Okaloosa County BOCC — July 23, 2013 (meeting #1143) — reading text

Safety Building (NWFSC) – 26,000 s.f. • Buddy Brackin Building (Crestview) – 30,000 s.f. • New South Judicial Facility (Ft. Walton Beach) – 84,000 s.f. • Old FWB Hospital (Ft. Walton Beach) – 38,000 s.f. • (added to 13,000 s.f. already maintained) • New Agricultural Extension Building (Crestview) – 9,000 s.f. THAT’S AN ADDITIONAL 195,000 S.F. Packet Pg. 158  ACTUAL MAINTENANCE EXPENSES vs. INCREASES IN SPACE TO MAINTAIN $1,200,000 $1,000,000 BUILDING $800,000 MAINTENANCE EXPENSE $600,000 Sq. Ft. MAINTAINED $400,000 $200,000 $0 FY07 FY 08 FY 09 FY10 FY11 FY12 The Graph Adds The Changes In the Quantity Of Space To Be Maintained And Compares That To The Actual Funds Expended For Maintenance (the blue bars from the previous chart) Packet Pg. 159  STAFFING vs. WORKLOAD 140.0 120.0 Sq. Ft. 100.0 Maintained 80.0 (0000s) 60.0 Maintenance 40.0 Unit Staffing 20.0 0.0 FY 07 FY 08 FY 09 FY10 FY11 FY12 FY13 Total Building Space Maintained Increased 21% Average Quantity of Space Maintained Per Maintenance Unit Staff Member Increased 45% In FY 07 There Were 30 Staff Members In The Building Maintenance Unit, Today There Are Just 25 At The Same Time This Was Occurring, Funding For Operations And Maintenance Declined By More Than 22% Packet Pg. 160  ESTIMATED STATUS BUILDINGS ROOF TYPE AGE OF ROOF ROOF AREA OF ROOF Crestview Courthouse 14,000 BUR Over 20 yrs. Recent leaks Old Crestview Hospital & Manor 32,000 EDPM Black Rubber Aprox. 20 yrs. Active Leaks Purchasing Bldg. 3,000 EDPM Black Rubber Aprox. 20 yrs. Active Leaks N State Attorney 3,000 EDPM Black Rubber Aporx. 10 yrs. Active Leaks Jail 106,000 Shingles Area Aporx. 10 yrs. Active Leaks Jail ( Flat area ) 8,000 EDPM Black Rubber Aprox. 20 yrs. Active Leaks Brackin Bldg. 12,300 BUR Aporx. 10 yrs. Recent leaks N Health Dept 10,000 PVC Aprox. 20 yrs. Recent leaks N Health Dept 13,600 Metal Aprox. 20 yrs. Recent leaks N. Growth Mang. Brookemead 3,400 Metal 15yrs+ Recent leaks N Public Works Front Office Bldg 8,044 Shingles Area 10 yrs.+ Recent leaks N Public Works Metal Office Bldg 3,120 Metal 14 yrs.+ Recent leaks N Public Works Supply Bldg 7,200 Metal 15yrs+ Recent leaks FM storage Units #1 3,750 Metal 15yrs+ Active Leaks Brackin St. Sheriff office 5,620 EDPM Black Rubber 15yrs+ Active Leaks FWB Health Dept. 10,000 PVC Aprox. 20 yrs. Recent Leaks FWB Health Dept. 14,300 EDPM Black Rubber 15 yrs.+ Active Leaks Old FWB Hospital 47,000 EDPM Black Rubber Aprox. 20 yrs. Active Leaks OCT Bldg. 9,100 Metal 10 yrs.+ Recent Leaks S Mosquito Control 2,700 Metal Aprox 17 yrs. Recent Leaks S Public Defenders Bldg. 5,200 Roll Roofing (Coated) 15yrs or more Active Leaks S. State Atty. 14,000 Metal 8 Yrs+ Recent Leaks 1. The table below lists the roofs where recent leaking was reported. 2. Several of the roofs have multiple active leaks such as: * the County Jail with 5-6 active leaks. * old Crestview Hospital with 1-3 active leaks. Note: HR, Risk, and the IS north end server core is in the old Crestview Hospital. 3. The Buildings highlighted in yellow are already 20 years old or older. 4. The buildings highlighted in green are 15+ years old or older. Packet Pg. 161  THIS IS A VERY SERIOUS SITUATION BECAUSE: •The Old Crestview Hospital Is Home to • The Human Resources Department – they maintain irreplaceable current and past county employee records. • The Risk Management Department – they maintain irreplaceable legal and insurance documents. • The Information Systems Department’s North County Server Core – If the servers are damaged by water intrusion, all electronic communications with the county will be compromised. •Email will be interrupted. Staff won’t be able to send or receive emails with other staff or the public. •VOIP Phone service may be off line. •Electronic records will be unavailable. •There are no back-up systems currently in place. •There’s no