Okaloosa County BOCC — January 19, 2016 — Nov 17, 2015 regular meeting minutes — reading text

November 17, 2015 Regular Meeting The regular Tuesday meeting of the Okaloosa County Bocard of County Commissicners was called to order at 8:30 a.m. at the County Administration Building in Shalimar. Members present were Nathan D. Boyles, Chairman; Charles K. Windes, Jr., Vice Chairman; Wayne Harris; Carolyn Ketchel; and Trey Goodwin. Also present were J. D. Peacock II, Clerk of Circuit Court; Gary J. Stanford, Finance Officer, Clerk’s Office; John Hofstad, County Administrator; and Greg Stewart, County Attorney. Mr. Boyles announced the Board met in Executive Session at 8 o’clock this morning and Mr. Stewart will provide an update later in the meeting. EMPLOYEE SERVICE AWARDS Mr. Hcfstad presented service awards to the following employees: Dana Long-----—-==—-=—==—--- Ten Years Harold Godwin---------—-—- Twenty-five Years Rosemarie Yohannan------ Retirement 9-1-1 COMMUNICATIONS ACCREDITATION Mr. Paul Lawson, Interim Public Safety Director, asked a group of 9-1-1 Emergency Dispatch employees to join him at the front of the room. Mr. Lawson announced the Okalocsa County Department of Public Safety 9-1-1 Communications Division has been approved as an Emergency Medical Dispatch Center of Excellence. This award is the highest distinction in 9-1-1 emergency communications and is awarded by the Board of Accreditation of the 1International Academies of Emergency Dispatch. He stated Okalcosa County is the 204" center in the world to receive this distinguished honor. PUBLIC INFORMATION OFFICER’S UPDATE Mrs. Kathy Newby, Public Information Officer, introduced the Centennial guest speaker—Mrs. Cathy Marler Blue. Mrs. Blue is on the Board of Directors for the Destin Fishing Museum. Mrs. Blue stated Okaloosa County has several museums and encouraged everyone to visit them, saying they love to tell stories about the county to visitors and locals alike. She said the history of Destin begins in the 1830s. She said Leonard November 17, 2015 -1- Minute Book 74, Page 21 Okaloosa County Board of County Commissioners Destin and his fishing family from Connecticut salvaged wrecks when they were not fishing. Much of the salvage work was done in the Florida Keys. Mrs. Blue told the story of how Leonard Destin, his father and brother were hit by a storm, probably a hurricane, off what is now Cape Canaveral. Two of their three schooners sunk and Leonard’s father and brother drowned. Leonard eventually made his way to our area and, seeing its potential, set up a fish camp. She said there were hamlets around the bay but nothing in "“Destin.” Mrs. Blue stated other families began to come into the area and reported there were 16 last name families there in the first one hundred years. Mrs. Blue stated the first road in the area was built in 1936, electricity came in 1938 and telephones in 1952. The City of Destin was incorporated in 1984. She said the Marlers came into the area after the Civil War, originally settling in “Boggie.” Mrs. Blue stated her grandfather began fishing with Leonard Destin. She said Uncle Billy had a house which fronted the water with a long dock and became the location for supplies to be unloaded for the area. He felt it was important to have mail service and filled out the paperwork to establish a post office which required the community to be named. Mrs. Blue stated he named it “Destin” in honor of Leonard Destin who was the first to settle here. She pointed out the Marlers were the postmasters from 1896 until 1972. COUNTY ADMINISTRATOR’S UPDATE Mr. Hofstad announced that he will be ocut of town attending the Florida Association of Counties (FAC) Conference for the remainder of the week. He encouraged anyone needing assistance in his absence to call on Deputy County Administrator Kay Godwin. COUNTY ATTORNEY'S UPDATE Mr. Stewart presented a proposed settlement of two separate litigation matters involving Birkshire Johnstone v Okaloosa