Okaloosa County BOCC — February 18, 2014 — Datech

CONTRACT This agreement, executed in Crestview, Florida this day of 2014 between the County of Okaloosa, Florida, the Owner, hereinafter called the Party of the First Part, and or its successors, executors, administrators and assigns, hereinafter called the Party of the Second Part. WITNESSETH: That for and in consideration of payments, hereinafter mentioned, to be made by the Party of the First Part, the Party of the Second Part agrees to furnish all equipment, machinery, tools and labor; to furnish and deliver all materials required to be furnished and delivered in and about the improvement and to do and perform all work related to network cabling & repair as per Bid #IS 17-14 for a price per hour referenced in your bid in strict conformity with the provisions of this Contract, the Notice to Bidders, the Specifications and the Plans approved by the Owner. The said Plans, Specifications, the Notice to Bidders, and the Bid are hereby made a part of this agreement as fully and to the same effect as if the same had been set forth at length in the body of this agreement. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such unit prices for the work actually done as set out in the manner provided in the said Specifications. The Contractor shall be prepared to begin work to be performed under the contract as he set forth in his bid, but will not proceed until he receives official notice. This contract will be in effect upon completion of signatures by both parties and will run for one year from effective date; and may be renewed for three (3) one year periods upon agreement by both parties. This contract may be cancelled in writing upon 30 days written notice. REPRESENTATIVES: The authorized representative of the County shall be: Don Vanderhoek, Information Systems Director Okaloosa County Information Systems 1804 Lewis Turner Bivd. Ft. Walton Beach FL 32548 850-651-7570 / 850-651-7576 (fax) E-Mail: dvanderhoek@co.okaloosa.fl.us The authorized representative for | ateey shall be: Pio. Box 2b Goth Bee cre FL SVsGe SSO. 732 &3Y E-Mail: AwarceXrerecl. cour All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Joanne Kublik Contracts & Leases Coordinator Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, FL 32536 850-689-5960 / 850-689-5032 (FAX) E-Mail: jkublik@co.okaloosa.fl.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said has hereto fixed his signature, the day and year above written. WITNESS: > a —— CONTRACTOR BY Oawre’ “Cy eo Rwe DS hot TITLE STATE OF FLORIDA COUNTY OF OKALOOSA This contract is accepted this day of 2014 and is effective on the day of 2014. WITNESS: COUNTY OF OKALOOSA, FLORIDA BY datech Okaloosa County Proposal for the Network Cabling Repair For Okaloosa County BID #: IS 17-14 November 19, 2013 Page 2 Daniel Truax Datech PO Box 871 Gulf Breeze, FL 32562 November 19, 2013 Clerk of Circuit Court Attn: Gary Stanford Newman C. Brackin Bldg. 302 N. Wilson St. #203 Crestview FL 32536 COMPANY OVERVIEW Founded in 1997, Datech is Northwest Florida’s leading 24 hour IT support firm. Datech is a firm that prides itself on doing the job right and avoiding band-aid solutions. We are the cost-effective alternative to maintaining a large in-house IT staff, with capabilities in server setup and network management, data backup and recovery, network and firewall security, and vulnerability and penetration testing to prevent network damage and costs. Datech has worked with clients from national chains such as Starbucks, Sprint and IHOP to produce cost effective results for demanding site requirements, to supporting local governmental agencies and small businesses with personal service and cost effective IT solutions. Superior customer service and our ability to work with our clients to meet their unique needs is the key to our successful engagements. OBJECTIVE Provide network cabling and repair for Okaloosa County. SCOPE OF SERVICES A. CATEGORY 5e: 1. An Pwr Data cable installation and repair Cable certification and testing Station modules (jacks) Cable termination Patch panel, brackets and rack installation Patch cable (cord) B. CATEGORY 6: AnNPWNE Data cable installation and repair Cable certification and testing Station modules (jacks) Cable termination Patch panel, brackets and rack installation Patch cable (cord) C. FIBER OPTIC/MULTI-MODE & SINGLE MODE: 1. 2. Cable and installation Cable termination YES YES YES YES YES YES YES YES YES YES YES YES YES YES datech November 19, 2013 Page 3 3. Cable certification and testing YES 4. Cable distribution terminals and installation YES 5. Media converter installation and maintenance YES 6. Patch panel, brackets and rack installation YES PRICING BID PRICE PER HOUR: $ 80.00 per technician CATEGORY Se: $ 80.00 per technician CATEGORY 6 OR BETTER: $ 80.00 per technician FIBER OPTIC: $ 80.00 per technician QUALIFICATIONS Five customer names and their contact information have been provided on the attached certification page. Datech will gladly provide additional contacts if they are needed. VENDOR PERSONNEL Datech has four local service technicians with over fifteen years of experience in servicing and maintaining equipment similar to that used in the County. Badges or shirts with our logo will be worn on site visits. INQUIRIES If you have any questions regarding this Proposal, or Datech, please contact Daniel Truax at Dan@4datech.com or by phone at (850) 432-8324. We appreciate the opportunity to service your computer and network needs. Daniel Truax President SS ~—— NETWORK CABLING & REPAIR FOR OKALOOSA COUNTY BID #: IS 17-14 BID OPENS: December 4, 2013 @ 3:10 P.M. SPECIFICATIONS BID #: IS 17-14 BIDITEM: NETWORK CABLING & REPAIR PURPOSE — The purpose of this bid is to establish a contract with one or more vendors to provide networking cabling and associated hardware installation and repair (installation, repairs and maintenance) dealing with network systems owned or leased by Okaloosa County governmental agencies. The system currently in use has approximately 1,000 user data drops. Bidder is required to complete the blank spaces provided on each line item. SCOPE OF SERVICES — Contract shall include, but is not limited to: COMPLY YES / NO A. CATEGORY 5e: 1. Data cable installation and repair Yes 2. Cable certification and testing Yes 3. Station modules (jacks) Yes 4. Cable termination Yes 5. Patch panel, brackets and rack installation Yes 6. Patch cable (cord) Yes B. CATEGORY 6: 1. Data cable installation and repair Yes 2. Cable certification and testing Yes 3. Station modules (jacks) Yes 4. Cable termination Yes 5. Patch panel, brackets and rack installation Yes 6. Patch cable (cord) Yes C. FIBER OPTIC/MULTI-MODE & SINGLE MODE: 1. Cable and installation Yes 2. Cable termination Yes 3. Cable certification and testing Yes 4. Cable distribution terminals and installation Yes 5. Media converter installation and maintenance Yes 6. Patch panel, brackets and rack installation Yes All material pricing is at fair market value in accordance with industry standards unless otherwise stated above or negotiated via contract. Note: The County reserves the right to request quotes from the successful bidder and order the needed services and/or repairs. The County also reserves the right to utilize additional vendors in the event the successful bidder is unable to perform the needed services in a timely manner. Additionally, the County reserves the right to obtain quotes from additional vendors anytime it feels it is in the best interest to do so. However, this clause will not be used to evade the intent of this Invitation to Bid. VENDOR RESPONSE — The vendor shall respond to request for service as follows: 1. Initial request for service of any type 1 business day 2. Repair service 1 additional business day 3. Walk through prior to installations 1 additional business day 4. Begin installations 5 additional business days Note: The County reserves the right to accomplish an initial request for service by telephone, email or fax. Responses to initial request may be also accomplished by telephone, emails or fax to the person making the request. The above times for repair, walk-through and to begin installations may be modified if agreed to by the County. PRICING — We are asking for a bid with a firm price per hour (see the attached Bid Sheet). However, if you wish to submit a more detailed labor rate sheet, include it as an attachment. Okaloosa County reserves the right to select that bid most responsive to our needs. POINT OF CONTACT — The vendor will designate a primary and alternate point of contact for the provisions of this contract. The designations will include appropriate contact information. The vendor will inform the County anytime this information changes. The County primary point of contact will be the Board of County Commissioners Senior Network Administrator. The secondary will be the Systems & Networks Manager. The County will provide appropriate contact information to the vendor and will keep this information current. COMMUNICATIONS -— All communications related to work performed or to be performed under this contract will be conducted through the designated points of contact for both the vendor and the County. Work completed otherwise may result in non-payment. QUALIFICATIONS — The vendor must list on the attached certification page systems that he/she has worked on that are similar to the County system within the year prior to mailing date of this bid as shown on the bid