Fort Walton Beach Council agenda — 08-27-13--regular — reading text

80 =;.  8: 1. 2 Regular Meeting Minutes August 13, 2013 Mr. Mead moved for Council authorization to reject all proposals for RFP 13 -06 for Group Health Insurance and REP 13 -017 for Dental & Vision as issued by Public Risk Insurance Agency and to remain with PRM for group health insurance, Florida Combined Life for dental insurance and NVA for vision insurance for FY 2013 -14. Ms. Jamieson seconded motion and it carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: John Mead, Council Seat 3 SECONDER: Amy Jamieson, Council Seat 5 !... AYES: Griggs, gossom, Mead, Goodwin, Jamieson, Rigdon, Rynearson Honorary Designation of a Street for Colonel Bud Day Synopsis: ( City Manager) Council Member Griggs has requested City Council discussion of an honorary street designation for Colonel Bud Day. Mr. Griggs discussed the possibility of an honorary street designation for Col. Bud Day. The City Manager stated two possible locations for consideration could be Highway 98 or Beal Parkway, where Col. Day' s law office was located. However, since both of these are state roads it would take coordination with DOT and possibly the state legislature. The City Manager stated Staff could research the issue if Council desires. Clarification was given that this would be an honorary designation only; there would be no changes in street names and the signage would consist of a small sign or plaque. The City Manager stated this was done a few years ago around the Carson Drive area when a street was designated Seymour Way in honor of one of the church pastors in the area. Mr. Griggs moved to designate a street in honor of Col. Bud Day and to direct Staff to return with recommendations whether a state or city road should be designated, and the procedures necessary for the designation. Mr. Goodwin seconded motion and it carried unanimously. RESULT: ADOPTED [ UNANIMOUS] MOVER: Bobby Griggs, Council Seat 1 SECONDER: Trey Goodwin, Council Seat 4 AYES: Griggs, gossom, Mead, Goodwin, Jamieson, Rigdon, Rynearson Discussion of Okaloosa- Walton TPO Voting Reapportionment Synopsis: ( City Manager) Discussion of City' s position on the proposed reapportionment of voting members for the Okaloosa- Walton Transportation Planning Organization to be discussed at the August 22, 2013 FPO meeting. AT rA(' I tMFVrs: MAP 21 Reterenee for t PO Vnung Apportionmcnt ( PDr) 6- 20 -13 OWTPO Aoeoda Voting ReapE, onino ( PDF) 4 - 1K- 130WTPO Mei,no, Minwec ( POP) The City Manager reported the Okaloosa -Walton Transportation Planning Organization OWTPO) has done their 10 -year reappropriation of votes, which is based on population of ell, council ofhon Wahon Beach Page 11 p $ 1  F- 81.2 Regular Meeting Minutes August 13, 2013 cities, and the City of Crestview has surpassed Fort Walton beach as the most populated City. Therefore, the TPO is discussing decreasing the City' s voting membership to two members and giving Crestview three voting members. Although no decisions have been made, the City Manager has talked with the other cities and the County, and he will make a presentation at the August 22 TPO meeting that the County reduce their members to four and give a member to Crestview, whereby Fort Walton Beach can keep their three members. The City Manager urged the City' s voting members to attend the meeting on August 22. This was an information item for Council. CITY MANAGER REPORTS The City Manager introduced and welcomed Ella Mae Walters, the City' s new Human Resources ' o2 Director. The City Manager announced the Employee Golf Tournament and Picnic on August 24 at the Q7NaCd i Fairgrounds. He advised that at the next meeting he will update Council on the Soundside and Landmark projects, and the status of the Recreation Center. a The City Manager reminded everyone of the Special Council Meeting next Tuesday, August 20, at 5: 30 pm to discuss surplus properties. CITY ATTORNEY REPORTS The City Attorney reminded Council that a special meeting will be held on August 27 at 5: 00 pm on Roberts Rules of Order and the Sunshine Laws. MAYOR/COUNCIL COMMENTS Dr, gossom advised Head Start closed out their budget year $ 1 10, 000 under budget and were able to purchase vehicles and new flooring for the various centers, and their new offices are on Lewis Turner Blvd. Dr. gossom also advised Opportunity Inc has moved their offices to Lovejoy Road. She also spent some time visiting the City' s Purchasing Department and was impressed with the thoroughness of the Purchasing Staff. Mr. Mead requested invoices for the labor and other attorneys the City retains. Ms. Jamieson noted the various opportunities provided by the CDBG Block Grant. Cif• C'ounci( of Fort Wnhon Beach Pa, 12  F;,4.1. 