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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: May 21, 2013
TO: Honorable Chairman and Members of the Board
FROM: Dino J. Villani
SUBJECT: Century Link Circuit Contract
DEPARTMENT: Public Safety
BCC DISTRICT: All
STATEMENT OF ISSUE: Approval of the Products and Service Agreement with Century
Link, to lock in circuit pricing for 911 circuits for a thirty-six (36) month period.
BACKGROUND: The Okaloosa County’s 911 system pays monthly charges to Century Link
for numerous circuits to operate the 911 system.
Century Link’s charges are regulated by the Public Service Commission through tariffs. As
tariffs are approved and rates are changed, these circuit charges have fluctuated. Five years ago,
those tariffs changed in mid-budget year without notice, creating budgetary issues for the
counties’ 911 System customers. Century Link began offering this option to its 911 System
customers two years ago in order to provide better budgetary planning for the counties they serve
and to help shield them from unplanned rate increases. We then began the process of
identifying which circuits were applicable and negotiated those rates.
This agreement with Century Link will enable us to lock in to the circuit rates as specified in the
Products and Equipment Agreement Attachment for a thirty-six (36) month period upon
approval, thus eliminating any unplanned rate increases. We can eliminate or add circuits as
needed, without being tied to contractual time periods.
The approximate monthly cost for the circuits is $15,500.00, with fluctuations due to long-
distance usage. The monthly circuit billing will be paid with budgeted 911 funds.
An amendment to the current twelve (12) month Century Link Products and Service Agreement
is also combined within this request, as recent additions/deletions of circuits have necessitated
the need to reflect those changes in order for payments to be processed.
OPTIONS: Approve/Disapprove.
RECOMMENDATIONS: Approve the Products and Services Agreement with Century Link
and authorize the Chairman to execute agreement.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator