Fort Walton Beach Council minutes — 05-14-13--regular — reading text

to coordinate with Public Risk Insurance Agency to issue an RFP for the City' s Medical, Dental, Vision and Life Insurance Products. Mr. Rynearson seconded motion and it carried by a vote of 5 to 1 RESULT: APPROVED 15. TO 11 MOVER: joyce gossom, .Council Seat 2 SECONDER: Dick Rynearson, Council Seat 7 AYES: Jamieson, Griggs, gossom, Goodwin, Rynearson NAYS: John Mead LABSENT: Bull Rigdon Revision of Ground Lease for Krewe of Bowlegs Warehouse on Robinwood Drive SW The City Manager advised that the Krewe of Bowlegs approached the City requesting expanding their lease area at 20 Robinwood Drive SW in order to construct additional warehouse and meeting space. Their current lease begin on October 1, 2005 for ten years with three five -year renewal options. The City Manager advised an amended lease agreement has been drafted to include both leased areas and corrections were made from the original lease agreement. In addition, any improvements to the property are the responsibility of the Krewe, as well as maintenance and /or repairs on the property. Mr. Mead advised he was a member of the Krewe but would not gain financially from this lease renewal, and was advised he had no conflict and could vote on the issue. Ms. Jamieson moved for Council to authorize the Mayor to execute an amended lease agreement with the Krewe of Bowlegs for approximately 0.286 acres at 20 Robinwood Drive SW for the purposes of allowing the Krewe to expand their warehouse space. Mr. Mead seconded motion and it carried unanimously. Ciry Council ofFor( Walton Beach Page 5 Netted 5/! 6120/ 3 Regular Meeting Minutes May 14, 2013 RESULT: APPROVED [ UNANIMOUS] MOVER: Amy Jamieson, Council Seat 5 SECONDER: John Mead, Council Seat 3 AYES: Jamieson, Griggs, gossom, Mead, Goodwin, Rynearson ABSENT: Bull Rigdon Approval of CRA Facade Grant Funding for 112 Miracle Strip Parkway SE The City Manager advised that the City received a grant application through the CRA Matching Facade Grant program for facade improvements related to an existing commercial business located within the CRA at 112 Miracle Strip Parkway SW. Because the funding exceeds 20, 000 Council approval is required. The City Manager continued the total cost estimate for the project is $ 53, 781. 40 to include painting, new storefront windows and doors, and a new awning. The applicant is eligible for up to 50% of the total eligible costs, or $26, 890.70. Dr. gossom moved for Council approval of the CRA Matching Facade Grant request for 112 Miracle Strip Parkway SE in a not -to- exceed amount of $26,890. 70. Mr. Rynearson seconded motion and it carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Joyce gossom, Council Seat 2 SECONDER: Dick Rynearson, Council Seat 7 AYES: Jamieson, Griggs, gossom, Mead, Goodwin, Rynearson ABSENT: Bull Rigdon Approval of CRA Grant Funding for 20 Eglin Parkway SE The City Manager advised that the City received two grant applications through the CRA Matching Facade Grant program for exterior a new commercial business located within the CRA at 20 Eglin Parkway SE. Because the funding exceeds $ 20, 000 Council approval is required. The City Manager continued the total cost estimate for the project is $ 99, 934. 31 to include painting, new stucco, a new awning, new storefront doors, and a new pole sign. The applicant is eligible for up to 50% of the total eligible costs, or $49, 967. 16. Mr. Mead moved for Council approval of the CRA Matching Facade Grant request for 20 Eglin Parkway SE in a not -to- exceed amount of $ 49,967. 