cover sheet. The vendor must also submit a list of at least five (5) customers along with their respective telephone numbers and contact names. The County reserves the right to request additional customer contacts. VENDOR PERSONNEL — The successful vendor must certify that he/she has in his/her employment, or will have at time of award, at least two (2) local service technicians with a minimum of three (3) years experience each in servicing and maintaining equipment similar to that used in the County system. The terms of this contract require the vendor to employ a sufficient number of personnel to meet the terms and conditions of this contract. Vendor personnel will be required to carry a means of identifications, such as a badge or be readily identifiable (shirt logo, etc.) as being an employee of the vendor when making site visits. WORK AFTER NORMAL HOURS FOR REPAIRS — The County may request the vendor to work after hours or on weekends for repairs. Chargeable time will be 1.5x the bid hourly rate for work after 5:00 PM and Saturdays. Work performed on Sundays will be 2x the bid hourly rate. The County will arrange for building access afterhours and on weekends. NORMAL CHARGEABLE TIME — The allowable chargeable time for repairs and unquoted jobs during normal business hours of 8:00 AM — 5:00 PM will be from the time the vendor's personnel arrive on premise and until the work is completed. Time will be charged in increments of % hour (1 hour minimum). Trips made by the vendor’s personnel to obtain required repair parts are not chargeable time. All quoted jobs will include all charges including labor whether planned for normal duty hours or outside normal hours. All jobs will be planned for and completed during normal hours unless the County specifically requests otherwise. VENDOR PROVIDED PARTS — Supplied parts shall be new. All parts used in repairs or additions must have a 30-day full replacement warranty, including labor. Any part that carries a manufacturer warranty greater than 30 days, the manufacturer’s warranty will apply. All repairs completed by the vendor will include a 30-day warranty. All new installations will carry a minimum of 1 year warranty on all parts and labor. COUNTY PROVIDED PARTS - Parts may e procured separately by the County, at its option. The contractor, however, may still be required to install the supplied part. The vendor will not be required to provide a warranty for County supplied parts. The County will normally provide hubs, switches, routers, etc. but may ask the vendor to provide quotes and/or recommendations. EFFECTIVE DATE — The effective date of this contract would be effective upon signing a contract agreement by both parties and would run through . This contract may be renewed for three (3) additional one-year periods upon agreement by both parties. PAYMENT — The contractor shall be paid upon submission of invoices, through the requesting department to the Okaloosa County Board of County Commissioners, Finance Office, 302 N Wilson St, Suite #203, Crestview, FL 32536. The prices stipulated herein for articles delivered and accepted. All invoices must show the County contract number. INFORMATION — Questions about this RFB of a technical nature should be directed to Karen Donnelly, Okaloosa County Systems & Networks Division, kdonnelly@co.okaloosa.fl.us 850-689- 9518. Any other questions should be directed to Richard Brannon, Purchasing Director, Okaloosa County Purchasing Department, 850-689-5960. Any changes by the County to specifications shall be in writing in the form of an addendum and furnished to all bidders. Verbal information obtained otherwise will not be considered in awarding of bids. NOTICE TO BIDDERS Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept sealed bids until 3:10 p.m. (local time) December 4, 2013, for Network Cabling & Repair. Pursuant to copies of bid provisions, bid forms, and specifications may be obtained from the Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, FL 32536; 850-689-5960 or they may be downloaded from our website at www.co.okaloosa.fl.us (Departments, Purchasing, Vendor Registration & Opportunities). At 3:10 p.m. (local time), December 4, 2013, the bids will be opened and read aloud. All bids must be in sealed envelopes reflecting on the outside thereof the bidder's name and “Bid on Network Cabling & Repair to be opened at 3:10 p.m., December 4, 2013". The Board of County Commissioners will consider all bids properly submitted at its scheduled Bid Opening in the Conference & Training Room #305 located at 302 N. Wilson St, Crestview, FL 32536. Bids may be submitted in the Conference & Training Room #305, prior to Bid Opening or delivered to the Clerk of Circuit Court, 302 N. Wilson St., #203, Crestview, FL 