Okaloosa County School Board — Regular Meeting, February 22, 2021 — reading text

by the Superintendent for approval. Meeting : Feb 22, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 22, 2021 Absolute Date : Feb 22, 2021 Fiscal Impact : Yes Dollar Amount : $10,795,152.99 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2020- 2021. Public Content On September 21, 2020, the School Board adopted the budget for fiscal year 2020-2021. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of January 2021: General Fund $ 378,214.11 Debt Service Funds 0.00 Capital Project Funds 10,326,837.56 Other Special Revenue Funds - Federal 88,000.00 Other Special Revenue Funds - Food Service 2,101.32 Total - All Funds $10,795,152.99 File Attachments !BA 05 - Jan 2021.pdf (1,387 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Monthly Financial Statement for January 2021 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 22, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 22, 2021 Absolute Date : Feb 22, 2021 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2021. Public Content The financial statement for the month ending January 31, 2021, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2021-01-31.pdf (686 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 22, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 2.22.21 Detail-2.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 22, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,750.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-02-22.pdf (432 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Payroll Warrant Register and Accounts Payable Warrant Register for January 2021, totaling $18,035,076.53; and Bank Transfers for January 2021, totaling $48,000,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 22, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $18,035,076.53 and Bank Transfers in the amount of $48,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for January 2021, totaling $18,035,076.53; and Bank Transfers for January 2021, totaling $48,000,000.00. File Attachments 07 - MIS 3478 - Warrant Register - January 2021.pdf (557 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Renewal of Cooperative Purchasing Agreement for Online Auction Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 22, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve renewing the Cooperative Purchasing Agreement with Bidilla, Inc. to provide Online Auction Services. The agreement is effective February 12, 2021 through February 11, 2022. Public Content Motion to approve renewing the Cooperative Purchasing Agreement with Bidilla, Inc. to provide Online Auction Services under the same terms and conditions as the agreement between Bidilla, Inc. and Okaloosa County, Florida, Term Contract #C18-2680-PUR. The agreement will be used on an