Okaloosa County School Board — Regular Meeting, April 13, 2020 — reading text

$182,542.00 Budgeted : Yes Budget Source : General, Project 0099 COVID-19 Response Recommended Action : Motion to approve the emergency purchase of 500ea Apple iPads, 1000ea power adapters and 1000ea Lightning to USB cables needed for the implementation of the District's online education program due to the Coronavirus pandemic. The total purchase amount is $182,542.00. Public Content Request approval of the emergency purchase of 500 each Apple iPads, 1000 each power adapters and 1000 each Lightning to USB cables needed for the implementation of the District's online education program due to the Coronavirus pandemic. The total purchase amount is $182,542.00. Emergency purchase procedures were used per School Board Policy 2-17(12). Purchases were made from State of Florida WSCA Participating Addendum Contract 43211500-WSCA-15-ACS. Funds were paid from General, Project 0099 COVID-19 Response. Copies of the letter of explanation, purchase orders and quotes are attached. For additional information, please contact Eric Mitchell, Director, MIS & Instructional Technology, at (850) 689-7153. File Attachments APPLE QUOTE.pdf (297 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Request to Increase Purchase Order 20003098: Bob Taylor's Carpet One Floor & Home, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Fiscal Impact : Yes Dollar Amount : $12,688.00 Budgeted : Yes Budget Source : Capital Funds, Project 6342 School Equipment Repair Recommended Action : Motion to approve the request to increase Purchase Order 20003098 for an additional $12,688.00. The original purchase order was issued to Bob Taylor's Carpet One Floor & Home in the amount of $20,767.12 to repair damage to the stage flooring at Choctawhatchee HS per OCSD RFQ#20-40. Public Content Request approval to increase Purchase Order 20003098 an additional $12,688.00. The original purchase order was issued to Bob Taylor's Carpet One Floor & Home in the amount of $20,767.16 to repair damage to the stage flooring at Choctawhatchee HS (OCSD RFQ#20-40). The increase is due to the discovery of active termites and termite damage after beginning the project. The revised purchase order total is $33,455.16. Funds will be paid from Capital Funds, Project 6342 School Equipment Repair. Copies of the letter of explanation, purchase order, change order, and quote are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments INCREASE TO PO 20003098.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 RFP 20-01 Food Service Management Operations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation for RFP20-01 Food Service Management Operations. The committee recommends entering into contract negotiations with the highest ranked respondent, The Nutrition Group. Public Content Request approval of the committee's recommendation for RFP 20-01 Food Service Management Operations. The committee recommends entering into contract negotiations with the highest ranked respondent, The Nutrition Group. Copies of the RFP Committee Recommendation and minutes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301- 3020. File Attachments RFP20-01 Committee Recommendation.pdf (95 KB) RFP 20-01 Committee Meeting Minutes - 02-25-2020.pdf (296 KB) RFP 20-01 Committee Meeting Minutes - 03-12-2020.pdf (290 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 ITB 20-12 Door Replacement & Repair-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds as available Recommended Action : Motion to approve the committee's recommendation to award ITB 20-12 Door Replacement & Repair-District Wide to Anchor Door & Hardware, LLC, based on fixed pricing. The five (5) year contract is effective through April 13, 2025. Public Content Request approval of the committee's recommendation to award ITB 20-12 Door Replacement & Repair-District Wide to Anchor Door & Hardware, LLC, based on fixed pricing. Funds will be paid from Capital Funds as available. The five (5) year contract is effective through April 13, 2025. Copies of the bid and award tabulation are attached. For additonal information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-12 AWARD TABULATION.pdf (101 KB) ITB 20-12.pdf (2,749 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.21 ITB 20-11 Annual Ceiling Tile Replacement Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds as available Recommended Action : Motion to approve the committee's recommendation to award ITB 20-11 Annual Ceiling Tile Replacement Bid to Morgan Development & Construction, Inc. as Primary Service Provider and to Curtis Remodeling & Paint, Inc. as Secondary Service