32536. There is no obligation on the part of the County to award the bid to the lowest bidder, and the County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiating agreement that is in its best interest and its decision shall be final. Any bidder failing to mark outside of envelope as set forth herein may not be entitled to have their bid considered. All bids should be addressed as follows: Clerk of Circuit Court Attn: Gary Stanford Newman C. Brackin Bldg. 302 N. Wilson St. #203 Crestview FL 32536 Richard L Brannon Date Purchasing Director BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY Don R. Amunds Chairman INSURANCE REQUIREMENTS / SPECIAL BID CONDITIONS Contractor’s Insurance 1. The Contractor shall not commence any work in connection with this agreement until he has obtained all required insurance and such insurance has been approved by the Okaloosa County Risk Management Officer nor shall the Contractor allow any subcontractor (approved by County of Okaloosa) to commence work in this subcontract until all similar insurance required of the subcontractor has been so obtained and approved. All insurance policies shall be with insurers licensed to do business in the State of Florida, and any insurance company is required to have a minimum rating of A, Class X in the Best’s Key Rating Guide published A.M Best & Co., Inc. . The County of Okaloosa shall be furnished proof of coverage by a certified, complete duplicate of all insurance contracts including every endorsement. The complete insurance contracts must be delivered to the County Representative not less than ten (10) days prior to the commencement of any and all contractual agreements between the County of Okaloosa and the Contractor. The County shall retain the right to reject all insurance contracts that do not meet the requirement of this Agreement. The insurance definition of Insured or Additional Insured shall include subcontract, sub- subcontractor and any associated or subsidiary companies of the Contractor that are involved and which are part of the contract. The County of Okaloosa reserves the right during the term of this contract to request additional certified copies of any insurance contracts to support any Certificates of Insurance. At any time the insurance coverage is unacceptable to the County of Okaloosa, the County reserves the right to terminate this contractual agreement. The designation of Contractor shall include any associated or subsidiary company which is involved and is a part of the contract and such, if any associated or subsidiary company involved in the project must be named in the workers compensation coverage. All polices shall be written so that the County of Okaloosa will be notified of cancellation or restricted amendments at least thirty (30) days prior to the effective date of such cancellation or amendment, such notice to be given directly to the County representative. All insurance contracts should list Okaloosa County as an Additional Insured. The Contractor shall provide the County current Certificates of Insurance for all policies. Workers’ Compensation Insurance 1. The Contractor shall secure and maintain during the life of this Agreement Worker's Compensation insurance for all of his employees employed for the project or any site connected with the work, including supervision, administration or management, of this project and in case any work is sublet, with the approval of the County of Okaloosa, the Contractor shall require the Subcontractor similarly to provide Workers’ Compensation insurance for all employees employed at the site of the project, and such evidence of insurance shall be furnished to the County of Okaloosa not less than ten (10) days prior to the commencement of any and all subcontractual agreements which have been approved by the County of Okaloosa. Such insurance shall comply with the Florida Workers’ Compensation Law. No class of employee, including the contractor himself, shall be excluded from the Workers’ Compensation insurance coverage. The Workers’ Compensation insurance shall also include Employer's Liability coverage. Business Automobile and Public Liability Insurance 1. The Contractor shall maintain Business Automobile Liability Insurance coverage throughout the life of this Agreement. The insurance shall include Owned, Non-owned and Hired Motor Vehicle coverage. The Contractor shall carry other Public Liability insurance against all other Bodily Injury, Property Damage and Personal and Advertising Injury exposures. The coverage shall include both On-and Off-Premises Operations, Contractual Liability, Board Form Property Damage and Professional Liability. All liability insurance shall be written on an occurrence basis and shall not be