Fort Walton Beach Council agenda — 09-26-2006 ‎(regular)‎ — reading text

eight members. Mr. Minich mentioned a problem with policing if left to the Boards to determine excused absences, and it is still a matter of getting people to serve on the Boards who can be there. Mr. Tucker commented the City could not properly operate without the Boards, and he would move toward giving the maximum freedom and latitude to the Boards to run their particular endeavor. Mr. Holmes agreed the Boards need latitude and pointed out there is also some responsibility of having enough people there to perform the duties of the Board. He said the issue is about the number of Boards/ Committees not having a quorum and Council needs to look at what can be done to make sure there is a quorum. The Mayor commented that would be a separate issue of defining excused or unexcused absences because if there is an excused absence, it is still counted to'lM3rd not having a quorum. The City Attomey mentioned the Boards could make it more stringent on how few absences are allowed, and if the number of absences is reduced there would be a quicker tum over. The Mayor inquired if Council wanted to let the Boards/ Committees define attendance rules, excused/ unexcused absences, and accounting period; or whether Council wanted to make the determination. The City Manager expressed her understanding that Council would like staff to take to the various Boards/ Committees to ask VIklat they would like to see for attendance, excused and unexcused. Page 2 of 4  39 Council Workshop 9- 12- 06 BOARDS/ COMMITTEES cant. The City Attomey noted at some point Council would have to change the current ordinance because it does set out the black and YAlite rule on failure to attend. She said that w:> uld have to be changed and then grant the Boards/ Committees the authority to make the decisions. She said there would be an ordinance to change what is currently in Chapter 2, and then from there each Board would work on their own rules. Dean Covey, 270 Brooks Street, stated he has been a member of a number of Boards and they have never had difficulty obtaining a quorum. He mentioned if a Board is established by State Statute, then there should be a majority for a quorum. Millie Thrush, member of the CRA, expressed what they have works pretty good and liked the idea of giving the Boards/ Committees leeway, and the Boards need to work it out among themselves on what is excused and unexcused. The Mayor noted there is consensus of Council that attendance, excused/ unexcused absences, and accounting periods for absences will be decided by the Boards/ Committees. Dr. Pullen brought up the possible reduction of members on the Waters Edge Ad- Hoc Committee. The CDS Director reported the Waters Edge Committee has been concemed about their lack of a quorum and have asked to reduce the size of the Committee from eight members to six. She mentioned staff also had thoughts about altemates for the Committee, and maybe changing the make- up of the committee because of the boater and non- boater requirement. She mentioned one of the issues with the Committee is that they act as the Waterfronts Florida Partnership Committee which administers the grant, so it is important they have a quorum. She offered the Committee could be two boaters, two non- boaters, and one at- large that could be either position, and possibly two altemates. The City Manager received confirmation there is consensus of Council that staff come forward with a resolution to lower the number of members on the Waters Edge, and include altemates. Dr. Pullen conveyed that individuals have mentioned they would like to receive their agenda far enough in advance, five working days, for time to study. The City Manager advised the Municipal Planning Board agenda is sent out five days, not five working days, before the meeting, but the CRA is not always sent out five days before the meeting. She expressed concem that sending out the agenda five working days before may delay some business people from getting on the agenda, and it may have unintended consequence. An exchange of views was held on whether or not to establish criteria for five working days or five calendar days that the Boards/ Committees should receive their agenda before a meeting in order to review the documents to make an educated decision. The City Manager expressed that staff can work on intemal criteria to get the agendas out five calendar days before a meeting without any action from Council. PARLIAMENTARY PROCEDURES Discussion regarding parliamentary procedures. The Mayor advised first, he will use the gavel more because Council has been uncivil to each other and to the public, and he will gavel anyone who is out of order or out of line; Council will not speak unless recognized; second, when there is a point of order, state there is a point of order, he will then stop discussion to hear the point of order; and third, when people from the public speak Council will accept their input and the only questions will be for clarification, not to challenge. Page 3 of 4 o Council Workshop 9- 12- 06 ADJOURNMENT Being no further business, the meeting adjoumed at 6: 30 p. m. APPROVED: MAYOR: ATTEST: CITY CLERK ddm Page 4 of 4  41 MINUTES OF THE CITY COUNCIL EXECUTIVE SESSION OF THE CITY OF FORT WALTON BEACH, FLORIDA SEPTEMBER 12, 2006 INTRODUCTION An Executive Session of the City Council of Fort Walton Beach, Florida, was held on Tuesday, September 12, 2006 at 6: 30 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Bill Patterson, Bob Campbell, Jim Tucker, Dr. Wayne Pullen, and Mike Minich. Absent: Jim Hartwell Also Present: Joyce Shanahan, City Manager; and City Attorney Toni Craig. CALL TO ORDER The Mayor called the meeting to order. Pursuant to Section 286. 011 (8) Florida Statutes, and other considerations, the City Attorney requested that Council adjourn to Executive Session so that she may receive the City Council's advice concerning the following litigation: Lamar Texas Limited Partnership d/b/ a Lamar Advertising of Fort Walton Beach vs. City of Fort Walton Beach. The entire Executive Session will be transcribed by a certified court reporter and filed with the City Clerk. The transcript of the Executive Session will be made a part of the public record upon the conclusion of the above referenced litigation. EXECUTIVE SESSION The public meeting was recessed to convene the Executive Session of the Fort Walton Beach City Council, as noticed in the Northwest Florida Daily News on September 9, 2006, regarding the following: Lamar Texas Limited Partnership d/b/ a Lamar Advertising of Fort Walton Beach vs. City of Fort Walton Beach RECONVENED The Executive Session was concluded and the public meeting was reconvened at 6: 40 p. m. ADJOURNMENT Being no further business, the meeting adjourned at 6: 40 p. m. APPROVED: MAVOR: ATTEST: CITY CLERK  43 MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA SEPTEMBER 12, 2006 INTRODUCTION A regular meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, September 12, 2006, at 7: 00 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, William Patterson, Bob Campbell, Jim Tucker, Dr. Wayne Pullen, and Mike Minich Absent: Jim Hartwell Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Finance Director Position Vacant); Toni Craig, City Attorney; Department Directors and Media. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, then state his or her name and address for the record. INVOCATION AND PLEDGE Pastor Jeff Rouff, Living Hope Church, gave the Invocation. PLEDGE OF ALLEGIANCE Youth from Living Hope Church led in the Pledge of Allegiance. PROCLAMATION The Mayor presented a proclamation to Sara Levesque, proclaiming September 17-23 as Constitution Week The Mayor presented a proclamation to David McLemore, Reserve Lieutenant with the Police Department, upon his retirement after 15 years of service. CONSENT AGENDA Mr. Patterson moved to approve the following Consent Agenda items. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, and Minich in favor (Hartwell absent). APPROVAL OF MINUTES Approval of the minutes of the Special Council Meetings of August 14 and 15, 2006; and the Regular Council Meeting of August 22, 2006 BID 06- 127. ANNUAL RYE GRASS SEED To award Bid # 06- 127 Annual Rye Grass Seed to the lowest responsible, responsive bidders, Innovative Turf Supply, LaGrange, Georgia; Kelly Seed, Hartford, Alabama; and Lesco Inc., Cleveland, Ohio, for approximately 80, 000 pounds of grass seed to be used by the Golf Club, Parks and Recreation, Public Works, and the Cemetery at an estimated cost of $60, 000. 00. 4 9/ 12/ 06 REGULAR AGENDA-GENERAL PUBLIC Angela Snowball, 349 Brooks Street, mentioned rumors going around that the developers of the Indianola Condominiums on Brooks Street are going to excavate the entire mound. The CDS Director stated the Indianola Condominium Documents do not allow any digging or disturbance of the mound. She mentioned a request for revisions to the site plan will come before Council and once again staff will reiterate the no digging or disturbance of the mound. NATURE WALK PROJECT- LAKE DRIVENIRGINIA DRIVE Consideration of a request for support of a proposed Nature Walk project submitted as an Eagle Scout project, to be located on City- owned property adjacent to Lake Drive and Virginia Drive. Further, authorize funding for materials for the project in an amount not to exceed 775. 00. Jacob Sumrall, 303 Circle Drive, Fort Walton Beach, explained his proposed Eagle Scout project of a % mile nature tail located on the City- owned property adjacent to Lake Drive and Virginia Drive. Mr. Sumrall advised the Nature Trail will provide educational placards to identify various vegetative species through the property, and will cost