Fort Walton Beach Council agenda — 09-26-2006 ‎(regular)‎ — reading text

01, Paragraph 4. 01.025 of the Purchasing Policies and Procedures, a waiver of the formal bid procedures as outlined in Administrative Policy 102, Purchasing Policies, request is not in the best Paragraph IV, ( 1) ( 5) titled Unique Circumstances, to establish that competitive bidding a total interest of the City. Staff requests Council award the purchase of nine ( 9) used police vehicles for amount of $29, 100. 00 to the City of Panama City, Florida. If approved, sufficient funding is available next fiscal year. of Recommend the City Council approve the purchase of nine ( 9) used Police Pursuit Vehicles from the City outlined in the of Fort Walton Beach bid. Reference City Council Panama City, Florida, for the prices City approval to bid, dated 8- 1- 6, attached. FINANCIAL DATA I. DEPARTMENT: Police Department 2 DIVISION: Police ( 0800) 3. FUND: General 4. ACCOUNT # 001-0800- 521.64-03 5. ACCOUNT DESCRIPTION: Passenger Vehicles 6. FY BUDGET: 2006-2007 7. AMOUNT BUDGETED: $ 40,000 8. GRANT FUNDS: YES 0 NO [gI AMOUNT$ 9. FUND TRANSFER: YES 0 NO [gI AMOUNT$ 10. FROM ACCT: N/ A II. TO ACCT: N/ A 12 REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR_ NONE _ X_ BID ITEM DATA 14. DESCRIPTION OF BID ITEM: NIA 15. SUPPLEMENTAL MATERIAL: ATTACHED 0 ADD' L MAT FDR 0_NONE ~ 16. # BID INVITATIONS SENT: N I A 17. # BIDS REaIVED: NI A 18. # RESPONSIVE BIDS: NIA 19. RECOMMENDED VENDOR: Oty of Panama City 20. BID AWARD AMOUNT: N/A 21. COMMENTS: * 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): Nine Vehicles 23. ESTIMATED PURCHASE AMOUNT: $ 29, 100. 00 24. BID TABULATION ATTACHED: YES_ NO_ X_ ADD' LMATFDRD 25. TERM OF CONTRACT: N/A 26. BID VALID TO: N/A 27. BID PRICE VALID FOR TERM OF CONTRACT: YES N/A NO_ 28. WARRANTY PERIOD: N/A 29. DELIVERY TIME: N/A 30. STATE CONTRACT: YES NO X See Comments 31. CONTRACT #: N/A 32. CO- OP PURCHASE: YES D NO I8l 33. AGENCY: N/A 34. EXPECTED LIFE OF ITEM: N/A 35. ITEM DEMO' D: YES NO X 36. REFERENCES CHECKED: YES D NO N/A [8J rr 37. CONTRACT: ATTACHED ADD' I MAT FDR N/ A X 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES D NO Q N/A ~ 39. CURRENT VENDOR: N/A 40. CURRENT PRICE: REPORT PREPARED BY: 9/ Date JtJft REVIEWED & SUBMITTED BY: 4t~ a? f~ jI 6 REVIEWED AND CONCUR: ifW lot Date ' COMMENTS: The following Comments relate to items marked with an asterisk (*). Item 21 A request has been made to waive the fonnal bid procedures in order to purchase the nine used police vehicles from the City of Panama City, Florida. to uniformed officers to complete the Eight of these vehicles, when repainted and outfitted, will be assigned take- home vehicle started in Fiscal Year 2005- 2006. The ninth vehicle will be assigned to a program a marked vehicle wrecked in December 2005. Community Policing officer to replace  SURPLUS POLICE VEHICLES We are selling 15 vehicles used by the police department. Thirteen ( 13) of the vehicles are Ford Crown Vic's, eleven ( 11) are 2000 year model police vehicles marked black & white, one ( 1) is a 1999 year model black unmarked and one ( 1) is a 1998 year model gray unmarked. All of the Crown Vic's have factory police packages that include 4.6 Liter V-8 AlC, engine, engine oil cooler, and transmission cooler. All the Crown Vic's also include stereo. The power windows & locks, duat power mirrors, tilt steering wheel and AMIFM other two (2) cars are a 1999 year model Cadillac with undercover emergency equipment and the last is a 1990 Ford ambulance painted black & white with lights and emergency equipment that was used as a SWAT vehicle. Each vehicle is listed below with the emergency equipment it includes and the minimum bid required on it. 5500 2000 Ford Crown Victoria black & white paint scheme and has 73, 143 miles. Equipped with light bar, console, smart siren, cage with roll bar, shotgun rack, flash light charger, The interior is in good goose neck map light, push bumper, kill switch, and spot light. shape. Overall vehicle is in good condition. VIN#2FAFP71W9YX163 29 - Minimum bid $ 3, 000. 5507 2000 Ford Crown Victoria black & white paint scheme and has 74, 296 miles. Equipped with light bar, console, smart siren, cage with roll bar, shotgun rack,flash light charger, fender has small goose neck map light, push bumper, kill switch, and spot light. Right front dent. The interior is in fair shape. Overall vehicle is in fair condition. VIN#2FAFP71W5YX163 30 - Minimum bid $ 3, 000. 