written on a claim-made basis. If the insurance is issued with an aggregate limit of liability, the aggregate limit of liability shall apply only to the locations included in this Agreement. If, as the result of any claims or other reasons, the available limits of insurance reduce to less than those stated in the limits of Liability, the Contractor shall notify the County Representative in writing. The Contractor shall purchase additional liability insurance to maintain the requirements established in this Agreement. Umbrella or Excess Liability insurance can be purchased to meet the Limits of Liability specified in this Agreement. Public liability coverage shall be endorsed to include the following: a. Premises — Operation Liability b. Occurrence Bodily Injury and Property Damage Liability C. Independent Contractor’s Liability d. Completed Operations and Products Liability Contractor shall agree to keep in continuous force Commercial General Liability coverage including Completed Operations and Products Liability for two (2) years beyond acceptance of project. Limits of Liability The insurance required shall be written for not less than the following, or greater if required by law and shall include Employer’s liability with limits as prescribed in this contract: LIMIT 1. Workers’ Compensation 1) State Statutory 2) Employer's Liability $1 million each accident 2. Business Automobile & Commercial $1,000,000 each occurrence General Liability Insurance (A combined single limit) 3. Personal and Advertising Injury $250,000 Notice of Claims or Litigation The Contractor agrees to report any incident or claim that results from performance of this Agreement. Within ten (10) days of the Contractor’s knowledge, the County Representative shall receive written notice describing the incident or claim. In the event such incident or claim involves injury or property damage to a third party, verbal notification shall be given the same day the Contractor becomes aware of the incident or claim. A detailed written report is to be made within ten (10 days). Indemnification & Hold Harmless To the fullest extent permitted by law, Contractor shall indemnify and hold harmless County, its officers and employees from liabilities, damages, losses, and costs including but not limited to, reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the Contractor and other persons employed or utilized by the Contractor in the performance of this contract. Certificate of Insurance 1. All insurance shall include the interest of all entities named in and its respective agents, consultants, servants and employees of each and all other interests as may be reasonably required by Okaloosa County as Additional Insured. The coverage afforded the Additional Insured under this policy shall be primary insurance. If the Additional Insured have other insurance that is applicable to the loss, such other insurance shall be on an excess or contingent basis. The amount of the company’s liability under this policy shall not be reduced by the existence of such other insurance. 2. Certificates of insurance, in duplicate, indicating the job site and evidencing all required coverage must be submitted to and approved by Okaloosa County prior to the commencement of any of the work. The certificate holder(s) shall be as follows: Okaloosa County 602-C North Pearl Street Crestview, Florida 32536 3. All policies shall expressly require 30 days written notice to Okaloosa County at the address set out above, or the cancellations of material alterations of such policies, and the Certificates of Insurance, shall so provide. 4. All certificates shall be subject to Okaloosa County’s approval of adequacy of protection and the satisfactory character of the Insurer. 5. The Certificates of Insurance shall disclose any and all deductibles or self-insured retentions (SIRs). Deductibles or SIRs in excess of $10,000 will not be accepted unless specifically approved in writing by Okaloosa County. Al! deductibles or SIRs, whether approved by Okaloosa County or not, shall be the Contractor’s full responsibility. In particular, the Contractor shall afford full coverage as specified herein to entities listed as Additional Insured. In no way will the entities listed as Additional Insured be responsible for, pay for, be damaged by, or limited to coverage required by this schedule due to the existence of a deductible or SIR. Specific written approval from Okaloosa County will only be provided upon demonstration that the Contractor has the financial capability and funds necessary to cover the responsibilities incurred as a result of the deductible or SIR. 6. In the event of failure of the Contractor to furnish and maintain said insurance and to furnish satisfactory evidence