Fort Walton Beach Council agenda — 08-27-13--regular — reading text

chases No 2, 000. 00 Repaint sign pole No 245M Reseal& repaint concrete block wall No 1, 305. 00 Repaint drain grate No 287. 00 Gulf Power design plans No 1, 532. 00 Electrical work for sign No 250. 00 Replace electrical circuit So 350. 00 Electrical wiring for sign No 1, 210.00 Header curb wall (back of property) No 3, 500M Concrete driveway on Eglin Pkwy Yes 14, 433. 00 Demo & re -pour curbing Yes 6, 950. 00 Site plan design No 5, 003. 62 Landscape plan design No 600. 00 Total: 107, 106. 87 Total of eligible costs: 56, 743. 25 Eligible for 50% of eligible project costs: 28, 371. 63 N J VNaOUEW LcUuRE Q  iale.a ', City Council of Fort Walton Beach 0To: ADMINISTRATIVE SERVICES MEMORANDUM Michael D. Beedie, City Manager From: Ella Walters, Human Resources Date: August 27, 2013 Subject: FY 2012 -13 Charter Officer Evaluations 1. BACKGROUND: 1. 1. The City has three (3) Charter Officers consisting of the City Manager, City Clerk and City Attorney. The City Manager and City Clerk are both full -time employees of the City and the City Attorney is a contract employee. L2. An annual examination of a Charter Officer's performance is not only conducted because it is required by his or her employment agreement, but also because it is an important and healthy activity for establishing effective City Council — Charter Officer relationships. Ultimately, the performance evaluation of the Charter Officers is an essential tool for promoting more effective decision making throughout the City. 2. DISCUSSION: 2. 1. Performance evaluations for Charter Officers were completed by the Mayor and City Council members. The goal of this performance evaluation process was to allow Council members to become better acquainted with each other and the Charter Officers. This exercise acknowledged strengths and pointed out weaknesses and recommended feedback for the Charter Officers. 2. 2. Scores were combined and tabulated for each Charter Officer. Based on the overall score, a determination was made as to whether Employee was eligible to receive a performance incentive as allocated in the FY 2012 -13 for City employees. 2. 2. 1. The City Manager, Mr. Michael Beedie, received an overall score of 4.35 out of 5. 00. Based on the incentive criteria, Mr. Beedie is eligible for $ 400. 00 or 24 hours of Performance Evaluation Extra Leave Time. 2. 2. 2. The City Attorney, Mr. Hayward Dykes, received a score of 3. 99 out of 5. 00. Mr. Dykes, as a contract employee, is ineligible to receive a performance incentive. 2.2. 3. The City Clerk, Mrs. Helen Spencer, received an overall score of 3. 81 out of 5. 00. Based on the incentive criteria, Mrs. Spencer is eligible for $300.00 or 16 hours of Performance Evaluation Extra Leave Time 3. FINANCIAL INFORMATION: 3. 1. If City Council decides to award the Performance Incentives to the eligible Charter Page 1 of 2 rum vg: +a  15.4 Officers, the funding is available in the appropriate divisional budgets for FY 2012 -13. 4. RECOMMENDATION: 4. 1. Staff respectfully recommends discussion and approval of the FY 2012 -13 Performance Evaluations for the three ( 3) City Charter Officers. 4. 2. Staff respectfully recommends approval of FY 2012 -13 performance incentives for the City Manager in the amount of $400. 00 or 24 hours of Performance Evaluation Extra Leave Time and for the City Clerk in the amount of $ 300. 00 or 16 hours of Performance Evaluation Extra Leave Time. ATTACHMENTS: FY t2 -13 Charter Officer Evaluation Cover - City Manager ( DOC) FY 12 -13 Charter Officer Consolidated Evaluation Sheet - City Manager PDT) FY 12 -13 Charter Officer Evaluation Cover - City Attorney ( PDF) FY 12 - 13 Charter Officer Consolidated Evaluation Sheet - City Attorney PDF) FY 12 - 13 Charter Officer Evaluation Cover - City Clerk ( PDF) FY 12 -13 Charter Officer Consolidated Evaluation Sheet - City Clerk ( PDF) SIGNATURE BLOCK: Ella Walters Completed 08/ 15/ 2013 4: 54 PM Carole Jones Completed 08/ 15/ 2013 4: 56 PM City Manager Completed 08/ 21/ 2013 4: 16 PM City Council Pending Page 2 of 2  City of Fort Walton Beach Charter Officers Performance Evaluation Charter Officer: Michael Beedie, City Manager Evaluation Period: 08/ 01/ 2012 — Charter Officers are evaluated annually on their professional, interactive, communication and administrative skills. Each skill is scored as Outstanding, Exceeds Expectations, Meets Expectations, Needs Improvement or Unacceptable. Certain skills can be scored as Not Applicable if it does not pertain trait. to the Charter Officer and Not Observed if Mayor or Council has not observed that particular Each of these skills have been assigned a score from 0 - 5 in order to generate an evaluation score for each Charter Officer. The evaluation score will be used to award Charter Officers ( Employees) the same monetary gains as General Employees based on the criteria as directed by Council ( a Performance Incentive check or Performance Evaluation Extra Leave Time). The skills are scored as follows: Outstanding 5 Exceeds Ex ectations 4 Nn Meets Ex ectations 3 NN Needs Im rovement 2 Unacce table I amam Not Observed or Not A licable 0 RR Not Observed Scores & Not Applicable Scores Will Not TT Be Included in the Averaged Total VV CharterCharter OfficerOfficer Beedie'Beedie' ss collectivecollective evaluationevaluation isis attachedattached andand hishis averaged averaged scoresscores areare asas follows:follows: andand 4.4. 3535 BasedBased onon thethe scorescore ofof 4.4. 35,35, Mr.Mr. BeedieBeedie isis eligibleeligible forfor aa PerformancePerformance IncentiveIncentive ofof$ $ 400.400. 00,00, toto bebe paidpaid outout ofof thethe AugustAugust PerformancePerformance incentivesincentives paidpaid duringduring thethe firstfirst 77 daysdays ofof September,September, oror 2424 hourshours ofof PerformancePerformance EvaluationEvaluation ExtraExtra LeaveLeave Time.Time. CharterCharter OfficersOfficers PerformancePerformance IncentivesIncentives willwill bebe paidpaid outout perper thethe chartchart below.below. 4.4. SuSu 1$ 500.500. 0000 1 3232 hourshours 1 1,1, 99— 99— twotwo 1$ 0.0. 0000 1 00 HoursHours City of Fort Walton Beach Charter Officers Performance Evaluation Score Sheet Charter Officer: Michael Beedie City Manager Evaluation Period: 08/ 01/ 2012 — 08/ 01/ 2013 COq w uu O UCvmML N