16. Ms. Jamieson seconded RESULT: APPROVED [ UNANIMOUS] MOVER: John Mead, Council Seat 3 SECONDER: Amy Jamieson, Council Seat 5 AYES: Jamieson, Griggs, gossom, Mead, Goodwin, Rynearson ABSENT: Bull Rigdon Discussion to Cancel May 28, 2013 City Council Regular Meeting The City Manager requested that the scheduled Council meeting of May 28, 2013, be cancelled since both he and the Finance Director will be out of town at a conference, and it is the day after Memorial Day. He stated there are no items that can't wait until the June 11, 2013 meeting. City Council offor! Walmn Beach Page 6 PrMW 5/ 162013  219 Regular Meeting Minutes May 14 2013 The Mayor questioned whether there is an issue in canceling meetings since the Charter states meetings shall be held on the second and fourth Tuesday of the month. The City Attorney responded there is no requirement to conduct a meeting if there is no business to discuss, and noted if an issue arises a meeting can always be called. Mr. Rynearson moved to cancel the Council meeting scheduled for May 28, 2013. Ms. motion ana It RESULT: APPROVED [ UNANIMOUS] MOVER: Dick Rynearson, Council Seat 7 SECONDER: Amy Jamieson, Council Seat 5 AYES: Jamieson, Griggs, gossom, Mead, Goodwin, Rynearson ABSENT: Bull Rigdon Discussion of City Council Summer Meeting Schedule The City Manager explained the past several years Council has set a vacation schedule for the summer months which typically includes canceling Council meetings during the month of July to allow for budget preparations. Ms. Jamieson moved to cancel the City Council meetings of July 9, 2013 and July 23, 2013. vir. RESULT: APPROVED [ UNANIMOUS]'. MOVER: Amy Jamieson, Council Seat 5 SECONDER: Dick Rynearson, Council Seat 7 AYES: Jamieson, Griggs, gossom, Mead, Goodwin, Rynearson ABSENT: Bull Rigdon CITY MANAGER REPORTS Request for Special Meeting on June 18, 2013 The City Manager requested a special meeting on Tuesday, June 18, 2013 at 5: 30 pm to discuss the budget and to follow up on action items from the Strategic Plan. Consensus of Council was to schedule the meeting for the requested date and time. Landmark Update The City Manager advised the Development Agreement for the Landmark has been executed and recorded and the City is waiting for a commitment letter from the lender, as well as a pre - application conference to be set by the developers. CITY ATTORNEY REPORTS None. MAYOR/ COUNCIL COMMENTS Dr. gossom stated she enjoyed the Northwest Florida League of Cities that was held on May 10 and advised it was a well attended event. Mr. Rynearson discussed the ongoing projects between the City and Choctaw Bay Alliance and that 5th graders from Kenwood Elementary had a lesson on plant life at Liza Jackson Park. Ciry Cuncil afF n Wa6oa Beach Page 7 Printed 5/ 1612013 220 Regular Meeting Minutes May 14, 2013 The Mayor stated there will be a meeting at 10 am on Saturday, May 17 on the State of the County with Rep Nathan Boyles and others in attendance; and he attended the Women' s Wall of Honor Program of which Dr. gossom is a member. The Mayor congratulated three police officers who handled DUI arrests and announced the Police Memorial Service at 6: 50 am Wednesday, May 15. He also attended the Senior Center barbeque; mentioned the 174th Airborne Assault Squadron Reunion; the success of the anti - texting program at Fort Walton Beach High School; he attended the groundbreaking ceremony at Beulah Baptist Church and the Earth Day event. The Mayor announced City Staff raised over $ 5, 000 for Relay for Life and announced the City was awarded the Community Achievement Award by the Northwest Florida League of Cities. The Mayor also requested Council keep one another informed of significant happenings on their respective committees at the end of each Council meeting. Reappointment to Headstart Board The City Manager advised that since Council appointments were made in April, a conflict has arisen and Ms. Jamieson is unable to attend meetings of the Headstart Board. Dr. gossom advised she would be glad to serve as representative on the Headstart Board. Mr. Rynearson nominated Dr. gossom to the Headstart Board. The Mayor called for the vote on the nomination of Dr. gossom to serve on the Headstart Board from May 14, 2013 through December 31, 2014 and it carried unanimously. RESULT: ADOPTED [ UNANIMOUS] MOVER: Dick Rynearson, Council Seat 7 AYES: Jamieson, Griggs, gossom, Mead, Goodwin, Rynearson ABSENT: Bull Rigdon ADJOURNMENT: 7: 11 pm Approved: Mayor: Attest; City Clerk f Cary Caunc(( ofPart Walmn Beach Page 8 Printed 5 1162013