Okaloosa County School Board — Workshop Meeting, March 11, 2024 — reading text

Superintendent for approval. Meeting : Mar 11, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2024 Absolute Date : Mar 11, 2024 Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motioin to approve the appropriation of District 4 School Board Member  Capital Outlay Funds to Okaloosa STEMM Academy for media center furniture in the amount of $5,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Okaloosa STEMM Academy for media center furniture in the amount of $5,000.00. The remaining cost of $10,831.25 will be covered by District 5 School Board Member and the school. File Attachments STEMM Media Center.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Appropriation of District 5 School Board Member Capital Outlay Funds to Okaloosa STEMM Academy for media center furniture in the amount of $4,985.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2024 Absolute Date : Mar 11, 2024 Fiscal Impact : Yes Dollar Amount : $4,985.00 Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Okaloosa STEMM Academy for media center furniture in the amount of $4,985.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Okaloosa STEMM Academy for media center furniture in the amount of $4,985.00. The remaining cost of $10,846.25 will be covered by District 4 School Board Member and the school. File Attachments STEMM Media Center.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 03.11.2024.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $19,345.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-03-11.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Payroll Calendars for Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Payroll Calendars for Fiscal Year 2024-2025. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.” Fiscal Year 2024-2025 payroll calendars are based on the school calendar which was approved by the School Board at the May 8, 2023, School Board Meeting. File Attachments Proposed Payroll Calendars 2024-2025.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 RFQ 24-45 Benchmark Education Company, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $69,069.00 Budgeted : Yes Budget Source : Federal Fund, Project 4413 Title I School Improvement Support Plan Recommended Action : Motion to approve the purchase of book sets from Benchmark Education Company in the amount of $69,069.00. Public Content Request approval to purchase book sets from Benchmark Education Company in the amount of $69,069.00. Funds will be paid from Federal Fund, Project 4413 Title I School Improvement Support Plan, and copy of the quote is attached. For additional information, please contact Amy Dale, Program Director, Purchasing, at (850) 301-3008. File Attachments BENCHMARK QUOTE.pdf (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 RFQ 24-46 Just Right Reader, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $139,827.60 Budgeted : Yes Budget Source : Federal Fund, Project 4413 School Improvement Support Plan Recommended Action : Motion to approve the purchase of books from Just Right Reader in the amount of $139,827.60. Public Content Request approval to purchase books from Just Right Reader in the amount of $139,827.60. Funds will be paid from Federal Fund, Project 4413 School Improvement Support Plan, and a copy of the quote