Okaloosa County School Board — Workshop Meeting, March 7, 2019 — reading text

and recommended by the Superintendent for approval. Meeting : Mar 7, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2019 Absolute Date : Feb 11, 2019 Fiscal Impact : Yes Dollar Amount : $5,091.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for corridor lockers in the amount of $5,091.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for corridor lockers in the amount of $5,091.00. File Attachments Shoal River Quote - MST Lockers 2019.pdf (1,229 KB) Piggyback with Hillsborough ITQ #2540 - 2019.pdf (392 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for an HP  DesignJet T730 format printer in the amount of $2,776.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Mar 7, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2019 Absolute Date : Mar 11, 2019 Fiscal Impact : Yes Dollar Amount : $2,776.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for an HP DesignJet T730 format printer in the amount of $2,776.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Laurel Hill School for an HP DesignJet T730 format printer in the amount of $2,776.00. File Attachments Laurel Hill - HP Designjet T730 printer - Quotation #0220938601 -.PDF (55 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 7, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 3.11.19.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $69,746.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-03-11.pdf (435 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Self-Help Project, Track Facility Upgrade (Phase II) for Fort Walton Beach High School, presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Mar 7, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2019 Absolute Date : Mar 11, 2019 Recommended Action : Motion to approve beginning Phase II construction of the two phase Self Help Project for Fort Walton Beach High School to Upgrade the Track Facility. Public Content On November 13, 2017, the School Board gave conceptual approval for a two phase Self Help Project at Fort Walton Beach High School to Up-grade the Track Facility. Phase I has been completed and Fort Walton Beach high School is seeking approval to begin Phase II for the completion the self-help project to Upgrade the Track Facility. Funding has been received by Fort Walton Beach High School for Phase II. See the attached letter from Fort Walton Beach High School which shows funding availability to complete this project and a quote from All American Tracks Corp. for the cost of completion. Please contact Bill Smith for additional information, 689-7298. File Attachments FWBHS Track Completion Letter Phase II.pdf (499 KB) FWBHS Track Completion Phase II - Quote from All American Tracks Corp..pdf (144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 National Purchasing Cooperative Interlocal Participation Agreement: BuyBoard, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 7, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve entering into an agreement with The National Purchasing Cooperative for access to BuyBoard. Public Content Request approval to enter into an agreement with The National Purchasing Cooperative for access to BuyBoard. There are no costs associated with membership. Access will allow us to purchase from multiple national contracts that have been competitively bid. Any purchase over $25,000 from any cooperative contract will be presented to the School Board for approval per School Board Policy 2- 17(A)(7)(a). For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments BUYBOARD INTERLOCAL PARTICIPATION AGREEMENT.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent