Okaloosa County School Board — Workshop Meeting, March 7, 2019 — reading text

agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Facility Use Purchase Over $5,000: Crosspoint United Methodist Church, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,061.00 Budgeted : Yes Budget Source : General Funds, Project 7054 AP Initiative - Set-Aside and Project 1004 AICE Set-Aside Recommended Action : Motion to approve Niceville High School's use of Crosspoint United Methodist Church in the amount of $6,061.00. Public Content Request approval of Niceville High School's use of Crosspoint United Methodist Church in the amount of $6,061.00. The facility will be used for AP and AICE testing during various dates in April and May. Funding will be paid from General Funds, Project 7054 AP Initiative - Set-Aside and Project 1004 AICE Set-Aside. Copies of the quotes are attached. For additional information, please contact Donnie Pridgen, AP/AICE coordinator, Niceville High School at (850) 833-4114. File Attachments CROSSPOINT UMC QUOTE.pdf (104 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Renewal of RFP 10-P-04 Intercom System Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital and General Funds, Various Projects Recommended Action : Motion to approve the renewal of RFP 10-P04 Intercom System Program for  an additional one (1) year period, effective April 12, 2019 through April 11, 2020. Public Content Request approval to renew RFP 10-P04 Intercom System Program for an additional one (1) year period, effective April 12, 2019 through April 11, 2020. The contract wil be used on an as needed basis at a fixed rate of $93.75/hour. Funding will be paid from various sources and projects. Attached are copies of the renewal confirmation letter, original contract and contract modification. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments RENEWAL OF RFP 10-PO4.pdf (345 KB) ORIGINAL CONTRACT FOR RFP-10-P04.pdf (298 KB) CONTRACT MOD.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,400.00 Budgeted : Yes Budget Source : Federal Funds, Project 9401 Recommended Action : Motion to approve the purchase of computer hardware from Apple Inc. in the amount of $29,400.00. Public Content Request approval for Title 1 Department to purchase computer hardware from Apple, Inc. in the amount of $29,400.00. The purchase is made through the State of Florida WSCA Agreement #43211500-WASCA-15-ACS. Funds will be paid from Federal Funds Project 9401 Title 1 - Part A. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title 1 at (850) 833-3008. File Attachments APPLE QUOTE.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: All American Tracks Corporation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $105,566.50 Budgeted : Yes Budget Source : Capital Funds, Project 5382 FWBHS - Track Resur - Self Help Recommended Action : Motion to approve the purchase from All American Tracks Corporation in the amount of $105,566.50 to resurface the running track. Public Content Request approval for Fort Walton Beach High School to contract with All American Tracks Corporation to resurface the running track in the amount of $105,566.50. The purchase is made from Tag-On Bid 15C-40K through Palm Beach County, FL. Funding will be paid from Capital Funds, Project 5382 FWBHS - Track Resur - Self Help. A copy of the quote is attached. For additional information, please contact John Spolski, Principal, Fort Walton Beach High School at (850) 833-3300. File Attachments ALL AMERICAN TRACK CORP QUOTE.pdf (144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Williams Scotsman, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $199,994.08 Budgeted : Yes Budget Source : Capital Funds, Project 8343 Replace District Owned Portable Recommended Action : Motion to approve the purchase of four (4) used portable classrooms in the amount of $199,994.08. Public Content Request approval to purchase four (4) used portable classrooms from Williams Scotsman in the amount of $199,994.08. Two (2) for Davidson Middle School in the amount of $100,008.42, one (1) for Destin Elementary School in the amount of $49,981.45, and one (1) for Ruckel Middle School in the amount of $50,004.21. The purchases are being made through National IPA Contract #R160101. Funding will be paid from Capital Funds, Project 8343 Replace District Owned Portable. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Service, at (850) 689- 7159. File Attachments Ruckel Middle.pdf (353 KB) Davidson.pdf (399 KB) Destin.pdf (352 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Mar 7, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2019 Absolute Date : Mar 11, 2019 Recommended Action :