thereof, Okaloosa County shall have the right (but not the obligation) to take out and maintain insurance on the project. All costs for the coverage will be paid by Contractor upon presentation of a bill. General Terms Any type of insurance or increase of limits of liability not described above which the Contractor required for its own protection or on account of statute shall be its own responsibility and at its own expense. The carrying of the insurance described shall in no way be interpreted as relieving the Contractor of any responsibility under this contract. Should the Contractor engage a subcontractor or sub-subcontractor, the same conditions will apply under this agreement to each subcontractor and sub-subcontractor. The Contractor hereby waives all rights of subrogation against Okaloosa County and its consultants and other indemnities of the Contractor under all the foregoing policies of insurance. Umbrella Insurance The Contractor shall have the right to meet the liability insurance requirements with the purchase of an umbrella insurance policy. In all instances, the combination of primary and umbrella liability coverage must equal or exceed the minimum liability insurance limits stated in this agreement. Local Preference Okaloosa County reserves the right to grant a preference to in-County bidders only when bids are received from firms located in states, counties, municipalities or other political subdivisions which offer preference to bidders located in such political subdivisions. The amount of preference given to local bidders will be the same as that given by the state, county, municipality or other political subdivisions in which a bidder is located. If the political subdivision in which a bidder is located offers a preference to its local firms, that bidder must plainly state the extent of such preference to include the amount and type preference offers. Any bidder failing to indicate such preference will be removed from the County bid list and any and all bids from that firm will be rejected. Note: For bidder’s convenience, this certification form is enclosed and is made a part of the bid package. Public Entity Crime Information A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. Discrimination Any entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. Conflict of Interest The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All respondents must disclose with their proposals the name of any officer, director, or agent who is also a public officer or an employee of the Okaloosa County Board of Commissioners, or any of its agencies. Furthermore, all respondents must disclose the name of any County officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the firm or any of its branches. Furthermore, the official, prior to or at the time of submission of the proposal, must file a statement with the Clerk of Circuit Court of Okaloosa County, if he is an officer or employee of the County, disclosing his or spouse’s or child’s interest and the nature of the intended business. Note: For bidder’s convenience, this certification form is enclosed and is made a part of the bid package. Identical Tie Bids Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality and service are received by the County for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process (see attached certification form). Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. Note: For bidder’s convenience, this certification form is enclosed and is made a part of the bid package. Bids will not be considered from vendors who are currently involved in official finance reorganization or bankruptcy proceedings. Bid Opening Bid Opening shall be public on the date and time specified on the bid form. It is the bidder’s responsibility to assure that this bid is delivered at the proper time and place. Offers by telegram, facsimile, or telephone are NOT ACCEPTABLE. NOTE: Crestview, FL is “not a next day guaranteed delivery location” by delivery services. Right to Waive and Reject 1. The Board, in its absolute discretion, may reject any proposal of a proposer that has failed, in the opinion of the Board, to complete or perform an Okaloosa County contracted project in a timely fashion or has failed in any other way, the opinion of the Board, to perform a prior contract in a satisfactory manner, and has directed the Okaloosa County Purchasing Director to emphasize this condition to potential proposers. 2. There is no obligation on the part of the County to award the proposal to the lowest proposer, and the County reserves the right to award the proposal to proposer submitting a responsive proposal with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to reject any and all proposals or to waive any irregularity or technicality in proposals received. Okaloosa County shall be the sole judge of the proposal and resulting negotiated agreement that is in the best interest and its decision shall be final. 