fall-back process in place to use other phone service, paper P.O. processing, getting bids on the street, no credit card bills can be processed. •IT WILL TAKE WEEKS OR MONTHS TO FIX … • The Damages To County Facilities Go Beyond the Leak Itself Packet Pg. 162 FM - FY ’14 CAPITAL IMPROVEMENT PROGRAM AND CAPITAL OUTLAY REQUESTS 6 YEARS WITH NO MOWER OR VEHICLE REPLACEMENTS Packet Pg. 163  CAPITAL OUTLAY PROJECTS 301 CAPITAL OUTLAY FUNDS 3110 CAPITAL OUTLAY PROJECTS Amount Requested 562121 FWB HOSPITAL – 2nd FLOOR $500,000 562173 BRACKIN BUILDING – PA $65,000 3120 CAPITAL OUTLAY PROJECT – PUBSAFETY 562244 JAIL-REPLACE ROOF $225,000 562245 JAIL-REPLACE CHILLER $225,000 562247 SHERIFF-BRACKIN ST ROOF $110,000 562248 JAIL-CELL DOOR RETROFIT $27,000 Out of the list of projects needed or requested, these were the projects that were presented in the Budget Policy Workshop a few months ago. This is not the complete list of projects that were requested in this budget cycle. Packet Pg. 164  Capital Im provem ent Program Fiscal Years 2014-2018 FACILITIES MAINTENANCE FY Fund Amount Project Name Cat Narrative FY14 301 $100,000 old Ag Extens ion Office B Remodel FY14 301 $95,000 Brackin Building - remodeling B Ag. Building -Companion Project FY14 301 $65,000 Brackin Building - remodeling B Finis h Space for Property Apprais er (A-3) FY14 301 $110,000 N. PW - Supply Building Rem B Includes Fire Supres s ion Sys tem FY14 301 $40,000 N. PW - New Generator B Ins tall Larger Generator and move exis ting FY14 301 $6,000 PW - Ready Avenue B Cons truct Awning over Entrance Doors FY14 301 $225,000 Jail - Chiller B Replace 185 ton Chiller (Jail) FY14 301 $18,000 Jail - Hot W ater Heaters B Replace s ix (6) Rinnai Tankles s HW Heaters FY14 301 $16,000 Jail - Sally Port Doors B Replace Four (2) Sally Port Roll-Up Doors FY14 301 $10,500 Jail - Pod Repairs B Repair Pod & Pod Ventillation Sys tem FY14 301 $120,000 Jail - Roof Repairs B Replace leaking Roof Areas FY14 301 $100,000 Jail - Gutters B To Control Roof Run Off FY14 301 $7,000 Cres tview Courthous e - Roof B Continue recoating project on roof FY14 301 $1,100,000 Sheriff's Admin Compound - Addition B Cons truct and finis h 15,000 s .f. building FY14 301 $65,000 OCCAE - Chiller Emergency Power B Trans fer Switch and s witchgear FY14 301 $100,000 OCCAE - Mas s Notification Sys tem B Add PA s ys tem in new courthous e FY14 301 $45,000 OCCAE - Court Security B Add 15 days of video s torage FY14 301 $6,500 OCCAE - Security Camera Storage E Increas e s torage capability for s ecurity cameras FY14 301 $20,000 OCCAE - locks & card readers B Add, replace, or repair various locks and card FY14 301 $11,400,000 Shalimar Annex B Complete Renovation per approved plans FY14 301 $812,500 Fleet Maint - New Building B 50' X 250' FY14 301 $445,000 old Cres tview Hos pital - roof B Replace Roof FY14 301 $110,000 Sheriff - Brackin St Station Roof B Replace Roof FY14 301 $26,000 Public Safety - Generalor for EMS B Replace generator to EMS Es s ex Road FY14 301 $48,000 IS - UPSs for North end E Move a UPS to s erver room & add UPS to fiber FY14 301 $500,000 old FW B Hos pital - Renovation B To create us uable s pace for county needs FY14 301 $10,000 Cres tview Courthous e - dures s s ys tem E Replace old dures s s ys tem FY14 301 $25,000 Cres tview Courthous e - courtroom chairs E Replace chairs Courtrooms A&B and jury rooms FY14 301 $120,000 Cres tview Courthous e - new windows E Replace exis ting windows FY14 301 $100,000 Sus tainable Okaloos a Committee I Sus tainable Upgrades FY14 301 $11,000 UVC Lamp Replacements B UVC light bulbs $15,856,500 TOTAL Re que sts IN THE CAPITAL OUTLAY REQUEST NOT IN THE CAPITAL REQUEST - NEEDS TO B OTHER PROJECTS WITH MERIT This is the complete list of projects that were requested in this budget cycle. EVEN THIS LIST ISN’T EXHAUSTING. THE RECENT WEATHER HAS POINTED OUT ADDITIONAL WEAKNESSES IN OUR ROOF SYSTEMS.