Fort Walton Beach Council agenda — 09-26-2006 ‎(regular)‎ — reading text

request authorization to award Bid #06- 125 Annual Fertilizer Bid, to the lowest responsive, responsible bidders, at the unit prices outlined in the bid tabulation sheet. It is anticipated approximately 297, 000 lbs of fertilizer will be used by the Golf Course, Parks & Recreation, and Public Works departments at an estimated cost of $98, 000. If approved, sufficient funding is available in the various funds for this purchase. FIN ANCIAL DA T A 1. DEPARTMENT: Golf Club, Parks & Recreation, and Public Works 2. DIVISION: Maintenance 3. FUND: General and Golf Course Funds 4. ACCOUNT #: 404-0700- 572-4650 Golf Club 001- 1000= 572-4650 Parks & Recreation 001- 1250- 541-4650 Right Of Way Maintenance 001- 1280- 539-4650 Cemetery 5. ACCT. DESCRIPTION: Golf Club - Grounds Maintenance Parks & Rec. - Grounds Maintenance Right Of Way - Grounds Maintenance Cemetery - Grounds Maintenance 6. FY BUDGET: 2006/ 2007 7. AMOUNT BUDGETED: Golf Club 90, 000 Parks & Rec. 6, 900 Right-of-Way Maint. 2, 190 Cemetery I~oiV Total 100, 110 8. GRANT FUNDS: YES NO x AMOUNT $ 9. FUND TRANSFER: YES NO x AMOUNT $ 10. FROM ACCT. # N/A 11. TO ACCT. #: N/ A 12. REASON FUNDS A VAILABLE FOR TRANSFER: N/A 13. PRICE ANALYSIS: ATTACHED ADD'L MAT FDR NONE x BID ITEM DA T A 14. DESCRIPTION OF BID ITEM: Fertilizer as per specifications *. 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR NONE x 16. # BID INVITATIONS SENT: 30 17. # BIDS RECEIVED: 6 18. # RESPONSIVE BIDS: 6 19. RECOMMENDED VENDOR: Low Bidders as indicated on Bid Sheet Tabulation. 20. BID A WARD AMOUNT: At unit prices indicated. 21. COMMENTS: Yes 22. ESTIMATED QUANTITY TO BE PURCHASED: ( BULK ITEMS): 297.000 Ibs. * 23. ESTIMATED PURCHASE AMOUNT: N/A 24. BID TABULATION ATTACHED: YES x NO ADD' L MAT FDR 25. TERM OF CONTRACT: N/A 26. BID V ALID TO: One year from Bid award. 27. BID PRICE VALID FOR TERM OF CONTRACT: YES x NO 28. WARRANTY PERIOD: N/A 29. DELNERYTIME: N/A 30. STATE CONTRACT: YES NO_x_ 31. CONTRACT #: N/A 32. CO~OP PURCHASE: YES NO x 33. AGENCY: N/A 34. EXPECTED LIFE OF ITEM: N/ A 35. ITEM DEMO'D: YES NO N/A x 36. REFERENCES CHECKED: YES NO N/A 37. CONTRACT: ATTACHED_ ADD' l MAT FDR_ N/A_x 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO N/A 39. CURRENT VENDOR: N/A 40. CURRENT PRICE: N/ A o AND SUBMITTED BY: DATE: 1'-6 -06 DATE: 1- ~ -6 f DATE: ttZ-tJ, O f  BID SUMMARY COMMENTS BID NO. 06- 125 Specification # 2- Product bid by LESCO did not meet specifications, so award bid to Tri State Plant Food Specification # 4- is 20- 2- 20 ( Ronstar). Ronstar is a pre- emergent herbicide that is in this case coated on the fertilizer prill. In early spring and again in early summer, the Golf Club applies this herbicide/ fertilizer combination to feed the turf and to greatly reduce weed growth. Low bidder Harrell' s did not meet specifications, so award bid to Sunniland Corp. 14. Fertilizer is purchased and delivered as needed during the course of the year. Occasional Specialized Fertilizers are ordered on an as needed basis after price quotes have been obtained. 22. The following quantities of Fertilizer are anticipated to be purchased: Golf Course 250, 000 lbs Parks & Rec. 28, 000 lbs Public Works 13, 000 lbs ( Right o - f- way) Cemetery 6. 000 lbs Total 297, 000 lbs  BID TABULATION PURCHASE OF FERTILIZER August 22, 2006 BID 1 #06-125 Agriliance - AFC HII r8I "s Fertilizer Summerda/e,AL Lakeland, FL ITEM . QTY UNIT DESCRIPTION UNIT COST I TOTAL UNIT COST I TOTAL 1 80,000 Ibs 20- 2-20 Fertilizer $. 2612/ $ 15,672.00 $. 25751 $ 15,450. 00 2 15,000 Ibs 16+ 8 Premium Fertilizer $. 2376/ $3,564. 00 '. 2226/ $3,339.00 3 40,000 Ibs -0 Premium Fertilizer $. 20-42 27395/ $ 10,958.00 $. 3875/ $ 15, 500.00 4 80,000 Ibs 20- 2-20 ( Ronstar) $. 71785/ $43, 071. 00 $. 665/ $ 39,900.00 5 8,000 Ibs 13- 440-Premium Fertilizer No Bid $. 369/ $2,952.00 6 10 000 Ibs 6-2-0 MiIoranite $. 124/ $ 1, 240.00 $. 199/ $ 1, 990.00 7 15,000 Ibs 2- 18 Greens Grade Fert. 18- No Bid $. 4276/ $6,414.00 8 15, 000 Ibs 13- 2- 13 Greens Grade Fert. No Bid $. 445/ $6,675. 00 9 66,000 Ibs 38- 0 0-Ureafonn Fertilizer $. 565/ $37, 290.00 $. 59/ $38,940.00 10 8,000 Ibs 21-0-Ammonium Sulphate 0 Greens Grade No Bid $. 175 / $ 1, 400. 00 11 12, 000 Ibs 0- 38 0-Greens Grd. Premo No Bid $. 825/ $ 9,900.00 12 20,000 Ibs Greens Gr. Gvosum 100% ( $. 11/ $ 2,2oo. 00"~ $. 205/ $4,100.00 13 100 tons Bulk Fairway Grade Gypsum 100% $ 380.00 / 3 $ 8,000.00 No Bid 14 20,000 Ibs Greens Gr. Calcitic Lime $. 105/ $ 2, 100.00 $. 175/ $3.500. 00 15 250 tons Cly Bulk Calcitic Lime $ 344.00 / 8 $ 6,000. 00 $ 260. 00 / $ 65,000. 00 Fai..~ 16 20,000 Ibs Greens Grd. Dolomitic Lime $. 114/ $2,280.00 $. 1975/ $3 950.00 17 6 tons 12- 24-14 Greens Grade No Bid $ 990.00 / $ 5,940. 00 18 20 tons 15- 22- 12 Fairwav Grade No Bid $ 795.00 / $ 15, 900.00 19 30,000 Ibs 20- 2- 20 Fairwav Grade $. 35195/ $ 10, 558. 50 $. 35/ $ 10,500.00 20 15,000 Ibs 19-0- 19 Greens Grade No Bid $. 41/ 56, 150.00 21 2, 000 Ibs 12-6-Evergreen, Shrub 6 Granular Plant Food No Bid $. 185/ $370. 00 22 2.000 Ibs 16- 2-3 Azalea, Camellia, Rhododendron Plant Food No Bid $. 2126/ $425. 20 23 2, 000 Ibs 7- 7 Slow Release 3 Mon. 14- Azalea, Camellia Pint Food No Bid $. 590. 295 / $ 00 24 2,000 Ibs 14- 7- 7 Azalea, CameUia, Rhododendron Plant Food No Bid $. 590. 295 / $ 00 Delivery: Bid Expires: Drug Free: Payment Terms: fr.~~_~~~.~~~ AC~~~~ ANo~_~ T~~;,. . . Page 1  BID TABULATION PURCHASEOFFERn~ R August 22, 2006 BID 0 # 6-125 Lesco, Inc. Regal Chemical Co. Cleveland, OH AIpharetta, GA ITEM . QTY UNIT DESCRIPTION UNIT COST I TOTAL UNIT COST , TOTAL 1 60,000 Ibs 20- 2-20 Fertilizer $. 256/ $ 15, 360.00 $. 30 / $ 18, 000.00 2 15, 000 Ibs 16-4-Premium Fertilizer $. 8 167/$ 2,505.00 $. 27/$4,050.00 3 40,000 Ibs 20-42 -0 Premium Fertilizer $. 2561 $10.240.00 $. 43/ $ 17, 200.00 4 60,000 Ibs 2- 20 lRonstar) $. 20- 7481 4 $ 4,880. 00 $. 74/ $44.400. 00 5 8,000 Ibs 13444 Premium Fertilizer $. 319/ $ 2,552. 00 $. 37/ $ 2, 960' 6 7 10, 000 15,000 Ibs Ibs 6-2-0 Miloranite $. 2- 18 Greens Grade Fert. $. 18- 1721 $ 1, 720. 00 ~