Okaloosa County BOCC — July 23, 2013 (meeting #1143) — reading text

$5,048,000 $5,289,266 $5,400,000 Avg. Policy Premium (All Zones) $508 $549 $560 Savings Per Policy in SFHA $169 $183 $183 Maintain and improve CRS rating Yes, Class 5 Yes, Class 5 Yes, Class 5 Packet Pg. 42  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 23, 2013 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Code Enforcement The attached document provides the program based budget for the Code Enforcement Department. Packet Pg. 43  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PUBLIC SAFETY DEPARTMENT/PROGRAM: GROWTH MANAGEMENT/CODE ENFORCEMENT DIVISION PROGRAM DESCRIPTION: The Code Enforcement Division protects the health, safety, and quality of life of Okaloosa County’s residents and visitors by ensuring compliance with the Land Development Code and other ordinances adopted by the Board of County Commissioners, enforcing licensing and other legal requirements associated with the contracting and building trades, and processing building code violations in conjunction with the Building Official through appropriate boards and authorities. The Code Enforcement Division provides administrative and professional service to the Code Enforcement Board as well as the Construction, Mechanical, Plumbing, and Electrical competency boards. Through Interlocal Agreements between the Board of County Commissioners and their respective city councils, the Code Enforcement Division also administers competency board cases (in conjunction with the County Building Official) for the City of Mary Esther and the City of Destin. REVENUE: The Code Enforcement Division is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 110,562 101,687 100,222 103,476 Operating Expenses 15,063 15,757 23,394 24,445 Capital Outlay 0 0 0 0 Reserves 0 0 26,604 26,808 Total 125,625 117,444 150,220 154,729 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 3 3 3 3 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 3 3 3 3 Packet Pg. 44 MAJOR ACCOMPLISHMENTS LAST YEAR:  Initiated and administered 5 community clean ups  Initiated 4 proactive area sweeps  Implemented Citizen’s Code Enforcement Auxiliary PROGRAM GOAL: To protect the health, safety, and quality of life of Okaloosa County’s residents and visitors by providing effective, timely, and professional enforcement of County Codes and state laws. KEY OBJECTIVES: 1. Investigate complaints of code and ordinance violations within 24 hours or next working day on weekends or holidays. 2. Work with contractors and property owners to achieve compliance with codes and ordinances. 3. Effectively coordinate investigations with other County departments, the Sheriff’s office, as well as state and federal agencies as applicable. 4. Investigate reports of unlicensed contracting, in conjunction with the Florida Department of Business and Professional Regulation, if necessary. 5. Organize community clean ups. 6. Institute the use of citizen volunteers as an auxiliary for administrative functions. 7. Increase public awareness of code requirements through public service announcements, informational flyers, and other avenues as appropriate. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 FTEs 3 3 3 Input Supervisor/Manager 1 1 1 Officers 2 2 2 Number of complaints of alleged code violations investigated 2654 2500 2450 Number of contractor licensing investigations (includes 375 320 300 unlicensed contracting as well as contractor misconduct) Output Number of cases prosecuted to Code Enforcement Board or Court 8 5 5 Number of cases presented to contractor licensing boards 10 6 5 Number of community clean ups 5 4 4 Number of lien/code violation public record requests 475 470 500 Citations Issued 17 12 10 Efficiency Number of cases per Code Enforcement Official 855 833 8174 Number of cases resolved without necessitating Board action 2636 2489 2440 Effectivene Restitution to victims $8,000 $3,750 No Estimate Total fines and fees recovered $3,107 $1,175 No Estimate Packet Pg. 45  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 23, 2013 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Coordinated Transportation The attached document provides the program based budget for Coordinated Transportation. Packet Pg. 46  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: GROWTH MANAGEMENT/PLANNING DIVISION/TRANSIT AND GRANTS PROGRAM DESCRIPTION: The Transit and Grants Section of the Planning Division serves as the Community Transportation Coordinator as required by Section 427.011 of the Florida Statues and manages in excess of $9 million in state and Federal grants funds through which both paratransit and fixed route services are provided. The Transit and Grants Section is also responsible for oversight of the $3.2 million Neighborhood Stabilization Program (NSP) which provides housing to low to moderate income households. In addition to transit and NSP programs, this division oversees various grants as they become available. REVENUE: The Planning Division/Transit and Grants is funded with General Funds with salary supported by State and Federal grants. The Section also receives revenue from grant reimbursement through the NSP and Community Development Block Grant programs. Revenue for transit operations is obtained through fare collections and advertising bus wraps. Funding for transit operations is subsidized by the Federal Transit Administration, Florida Department of Transportation, Florida Commission for the Transportation Trust Fund, Medicaid and matching local dollars. Miscellaneous non-transit grants (DCA, FEMA, DIG) are utilized for administration fees if feasible. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 0 0 0 0 Operating Expenses 304,168 205,059 290,775 525,000 Capital Outlay 0 0 0 0 Grants & Aids 25,000 25,000 25,000 25,000 Total 329,168 230,059 315,775 550,000 2 full-time positions associated with this function are paid out of Planning Division 0108. HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 2 2 2 2 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 2 2 2 2 Packet Pg. 47 MAJOR ACCOMPLISHMENTS LAST YEAR:  The Transit and Grants Section of the Planning Division managed in excess of $8 million in transit related grants  Successfully garnered $715,000 in additional Neighborhood Stabilization Program Funds.  Provided over 175,240 fixed route trips and over 141,000 in paratransit/door-to-door trips.  Assisted the Public Works and Water & Sewer departments with CDBG grant administration  Facilitated award of Department of Justice Office of Violence