55247f- 2000 Ford Crown Victoria black & white paint scheme and has 61, 842 miles. Equipped with light bar, console, smart siren, cage with roll bar, shotgun rack, flash light charger, The interior is in good goose neck map light, push bumper, kill switch, and spot light. shape. Overall vehicle is in good condition. VIN#2FAP71W8YX163 40- Minimum bid $ 3, 300. 5526 .;\- 2000 Ford Crown Victoria black & white paint scheme and has 67,265 miles. Equipped with light bar, console, smart siren, cage with roll bar, shotgun rack, flash light charger, Overall gooseneck map light, push bumper, and spot light. The interior is in good shape. vehicle is in good condition. 2FAFP71W2YX163334 - Minimum bid $ 3, 000. VIN# Page 1  SURPLUS POLICE VEHICLES 5528 X: 2000 Ford Crown Victoria black & white paint scheme and has 66, 375 miles. Equipped with light bar, console, smart siren, flash light charger, gooseneck map light,push bumper, and Former Lieutenant' s car so it has no cage. The interior is in good shape. spot light. There is a hole in the driver's seat. Overall vehicle is in good condition. VIN#2FAP71W7YX163 1- Minimum bid $ 3,200. 5529 ~ 2000 Ford Crown Victoria black & white paint scheme and has 59,362 miles. Equipped with light bar, console, smart siren, cage with roll bar, shotgun rack, goose neck map light, push bumper, kill switch, and spot light. The interior is in good shape. Overall vehicle is in good condition. VIN# 2FAFP71W6YX163336 - Minimum bid $3, 500. 5531 t 2000 Ford Crown Victoria black & white paint scheme and has 72, 806 miles. Equipped with light bar, console, smart siren, cage with roll bar, shotgun rack, flash light charger, gooseneck map light, push bumper, and spot light. The interior is in good shape. Overall vehicle is in good condition. VIN#2FAFP71W5YX163 27 - Minimum bid $ 3, 000. 5532 "*- 2000 Ford Crown Victoria black & white paint scheme and has 50,430 miles. Equipped with light bar, console, smart siren, cage with roll bar, shotgun rack, flash light charger, gooseneck map light, push bumper, and spot light. Small tears in rear bumper. The interior is in good shape. Overall vehicle is in good condition. VIN#2FAP71W8YX163 7- Minimum bid $ 3,200 5533 ~ 2000 Ford Crown Victoria black & white paint scheme and has 66, 198 miles. Equipped with light bar, console, smart siren, cage with roll bar, shotgun rack, flash light charger, goose neck map light, push bumper, kill switch, and spot light. The interior is in good shape. Overall vehicle is in good condition. VIN#2FAFP71W8YX163 23 - Minimum bid $ 3, 200 5538 ~ 2000 Ford Crown Victoria black & white paint scheme and has 52,573 miles. Equipped with light bar, console, smart siren, cage with roll bar, shotgun rack, goose neck map light, push bumper, kill switch, and The interior is in good shape. Overall vehicle is in spot light. good condition. VIN#2FAP71W1YX163 9- Minimum bid $ 3, 500 Page 2  SURPLUS POLICE VEHICLES 5547 (- 2000 Ford Crown Victoria black & white paint scheme and has 67, 525 miles. Equipped with light bar, console, smart siren, cage with roll bar, shotgun rack, flash light charger, gooseneck map light, push bumper, and spot light. The interior is in good shape. Overall vehicle is in good condition. VIN# 2FAFP71 WXYX163324 - Minimum bid $3,200 3507 1999 Ford Crown Victoria black paint scheme and has 69,000 miles. Vehicle was an investigator's car but has had all emergency equipment removed. Overall the vehicle' s exterior and interior are in good condition. VIN#2FAP71W4X 1623 - Minimum bid $ 3, 500 3511 1998 Ford Crown Victoria gray paint scheme and has 68, 000 miles. Vehicle was an investigator's car but has had all emergency equipment removed. Overall the vehicle' s exterior and interior are in good condition. VIN#2FAFP71 W1 WX1 08998 - Minimum bid $ 3, 300 4523 1999 Cadillac Deville green paint scheme and has 90, 000 miles. Vehicle was used by drug investigators and still has undercover emergency equipment installed. Overall the vehicle' s exterior and interior are in good condition. VIN# 1 G6KD54Y7XU739592 - Minimum bid $ 3, 500 5502 1990 Ford ambulance converted into SWAT vehicle with black & white paint