Fort Walton Beach Council agenda — 09-26-2006 ‎(regular)‎ — reading text

fix the water line in the place of windows; however, this was never put into a written agreement. The homeowner has not been satisfied with the rehab for a number of reasons; however the main reason seems to be that the windows were never replaced. There are a total of 18 windows of various sizes, four of which are new, leaving 14 windows that would be replaced. In the back up is Ms. Sims application, the work write up, memo to City Council approving the bid, a series of emails and letters from the homeowner, HUD ( in relation to Ms. Sims complaints to a congressman) and our request for their input, A+ Inspections findings after the work had been completed and a letter from Ms. Sims. Ms. Sims also sent over 187 pictures, however most of them are of the work that was completed. These are in the CDS file if anyone would like to view them. Because of Ms. Sims continual dissatisfaction with the rehab and her request that the windows be replaced, staff is requesting City Council approve the replacement of the windows in order to resolve this dispute. DISCUSSION: Upon a request by Toni Sims to the City Manager, staff is requesting that new windows be installed. Staff estimates that the windows and installation will cost approximately $ 10, 000. Upon City Council approval and a signed agreement with Ms. Sims, staff will solicit three quotes for the purchase and installation of windows. RECOMMENDATION: Recommend that City Council direct the City Manager to request bids for the purchase and installation of windows at 303 Kepner Drive and to award the bid to the lowest responsive, responsible bidder. REPORT PREPARED BY: L 0tL 1- 21~ 06 Missy McKim Date Director, CDS REVIEWED AND CONCUR. 9-Ii C!- o ce hanahan Date Manager 1 of 1  o o CITY OF FORT WALTON BEACH COMMUNITY DEVELOT~MENT SERVICES DEPARTMENT MEMORI.NDpM Date: May 12, 2005 To: Joyce Shanahan, City Manager Through: Missy McKim, AICP, Director ^ j ~ Community Development Services ~~~f\ \ From: Peggy Fowler, AICP, Planner IT Couununity Development Services SUBJECT: RESIDENTIAL REHABILITATION PROGRAM- REQUEST TO A~/ A.RD CONTRACT FOR REPAIR WORK AT 103 PLACE NE BACKGROUND City Council approved the CRA Residential Rehabilitation Program in October 1999. The prograTI1 is available to low- and very- low income residents of the CRA area, with a maximum grant anhjUnt limited to $ 25, 000.00. The grant is secured by placing a lien upon the property. Staff received and approved an application ITom Ms. Ruby Head, owner of the residence at 103 Kiv/ i Place NE. Documentation of primary home ownership and income eligibility was verified by staff This property has not received CRA residential improvements grant funds in the past. The scope of work and renovation specifications were provided by A+ Home Inspections Services in accordance with their contract with the City. R.A. Rhoads Remodeling, Inc. submitted one of two bids received for the project. Rhoads' bid was lower than the other bid, in the amount of $29, 526. 25 for the general scope of services. This bid was about 19% higher than the amount estimated by A + Home Inspections Services; however, the inspection was conducted in August 2004, prior t:.; the Hurricane, and construction costs have increased since that time. SUMMARY Pursuant to Chapter 2, Section 2- 266, Purchasing Policies and Procedures, Ft.Walton Beach CoLLe of Ordinances, staff requests authorization to award the contract for rehabilitation services to the low'. st responsive, responsible bidder, R.A. Rhoads Remodeling, LLC. The contract amount is not to exceed $ 29, 526. 25. If approved, sufficient funds are available nom the Capital Improvement Program account # 109- 5068- 552- 6997, CRA Special Revenue Fund. RECOlVlMENDATION Staff recommends that City Council approve the contract with R.A. Rhoads Remodeling, Inc. Attachments: Rehabilitation Specification Work Write- up from A+ Home Inspections. Property Appraiser Parcel Information verifying homeowner' s exemption