3. 4. The Board of County Commissioners reserves the right to waive any informalities or reject any and all proposals, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this proposal and to accept the proposal that in its judgment will best serve the interest of the County. The Board of County Commissioners specifically reserves the right to reject any conditional proposal and will normally reject those which made it impossible to determine the true amount of the proposal. Disqualification of Proposers Any of the following reasons may be considered as sufficient for the disqualification of a proposer and the rejection of his proposal or proposals: 1. More than one proposal for the same work from an individual, firm or corporation under the same or different name. Evidence that the proposer has a financial interest in the firm of another proposer for the same work. Evidence of collusion among proposers. Participants in such collusion will receive no recognition as proposers for any future work of the County until such participant shall have been reinstated as a qualified proposer. Uncompleted work which in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals. Default under previous contract. The Board, in its absolute discretion, may reject any proposal of a proposer that has failed, in the opinion of the Board, to complete or perform an Okaloosa County contract project in a timely fashion or has failed in any other way, in the opinion of the Board, to perform a prior contract in a satisfactory manner, and has directed the Okaloosa County purchasing Director to emphasize this condition to potential proposers. No Bid Information If not submitting a bid, respond by returning this bid, marking it “No Bid” and explain the reason. Repeated failure to quote without sufficient justification shall be cause for removal of the supplier’s name from the bid mailing list. Note: To qualify as a respondent, bidder must submit a “No Bid” and it must be received no later than the stated bid opening date and hour. CERTIFICATION FORM I, _ Daniel Truax , certify that my company, __Datech Name Name of Company has worked on network cabling systems similar to the system currently being used by Okaloosa County within the past 12 months and that __ Datech , currently Name of Company has a minimum of two (2) trained local service technicians, each with a minimum of three (3) years experience. wee _ AuthorizetStgnature Daniel Truax Printed Name Datech Company Name PO Box 871 Gulf Breeze, FL 32562 Company Address FAILURE TO EXECUTE & RETURN THIS FORM WITH BID PACKAGE SHALL DISQUALIFY YOUR BID. CUSTOMER REFERENCE SHEET Refer to Bid Specification NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT Data Equipment 945 W Michigan Avenue 10B Pensacola EL. 32505 850-432-8969 Michael Escambia Charter Schools 850-937-0500 Mr. Jerome Chisolm Bere Jewelers 4421 Bayou Boulevard Pensacola, FL 32503 850-477-6818 Barry Cole Sunshine Dental —_3474 Gulf Breeze Pkwy Gulf Breeze, FL 32563 850-934-3464 __Dr. Nageen Rak Gulf Breeze Animal Hospital Ze, Fl 32563 —_ 850-932-6116 Carol LOCAL PREFERENCE DATA SHEET Okaloosa County grants a preference to in-county bidders only when bids are received from firms located in states, municipalities or other political subdivisions which offer preference to bidders located in such political subdivisions. The amount of preference given to local bidders will be the same as that given by the state, county, municipality or other political subdivisions in which the out-of-county bidder is located. If the political subdivision in which a bidder is located offers a preference to its local firms, that bidder must plainly state the extent of such preference to include the amount and type preference offered. Any bidder failing to indicate such preference will be removed from the County bid list and any and all bids from that firm will be rejected. Does the state, county, municipality or political subdivision in which your firm is located offer a preference to their local bidders? If “YES,” list below the extend of such preference. (If your firm is located in Okaloosa County, you will check “YES’-reciprocal only.) YES NO XXXX If yes, you must identify how you confirmed this information or who you spoke with within your area of business location below: Datech “ON ~~ Bidder’s Company Name Authorized Signature — Manual Daniel Truax Printed Name 11/25/13 Date BOARD POLICY ON “NO CONTACT CLAUSE” The Okaloosa County Board of County Commissioners have established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department. The period commences when the procurement document is received and terminates when the Board of County Commissioners approves an award. When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/proposers and members of the Board of County Commissioners, the County Administrator or members of the Board Approved Review Committee. All questions or requests for information regarding the solicitation must be directed to the designated Purchasing Representative listed in the solicitation. Any information thought to affect the committee or staff recommendation submitted after bids are due should be directed to the Purchasing Director or his appointed representative. It shall be the Purchasing Director's decision whether to consider this information in the decision process. Any attempt by a vendor/proposer to influence a member or members of the aforementioned shall be grounds to disqualify the proposer from consideration during the selection process. All proposers must agree to comply with this policy by signing the following statement and including it with their submittal. I SN : representing Datech ~ Signature Company Name Hereby agree to abide by the County’s “No Contact Clause” and understand violation of this policy shall result in disqualification of my submittal. CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), of if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business), or “no”. If yes, give person(s) name(s) and position(s) with your business. YES NO XXXX NAME(S) POSITION(S) FIRM NAME: Datech BY (PRINTED): Daniel Truax BY (SIGNATURE): eN Qe TITLE: President ADDRESS: PO Box 871 Gulf Breeze, FL 32562 PHONE NO. 850-432-8324 E-MAIL Dan@4datech.com DATE 11/25/13 DRUG-FREE WORKPLACE CERTIFICATION THE BELOW SIGNED PROPOSER CERTIFIES that it has implemented a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified in subsection 1. 4. In the statement specified in subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in, drug abuse assistance or rehabilitation program if such is available in employee’s community, by any employee who is convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements. DATE: 11/25/13 SIGNATURE: ins Se OOOO COMPANY: Datech NAME: Daniel Truax (Typed or Printed) ADDRESS: PO Box 871 TITLE: President Gulf Breeze, FL 32562 E-MAIL: Dan@4datech.com PHONE NO.: 850-432-8324 INDEMNIFICATION AND HOLD HARMLESS To the fullest extent permitted by law, CONTRACTOR shall indemnify and hold harmless COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this Agreement. Datech ~~ a Proposer’s Company Name Authorized Signature — Manuai 27 Galvez Ct Pensacola Beach, FL 32561 Daniel Truax Physical Address Authorized Signature — Typed PO Box 871 Gulf Breeze, FL 32562 President Mailing Address Title 850-432-8324 Phone Number FAX Number 850-748-1259 850-432-8324 Cellular Number After-Hours Number(s) 11/25/13 DATE (REVISED: JANUARY 12, 2001) FEDERAL E-VERIFY COMPLIANCE CERTIFICATION In accordance with Okaloosa County Policy and Executive Order Number 11-116 from the office of the Governor of the State of Florida, Proposer hereby certifies that the U.S. Department of Homeland Security’s E-Verify system will be used to verify the employment eligibility of all new employees hired by the contractor during the contract term, and shall expressly require any subcontractors performing work or providing services pursuant to the contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term; and shall provide documentation of such verification to the COUNTY upon request. As the person authorized to sign this statement, I certify that this company complies/will comply fully with the above requirements. DATE: 11/25/13 SIGNATURE: > <—_————— COMPANY: Datech NAME: _ Daniel Truax (Typed or Printed) ADDRESS: PO Box 871 TITLE: _ President Gulf Breeze, FL 32562 E-MAIL: _ Dan@4datech.com PHONE NO,; __ 850-432-8324 BID SHEET Bid #: IS 17-14 BID ITEM: NETWORK CABLING & REPAIR BID PRICE PER HOUR: _ $80.00 per technician CATEGORY 5e: $ 80.00 per technician CATEGORY 6 OR BETTER: $ 80.00 per technician FIBER OPTIC: ¢___ 80.00 per technician ANTI-COLLUSION STATEMENT: The below signed bidder has not divulged to, discussed or compared his bid with other bidders and has not colluded with any other bidder or parties to bid whatever. Note: No premiums, rebates, or gratuities permitted either with, prior to, or after any delivery of materials. Any such violation will result in the cancellation and/or return of material (as applicable) and the removal from bid list(s). Datech WO eA Bidder’s Company Name Authorized Signature — Manual PO Box 871 Daniel Truax Authorized Signature — Typed Gulf Breeze, FL. 32562 President Address Title 850-432-8324 Phone # Fax # 20-0070869 Federal ID # or SS #