Okaloosa County School Board — Workshop Meeting, March 11, 2024 — reading text

is attached. For additional information, please contact Amy Dale, Program Director, Title I, at (850) 301-3008. File Attachments JUST RIGHT READER QUOTE.pdf (346 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of ITB 19-05 Chemicals for Cooling Towers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2024 Absolute Date : Mar 11, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve the renewal of ITB 19-05 Chemicals for Cooling Towers, effective April 23, 2024, through April 22, 2025. Public Content Request approval to renew ITB 19-05 Chemicals for Cooling Towers, based on fixed pricing. The awarded vendor is Browne Laboratories, Inc. and the contract will be used as needed. Funding will be paid from Capital Funds, and is effective April 23, 2024, through April 22, 2025. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS FOR ITB 19-05.pdf (193 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of ITB 20-11 Annual Ceiling Tile Replacement Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2024 Absolute Date : Mar 11, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the renewal of ITB 20-11 Annual Ceiling Tile Replacement Bid, effective April 28, 2024, through April 27, 2025. Public Content Request approval to renew ITB 20-11 Annual Ceiling Tile Replacement Bid. Morgan Development & Construction, Inc. is the Primary Service Provider, the Secondary Service Provider will not be renewing. The bid will be used as needed, based on fixed awarded pricing, and will be paid from Capital Funds as available. The contract is effective April 28, 2024, through April 27, 2025, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-ITB 20-11.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Renewal of ITB 22-14 Band Instruments-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2393 Band Instrument Replacement Recommended Action : Motion to approve the renewal of ITB 22-14 Band Instruments-District Wide, effective March 29, 2024, through March 28, 2025. Public Content Request approval to renew ITB 22-14 Band Instruments-District Wide. The awarded vendor is Playground Music Center and the contract will be used as needed, based on fixed pricing. Funds will be paid from Capital Fund, Project 2393 Band Instrument Replacement, and the contract is effective March 29, 2024, through March 28, 2025. Copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL DOCUMENTS FOR ITB 22-14.pdf (644 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $50,000: Polar King International, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2024 Absolute Date : Mar 11, 2024 Fiscal Impact : Yes Dollar Amount : $140,694.26 Budgeted : Yes Budget Source : Federal Fund, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of freezer/cooler equipment for Plew Elementary School in the amount of $70,347.13, and Ruckel Middle School in the amount of $70,347.13, for a total amount of $140,694.26. Public Content Request approval to purchase freezer/cooler equipment for Plew Elementary School in the amount of $70,347.13, and Ruckel Middle School in the amount of $70,347.13, for a total amount of $140,694.26. The purchases are made through Brevard ITB 19-586-B-NC and funding will be paid from Federal Fund, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301- 3020. File Attachments PLEW ES QUOTE.pdf (428 KB) RUCKEL MS QUOTE.pdf (426 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid Over $50,000: Strategic Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2024 Absolute Date : Mar 11, 2024 Fiscal Impact : Yes Dollar Amount : $82,580.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from Strategic Equipment for a total amount of $82,580.00. Public Content Request approval to purchase kitchen equipment from Strategic Equipment for Edwins Elementary School in the amount of $41,290.00, and for Wright Elementary School in the amount of $41,290.00, for a grant total of $82,580.00. The purchases are made through Osceola County School contract #SDOC-22-B-077-LH, and funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments Strategic Quote 2.16.24 Edwins.pdf (691 KB) Strategic Quotes 2.23.24 Wright.pdf (691 KB) Strategic Equipment LLC Purchases Summary 2024-03-01.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Tag-On Bid Purchase Over $50,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount :