Okaloosa County School Board — Workshop Meeting, March 7, 2019 — reading text

Elementary School Parent Pick-Up Relocation Traffic Flow Reconfiguration. Public Content Approval is requested for Program #6, Task Order #3, Florosa Elementary School Parent Pick-Up Relocation Traffic Flow Reconfiguration. Scope of Work: Florosa Elementary School Parent Drop-off/Pickup Reconfiguration: Work consists of the analysis of traffic flow (both bus and car) entering and exiting the campus and how it affects the safety and security of students and parents during drop-off and pick up periods. It is proposed that a new parent drop-off/pickup road on school property adjacent to Hwy 98 will be constructed to extend queuing and provide for entrance and exiting at the existing light. Preliminary design efforts on this proposed solution have already been completed by the District, and we propose to work with the engineers responsible for this design to finalize a plan that will result in less traffic buildup in the right of way on Hwy 98 and permits safe exiting from the campus by eliminating or reducing U-turn requirements. We will coordinate all design efforts to coincide with planned and potential future DOT improvements to the turn lanes on Hwy. 98 so as to minimize rework and provide smooth traffic flow into and out of the campus. As a component of this design, we will analyze the existing main parking lot at the entrance to the school to assess if it requires redesign or reconfiguration. This phase does not include any construction in the parking lot area. Pre-GMP Budget - $25,000 - This is reduced from the customary 9% of Total Program Budget due to the fact that a design has already been paid for by the District. However, there is no guarantee that additional design fees will not be incurred by newly proposed options or design revisions. It is expected that, at a minimum, the existing design will need to be revised and it is highly likely that a new design will be required to meet the requirements of this project. If extensive redesign is required and additional design fees are incurred, the District may be required to provide additional funding. 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order #: 2-126 Revision 2, for CCTV Additions/Repairs at Destin Elementary School, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Mar 7, 2019 - Workshop Meeting Type : Action Preferred Date : Mar 11, 2019 Absolute Date : Mar 11, 2019 Fiscal Impact : Yes Dollar Amount : $5,525.36 Budgeted : Yes Budget Source : School General Operating Budget Recommended Action : Motion to approve CACI Task Order #: 2-126 Revision 2, for CCTV Additions/Repairs at Destin Elementary School, in the amount of $5,525.36. Public Content Destin Elementary CCTV Additions and Repairs. For additional information contact Dustin Keith at 850-689-7151. File Attachments Destin Elementary CCTV Additions-Repairs, CACI Task Order #.. 2-126 Revision 2.pdf (244 KB) 12. Information Technology Seat Management Contract Subject : 12.2 CACI Task Order #: 2-127, Revision 1, for the installation of the OCSD Erate Network Equipment, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Mar 7, 2019 - Workshop Meeting Type : Action Preferred Date : Mar 11, 2019 Absolute Date : Mar 11, 2019 Fiscal Impact : Yes Dollar Amount : $149,002.53 Budgeted : Yes Budget Source : Digital Classroom Allocation Recommended Action : Motion to approve CACI Task Order #: 2-127, Revision 1, for the installation of the OCSD Erate Network Equipment, in the amount of $149.002.53. Public Content Telaforce will configure and install the Network Equipment in various OCSD designated locations. For additional information contact Dustin Keith at 850-689-7151. File Attachments Installation of OCSD Erate Network Equipment, CACI TasK Order # 2-127, Revision 1.pdf (284 KB) 12. Information Technology Seat Management Contract Subject : 12.3 CACI Task Order No. 2-128, to provide a National Institute of Standards and Technology (NIST)- based assessment of the existing Okaloosa County School District's Information System, presented by Steve Horton, Assistant Superintendent of MIS, and recommended by the Superintendent for approval. Meeting : Mar 7, 2019 - Workshop Meeting Type : Action Preferred Date : Mar 11, 2019 Absolute Date : Mar 11, 2019 Fiscal Impact : Yes Dollar Amount : $16,500.00 Budgeted : Yes Budget Source : Information Systems (9022) Discretionary Recommended Action : Motion to approve CACI Task Order No. 2-128, to provide a National Institute of Standards and Technology (NIST)- based assessment of the existing Okaloosa County School District's Information System, in the amount of $16,500.00. Public Content TelaForce will conduct a NIST based assessment of the Okaloosa County School District's (OCSD) information systems. For additional information contact Mr. Steve Horton at 850-689-7184. File Attachments OCSD NIST CACI Task Order #..2-128.pdf (194 KB) OCSD NIST Statement of Work Language.pdf (687 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Mar 7, 2019 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Mar 7, 2019 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 3-11-19 Out-of-State Student Trip Requests.pdf (30 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Mar 7, 2019 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Mar 7, 2019 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Mar 7, 2019 - Workshop Meeting Type : Information 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Mar 7, 2019 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Student Disciplinary Hearings Meeting : Mar 7, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARINGS The School Board of Okaloosa County will conduct Student Disciplinary Hearings on March 7, 2019, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, these hearings may be closed to the press and public at the request of the parents of the affected students. File Attachments 3-7-2019 SDH.pdf (107 KB) 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : Mar 7, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room