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Okaloosa County BOCC — 2013 meeting #1139 (date undetermined) — Action Item Printout — reading text
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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: June 18, 2013
TO: Honorable Chairman and Members of the Board
FROM: John Hofstad
SUBJECT: Yard Trash Grinding Operations
DEPARTMENT: Public Works
BCC DISTRICT: All
STATEMENT OF ISSUE: New pricing information for contract grinding at the County’s two
yard waste facilities suggests re-evaluating the decision to contract grind versus purchasing a
replacement grinder.
BACKGROUND: A chronology of events and an analysis of the data is attached. In short,
based on recent pricing provided for emergency grinding it appears more advantageous to the
County's grinding operations to consider replacing the old grinder that was sent to auction
(approved by the Board on March 5, 2013). Based on current pricing for contract grinding, we
would expend the cost of a new grinder in less than three years. The advantages of the grinding
operation are expressed in the attachment mentioned above.
Contingent upon Board approval, staff proposes to develop a Request for Proposals (RFP) for the
replacement of the in-line grinder which was recently retired and sent to auction. The proposed
RFP will be crafted in much the same fashion as the one submitted earlier this year for road
graders. In addition to soliciting vendors for a straight purchase, the RFP will also include an
option to lease the same piece of equipment for a 36-month lease term. Staff will coordinate the
development of a RFP with the Purchasing Department, while also exploring the purchase of a
suitable “used/rebuilt” grinder of similar specification.
If the Board approves the action outlined above, staff will seek subsequent approval from the
Board in the future depending upon on the preferred procurement method: lease, new purchase,
or used purchase. Regardless of the procurement method, the use of Solid Waste Fund reserves
will be required and reserves are sufficient to cover the expenditure.
OPTIONS: Continue contract grinding or purchase a new grinder.
RECOMMENDATIONS: Request Board authorization for staff to prepare a Request for
Proposals to secure either a lease option, new equipment purchase, or used equipment purchase
for an in-line yard debris grinder for use at the County’s Wright Yard Waste facility.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator