Okaloosa County BOCC — 2013 meeting #1140 (date undetermined) — Action Item Printout — reading text

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Bid Award for Packaged Pump Station & Wetwell DEPARTMENT: Purchasing BCC DISTRICT: 2 STATEMENT OF ISSUE: Bids were opened on June 6, 2013. Bids were received from two companies. Pump & Process Equipment (Pensacola, FL) is the low bidder meeting specifications in the amount of $712,935.20 (includes options). BACKGROUND: In September 2011, Okaloosa County went under contract (FA2823-11-C- 0030; County Contract No. C11-1906-WS) with the U. S. Air Force for the construction of Duke Field wastewater infrastructure. The contract was modified in August 2012 to add the following: Capacity Expansion Charges (CECs) for Duke Field, construction costs for Main Base wastewater infrastructure, CEC's for Main Base, construction costs for Camp Rudder wastewater infrastructure, and CECs for Camp Rudder. The total contract is now $19,699,568; of that, $8,026,192 is reimbursement of design and construction costs and $8,673,376 is for CECs. Eglin has elected to decommission its two wastewater treatment facilities located on the Main Base, as per the above-mentioned contract, OCWS will design and construct a new conveyance system. The new system will divert all of the wastewater received at their Main and Plew wastewater plans and pump it to OCWS' Arbennie Pritchett WRF. In September 2012, the BCC approved OCWS in-house crews self performing the Eglin Main Base Wastewater project. Staff is now in the process of procuring the equipment for the first station to be constructed, the Eglin Main Base Pump Station. As a cost saving measure, and because not all vendors can provide the same equipment, the major equipment is being procured as 3 bids: 1) packaged pump station (wetwell, pumps, guiderails, discharge piping, variable frequency drivers, and control panels), 2) prefabricated building to house the electrical equipment, and 3) 500kW diesel generator. The contract with the Air Force for the Eglin Main Base Wastewater was executed right at the final stages of the FY2013 budget approval process, therefore the expenses and revenues associated with the project is not listed. That contract is now shown in the FY2014 proposed budget. Per the contract, the construction of the Eglin Main Base Wastewater project is $4,926,698. OCWS will be reimbursed this amount as construction progresses. OPTIONS: Award of Reject. RECOMMENDATIONS: Staff recommends awarding to Pump & Process Equipment; they being the low bidder meeting specifications in the amount of $712,935.20. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator