $ (715,540) NET REVENUE / (EXPENSE) $ (837,310) 17.02% 0500-Finance 8/19/2021 2:36 PM 68 FINANCE Share of City Budget $837,310, 1.6% DESCRIPTION Finance's primary function is to maintain financial stability for the City. Responsibilities include monitoring appropriations, revenues, and expenditures; developing policies and procedures relating to finance issues; ensuring compliance with City, State, and Federal regulations; and oversight of purchasing and customer service. MISSION Provide professional support in financial administration, uphold the public's trust and reliance on financial reports, and maintain the City's sound financial position and stability while offering quality services efficiently and responsively. Actual YTD thru 03/31 Budget CURRENT GOALS, OBJECTIVES, & METRICS (FY22) 2017-18 2018-19 2019-20 2020-21 2020-21 2021-22 Provide Accurate and Timely Financial Information Monthly Financial Reports Prepared within 20 Days 98% 90% 80% 95% 95% 95% Findings From External Auditors 0 5 5 0 0 2 Prepare Useful & Meaningful Financial Documents to the Public Achieve GFOA Distinguished Budget Presentation Award (possible points awarded) 95% 95% 98% annual measure 95% 95% Achieve GFOA Certificate of Achievement for Financial Reporting    annual measure    Prepare 95% of monthly financial reports within 20 days of the end of the month to provide timely financial information.  Achieve growth beyond the rate of inflation for invested surplus funds.  Increase the number of grants awarded to the City through grant-writing training and new avenues of grant opportunities. FUTURE GOALS (FY23 & FY24)  Automate reporting process by converting monthly financial and budget reports to Q-Rep software.  Review and update all finance policies and procedures to ensure accuracy, completeness,