County (Case Nos. 2015-CA-000099 and 2015-CA-000115). One case concerns the paved parking area at Bob Sikes Airport and the other the bid for construction of the ARFF Station. The mediation settlement for both issues is payment of $150,000 with the understanding Birkshire Johnstone will not submit a bid for the rebid of the ARFF project. Mr. Stewart stated staff recommends approval of the document and authorization for the Chairman to execute. Mr. Harris made motion, seconded by Mr. November 17, 2015 -2 Minute Book 74, Page 22 Okaloosa County Board of County Commissioners Goodwin, to approve the Mutual General Release of Claims for the sole consideration of $150,000 and to authorize the Chairman to execute the necessary documents. 5 yeas. COMMISSIONER’S MINUTE Mr. Harris congratulated the employees who received awards earlier and stated the county employees do a wonderful job. He said this is his seventh year on the Board and he believes it is the best Commission in a long time. Mr. Harris thanked Mr. Boyles for his leadership as Chairman. Mr. Goodwin stated he has nothing. Mrs. Ketchel spoke about the needs at the USO and said maybe the county could do something to help them. Mrs. Ketchel stated she has talked with the Clerk of Court, Property Appraiser, Tax Collector, and Sheriff and all have agreed to designate the USO as charity of choice this Christmas. Mr. Windes stated he attended a town hall meeting regarding sewer service for the Lake Pippin area. He noted that it was a contentious meeting but the residents learned much from Water & Sewer Deputy Director Mark Wise. Mr. Windes thanked Mr. Wise for the manner in which he represented the county under such tough conditions. Mr. Boyles pointed out that a town hall meeting was also held in Holt recently to discuss economic development in the community. He reported the meeting was well attended and very productive. Mr. Boyles thanked staff members for their assistance. CLERK OF COURTS’ UPDATE Mr. Peacock reported that staff is in the middle of the FY 2014 closecut and the external auditors are conducting audits. He also shared that his office 1s working on a process to track/follow up on audit suggestions. Mr. Peacock said this work plan will track the fixes which have been put into place and he hopes to be able to demonstrate it next month. PUBLIC COMMENT Mr. William Naftel stated he would 1like to speak about the vacation of Marler Rcad. Mr. Boyles stated the Board will November 17, 2015 -3~ Minute Book 74, Page 23 Okaloosa County Board of County Commissioners receive public comment on this proposed right-of-way vacation during the public hearing. Mr. Alan Frieberg stated he owns a condominium unit adjacent to the property advertised to be vacated and he would 1like to address his concerns. Mr. Boyles once again stated time will be given for discussion on this topic during the public hearing. Mr. Chris Cadenhead, Pier Associates, addressed the blow out panels on Okaloosa Island Pier. He stated that Jim Garrett with the county (Parks Supervisor) has met with him. Mr. Cadenhead distributed copies of an “invoice/order” from Hodges Bros Lumber for treated pine to be used to replace the damaged panels. He explained that he had put down 50 panels himself but about 500 more are needed and estimated the work will take 320 man hours. Mr. Cadenhead requested he be given until December 31 to complete this work. He apologized for being cited for the conditions at the Pier and guaranteed the Board this will not happen again. Mr. Boyles stated the Board will discuss the Pier issue later in the meeting. CONSENT AGENDA APPROVAL Mr. Boyles stated Item #13 (Recommendation to award bid for design and materials for Okaloosa Lane Bridge) has been pulled by staff and will be presented at a future meeting. Mr. Goodwin requested Item #7 regarding payment to Training Speaker James Robbins be removed from consent and discussed. Mrs. Ketchel made motion, seconded by Mr. Harris, to approve the Consent Agenda less Items #7 and #13. 1. County Administration: Link to written checks and payments made: http://www.okaloosaclerk.com/index.php/transparency- portal/bcc-warrants 2. FPinance: Budget Resolutions (a) Resolution amending FY 2016 Budget, E 9-1-1 Operations Special Revenue Fund (cash carryforward) RESOLUTION NO. 15-222 (BA #6) (b) Resolution amending FY 2016 Budget, Radio Communications Special Revenue Fund (cash carryforward) RESOLUTION NO. 15-223 (BA #7) November 17, 2015 -4- Minute Book 74, Page 24 Okaloosa County Board of County Commissioners e —— - '“""b-rr-— (c) Resolution amending FY 2016 Budget, Law Enforcement Trust Special Revenue Fund (confiscated property proceeds) RESOLUTION NO. 15-224 (BA #8) (d) Resolution amending FY 2016 Budget, Law Enforcement Trust Special Revenue Fund (cash carryforward) RESOLUTION NO. 15-225 (BA #9) (e) Resolution amending FY 2016 Budget, Policy Academy Special Revenue Fund (cash carryforward) RESOLUTION NO. 15-226 (BA #10) (f) Resolution amending FY 2016 Budget, Unincorporated County Parks Special Revenue Fund (cash carryforward) RESOLUTION NO., 15-227 (BA #11) (g) Resolution amending FY 2016 Budget, Prisoner Benefit Special Revenue Fund (cash carryforward) RESOLUTION NO. 15-228 (BA #12) (h) Resolution amending FY 2016 Budget, Drug Abuse Trust Special Revenue Fund (cash carryforward) RESOLUTION NO. 15-229 (BA #13) (i) Resolution amending FY 2016 Budget, Domestic Violence Trust Special Revenue Fund (cash carryforward) RESOLUTION NO. 15-230 (BA #14) (J) Resolution amending FY 2016 Budget, Traffic Education Special Revenue Fund (cash carryforward) RESOLUTION NO. 15-231 (BA #15) 3. BCC Records: Minutes of October 6, 2015 Regular Meeting and Minutes of October 6, 2015 Excessive Vegetation and Property Maintenance Workshop 4, County Administration: Schedule Public Hearing on December 15, 2015 to consider ad valorem tax exemption for Project Veteran’s Pride 5. Growth Management: Application to become Vocational Rehabilitation Vendor to provide transit services 6. Growth Management: Amendment No. 1 to contract with Maruti Fleet & Management to add the Commission for the Transportation Disadvantaged required statement pertaining to payment to subcontractors 8. Information Technology: Final payment to World Fiber Technologies on Contract C€10-1838-IS in the amount of $34,929.37 9. Sheriff: Law Enforcement Trust Fund disbursement in the amount of $5,000 in support of the Mental Health Association of Okaloosa/Walton Counties, Inc. 10. Library Cooperative: 2016 Library Cooperative Interlocal Agreement November 17, 2015 -5- Minute Book 74, Page 25 Okaloosa County Board of County Commissioners - ————y 11. Purchasing: Approval to issue Request for Proposals (RFP) for E 9-1-1 System/Network Maintenance 12. Purchasing: Approval to purchase three ambulances from Quality Emergency Vehicles Sales and Service, 1Inc. for $518,595 from the Florida State Sheriff’s Bid #15-11-00116 Specification #4 14, Purchasing: Memorandum of Understanding (MOU) between Enterprise Florida, 1Inc. and the Economic Development Council 15. Public Works: Schedule Public Hearing on December 15, 2015 to consider the request of Watree Construction and Land Developing to remove Stipulation #4 from Resolution No. 6G- 200 16. Public Works: One-year time extension for the PJ Adams Parkway TRIP Agreement with FDOT 17. Tourist Development: Approval for Emerald Coast Convention Center Supervisor to attend Event Service Professionals Association Conference and Professional Convention Management Association one-day event in Vancouver, Canada on January 8-12, 2016 18. Tourist Development: Change Order No. 1 to contract with Coleen Marine, Inc. (Cl15-2326-TDD) by adding sixty days to contract time 19. Tourist Development: Amendment No. 1 to Visitors Guide Production Agreement (C14-2195-TDD) pertaining to Life’s A Beach publications , 20. Water & Sewer: Execute contract with Fort Bend Services, Inc. for specialized polymer used at Arbennie