2 Regular Meeting Minutes August 13, 2013 Mr. Rigdon noted the lengthy discussion earlier in the evening regarding the resolution to support a sand tracer study. Mr. Rynearson congratulated Dr. gossom and the Head Start organization on their funding success for this year. He also praised Purchasing Agent Paul Eubanks in procuring separate bids for the seed and fertilizer for the golf course. Mr. Rynearson also noted his concern regarding the posting of employees' salaries on the City's web page, stating the information does not relay years on the job or the education or experience of the employee, that it is only a small piece of the story. m 0 The Mayor received a letter from a thankful citizen for the assistance the City provided her, n announced the National Night Out was a fun time despite the weather; the Farmer's Market is a ¢' great event and they are looking at expanding. The Mayor also discussed revisiting the branding u initiative with the slogan ' The Treasure of the Emerald Coast; announced the Florida League of Cities upcoming conference; and the wonderful retirement party for City employee Henry Hill. E The Mayor recapped the citizen participation regarding the budget, stating at the June 18 meeting 16 people were for and 3 were against; the August 12 meeting 5 were against and 4 were in favor; and between June 18 and August 12 he received 4 emails, 2 were in favor and I was against, and one individual wanted additional information. He also stated he received 8 e -mails from one person against it, and he received no phone calls at all one way or another. ADJOURNMENT: 8: 39 pm Ciry Council of F ,, H Iwm Beach Page 13 PSCI* Vq. 83:  8. 2 City Council of Fort Walton Beach 0 To: ENGINEERING & UTILITY SERVICES MEMORANDUM Michael D. Beedie, City Manager From: Tim Bolduc, Engineering and Utilities Services Director Date: August 27, 2013 Subject: LMS Plan Annual Update 1. BACKGROUND: 1. 1. This item is provided for information purposes only. 1. 2. The City of Fort Walton Beach participates in the Federal Emergency Management Agency' s ( FEMA) Community Rating System ( CRS) for the National Flood Insurance Program. Essentially, through governmental efforts to mitigate local hazards, community residents become eligible for flood insurance discounts based on the City' s CRS Rating. 1. 2. 1. As of the latest review cycle, the City' s CRA Rating of 6 now provides a 20% flood insurance discount to property owners in special flood hazard areas. 2. DISCUSSION: 2. 1. One requirement for the CRS Rating is that " an annual report on evaluating progress toward implementing the action plan' s objectives and/ or recommendations of the area analyses" be " submitted to the governing body, released to the media, made available to the public, and included as part of the community' s annual recertification." 2. 2. The Local Mitigation Strategy ( LMS) Annual Report submitted to the Okaloosa Board of County Commissioners, dated August 6, 2013, was prepared by the Okaloosa County Growth Management Department and is structured to comply with the requirements of CRS Activity 510 reporting criteria. 3. FINANCIAL INFORMATION: 3. 1. By accepting the LMS report annually, the City maintains points towards the CRS Program, thereby receiving discounts on flood insurance for the City and its citizens. 4. RECOMMENDATION: 4. 1. No City Council action is required; the only requirement is for the City Council to receive this item as information and document that receipt in the meeting minutes. ATTACHMENTS: 2013 LMS Update Report( DOCX) SIGNATURE BLOCK: Stella ] ones Completed 08/ 16/ 2013 8: 10 AM Pagel of 2  8. 2 Tim Bolduc Completed 08/ 21/ 2013 11: 12 AM City Manager Completed 08/ 21/ 2013 3: 16 PM City Council Pending Page 2 of 2  8. 2. a I 1,117A 11 171] 0011112fI1M AGENDA REQUEST DATE: