Okaloosa County BOCC — August 18, 2015 — DJJ Support Material for Agenda Request — reading text

oy g¥% FLORIDA DEPARTMENT OF JUVENILE JUSTICE 2*¢ Rick Scott, Governor Christina K. Daly, Secretary aw July 17, 2015 Dear County Representative: With the completion of the 2014-15 Fiscal Year, the Department now has final expenditures and actual utilization days needed to calculate each county’s share of the pre-dispositional detention costs for the 2015-16 Fiscal Year. The billings adhere to the ruling by the Division of Administrative Hearings (DOAH) issued in April 2015 regarding the Detention Cost Share Administrative Rule. The methodology utilizes the following from the 2014-15 Fiscal Year: ditures= per diem of $274.04 Actual detention utilization days Each county’s annual share was calculated by multiplying the per diem rate by the pre- disposition days utilized by that county. The annual share is equally divided over a twelve month period to arrive at a monthly billing amount for each county. The Department is aware of the difficulty in dealing with changing bill amounts but we have been required to adjust methodologies in response to various court rulings and funding levels. Additionally, as detention utilization fluctuates from year-to year, so does each individual county’s share of the overall cost. Some counties will experience significant changes from previous year billings as a result of the DOAH ruling. This is due to various factors: e At the time of the June 2014 billing, the revised rule was not in place and the data system was still based on the premise that the state was responsible for all probation youth, including those with new law violations. This required the bill to be based on the appropriated 2014-15 funding split of 57/43 which was based on probationers with new law violations being pre-disposition and the responsibility of the counties. Thus 57% was applied to all counties across the board. e The recent DOAH ruling requires billings to include actual costs and actual pre- disposition days. Under the ruling, pre-disposition includes probationers with open charges. Thus, counties whose actual pre-disposition days are significantly higher than last year’s billed 579 rate will incur an increase in their associated costs. e The DOAH ruling also invalidated the proposed “two day rule” wherein counties would pay only if a new charge had a referral date hetween zero and two days prior to the 2737 Centerview Drive o Tallahassee, Florida 32399-3100 o (R50) 488-1850 http:i/www.djj.state.flus The mission of the Department of Juvenile Justice is (o increase public safety by reducitg juvenile deliuquency traugh effective prevention. infervention, and treatment services tha strengtien families and turn around ihe lives of roubfed yoush. Page two detention admission date. A referral date later than two days would have been the state’s responsibility which is no longer the case. A copy of the 2015-16 Secure Detention Cost Sharing spreadsheet is attached as well as a July 2015 invoice, which reflects the new monthly amount for your county indicated on the enclosed spreadsheet. Invoice amounts are due and payable on the first of each month for that month's service. The Department appreciates our parinership in providing safe and secure environments for our youth. The Department supported proposed legislative changes to the cost sharing statute . during the 2015 session and is committed to continuing to work with the Legislature in order to move towards a predictable and clear billing system that meets the needs of both the counties and the state. [t is essential to ensuring a stable funding stream to support the needs of the youth in our care. If you have any questions regarding your 2015-16 billing, please contact me at 850-717-2704 or Libby Grimes at 550-717-2351{e-mail at libby.grimes@djj.state.fl.us). Fred Schuknecht Chief of Staff cc: The Honorable Andy Gardiner, Senate President The Honorable Steve Crisafulli, Speaker of the House The Honorable Tom Lee, Chairman, Senate Committee on Appropriations The Honorable Richard Corcoran, Chairman, House Appropriations Committee The Honorable Joe Negron, Chairman, Senate Appropriations Subcommittee on Criminal and Civil Justice The Honorable Larry Metz, Chairman, House Justice Appropriations Subcommittee Cynthia Kelly, State Budget Director, Executive Office of the Governor Libby Grimes, Chief of Finance and Accounting, Department of Juvenile Justice Lisa Hurley, Florida Association of Counties Enclosure Alachua Baker Bay Bradford Brevard Broward ST Charlatle Cltrue Clay Cellier plumbia Dade Desoto Dinle Duval Escambia Flagler Frankiin idan & 1 Glades Guil Ham(iton | Hardeg™ HiEndry Haornando Hignlands™ | Hilisbarough indlan River Jackson 3,334 352 3,802 237 8,357 15,738 236 1,084 208 2,431 24,883 783 178 14,000 §,130 8ed 170 847 108 110 284 408 1,486 19,760 208 14,767 1,925 101 2,407 187 287 9,478 002 952 1,268 3,140 1,180 9,610 332 10,608 4,017 410 5,289 m—, 8,179 304 9,238 26,241 299 2,007 2,000 2,208 6,571 2,178 24,282 1,086 255 24,676 10,007 1278 330 1,243 179 114 18 329 28 708 1,883 338 22,924 708 2,662 34 274.04 274.04 274.04 274.04 274.04 274.04 - amame 274.04 274.04 274.04 274.04 274.04 274.04 274.04 274.04 274.04 274.04 274,04 274.04 274.04 274.04 27404 274.04 274.04 27404 274.04 274.04 274.04 274.04 274.04 274.04 274.04 27408 $013,849.38 $00,462.08 $1,008,015.20 $84,047.43 $1,742,072.28 $4,312,203.44 984,073.44 $986,028.20 $289,030.16 $273,401.02 $666,101.24 $272,943.04 $8,758,548.52 $208,362.12 $40,779.12 $3,856,468.76 $1,408,825.20 $237,318.84 $48,508.60 $149,800.68 $20,598.32 $26,865.02 $32,398.72 $77,827.38 $1,044.24 $136,471.92 $408,248.40 $24,002.60 $5,138,250.00 $100,067.92 §484,220.88 $100,601.88 $16,716.44 §78,137.45 $8,038.81 $64,084.81 $5,412.28 $148,172.80 $389,367.70 $5,380.45 $32,006.52 $24,060.85 $22,780.90 $55,515.4 $22,748.32 $583,220.71 $17,186.01 $4,004.83 $321,289.08 $117,162.40 $19,770.65 $3,882.23 $12,401.88 $2,480.36 $2,237.99 $2,004.73 $8,436.81 $137.02 $11,372.68 $33,912.45 $2,088.30 $420,107.50 $0,088.99 $40,362.39 $1,383.04 Lake Leo Leon Lovy Liberty Madison Manateo Marion* Martin Monroe Nassau Okoechobse Crangs Osceola Palm Beach Pasco Pinelias Polk® Putnam St Johns StLucle Sania Rosa Sarasota Seminole® Sumter Suwannee 1,282 8,309 3™ 388 120 2,902 1,912 730 55¢ 2,024 21,883 2,018 10,004 16,230 2,626 210 a7 202 9,470 79 4,148 3,620 a7 10 198 2,671 1,120 247 682 2,012 289 7,788 983 §,308 3,528 3,370 5,325 660 455 1,831 2,288 1,308 139 8,724 239 874 16,194 416 71 274,04 274.04 274,04 274.04 27404 274.04 274.04 27404 274.04 274.04 27404 274.04 ar4.04 274.04 274.04 274.04 274.04 274.04 274.04 274,04 274.04 274.04 274.04 274.04 274,04 274.04 27404 | 274.04 274.04 274.04 274.04 $351,318,78 $2,278,900.38 $1,022,443.24 $97,284.20 $36,351.16 $70,184.24 $705,284.08 $0.00 $350,540.43 $200,040.20 $153,188.36 §773,880.08 $104,883.28 $8,010,740.52 $883,012.72 $2,768,150.78 $1,600,393.50 $4,173,620.20 $0.00 $203,083.32 $275,136.16 $1,178,007.98 $368,002.24 $719,385.00 $0.00 $67,643.40 $114,274.88 $64,833.98 $82,760.08 $2,896,158.80 $49,053.16 $118,388.28 $51,519.82 $471,822.0 $33,180,392.86 $20,276.61 $169,749.86 $85,203.60 $8,107.02 $2,045.03 $5,848.19 $86,272.01 $0.00 $20,961.71 $18,670.77 $12,785.70 $84,480.76 $8,723.81 $801,681.71 $46,084.30 $230,513.31 $133,988.13 $347,802.43 $0.00 $23,800.28 $22,928.01 $98,174,83 $33,260.19 $69,046.28 $0.00 $4,708.70 $9,622.59 $4,644.60 $6,006.67 $216,203.23 $4,087.76 $9,088.44 $4,203.20 $39,301.60 Updatled: June 27, 2013 OKALOOSA COUNTY DJJ PAYMENT HISTORY YEAR AMT BILLED AMTACTUALLY AMT PAID OVERPAYMENT OWED 09-10 $1,884,390 $347,610.04 $823,203 $475,592.96 10-11 $1,446,653 $200,004.11 $1,033,763 $833,758.89 11-12 $750,966 $151,904.35 $1,257,576 $1,105,671.65 12-13 $845,071 $162,230.08 $845,071 $682,840.92 13-14 $190,133.75 Not Determined* $190,133.75 Not Determined® 14-15 $679,313 Not Determined* $214,237 ($465,076)** 15-16 $733,888.96 *DJJ has never issued a Final Reconciliation to show the actual amounts owed by the respective counties for FY 13-14 (it was due November 2014). The Final Reconciliation for FY 14-15 will not be due until November, 2015. **Reduction frot m amounts owed to the County by DJJ. OKALOOSA COUNTY SUMMARY OF OVERPAYMENTS 10 DJJ Fisecal Year 09-10 $ 475,592.96 10-11 $ 833,758.89 11-12 $1,105,671.65 12-13 $ 682.840.92 TOTAL §$3,097,864.42 Total Owed to Okaloosa County by DJJ $ 3,097,864.42 Amount Withheld in FY 14-15 $ 465,076.00 Total Qutstanding $2,632,788.42