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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: August 20, 2013
TO: Honorable Chairman and Members of the Board
FROM: Jeff Littrell
SUBJECT: CHELCO Lease - Final Invoice & New Contract
DEPARTMENT: Water and Sewer
BCC DISTRICT: 5
STATEMENT OF ISSUE: OCWS staff requests BCC approval of a final invoice, in the
amount of $300, to Choctawhatchee Electric Coop, Inc. (CHELCO) on lease L93-0065-WS.
OCWS staff also requests BCC approval of a new contract/lease with CHELCO for a payment
drop box to be located at their Bluewater Bay office location (1401 Cat Mar Rd., Niceville, FL
32578).
BACKGROUND: Okaloosa County entered into a lease with CHELCO in 1993. This lease was
for office space in the Bluewater Bay CHELCO office building, where OCWS has provided
customers the face to face opportunity to make a payment and establish or terminate service.
From 1993 through the present, the lease has remained at $300 per month. When contacted about
executing another annual renewal to the lease, CHELCO senior management communicated to
the County that they were no longer agreeable to rent office space inside their building. On July
2, 2013, the BCC approved a 3-month lease extension (through 8/31/2013), which provides a
temporary extension to give OCWS staff time to prepare for the transition from a physical
presence to a drop box/payment option, available in the parking lot of CHELCO's office. The
final invoice for this lease and 3-month extension is now ready for payment. The $300 invoice
for the month of August is attached along with other pertinent paperwork.
A new agreement between CHELCO and OCWS addressing permission to maintain a drop box
in the parking lot of the CHELCO Bluewater Bay office is now ready for BCC review and
approval. The lease agreement is at no cost to OCWS. The lease would begin on 9/1/2013 and
have a 2-year term with automatic renewals. This new lease agreement is attached, along with
the County Contract Review coordination sheet.
OPTIONS: Approve or deny.
RECOMMENDATIONS: Staff recommends BCC approval of payment of a final invoice, in
the amount of $300, to CHELCO on lease L93-0065-WS. Staff also recommends BCC approval
of a new lease agreement with CHELCO for a payment drop box to be located at their Bluewater
Bay office location.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator