Okaloosa County BOCC — May 17, 2013 — Agenda — reading text

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST aa DATE: October 16, 2012 TO: | Honorable Chairman & Members of the Board — FROM: Richard Brannon, Purchasing Department SUBJECT: Design-Build Contract for Renovation of the Shalimar Annex _ DISTRICT: 2 REQUESTING DEPT: STATEMENT OF ISSUE: SECSSESS ERE RET EHHEESEKE CESK SERHSEREREEERE REESE Purchasing (hy fy Staff is requesting fo enter into contract with Lord & Son (Ft Walton Beach, FL) for design-build services related to the renovation of the Shalimar Annex. Lord & Son was previously selected and approved by the Board (see atiached) as the contractor for this project. The cost for renovation of the Shalimar.ourthouse Annexis estimated at $6,000,000. Phase One of this contract will consist of design-build work for the completion of schematic design (20%). Fees for this phase will be in the amount of $166,597. and include pre-constructions — services, architectural services and additional fees. Because of the pending legal court case (appeal) associated with this project, the County hasa . - - cancellation clause at the end of Phase One that will limit the contractual obligation and protect the County from any additional costs beyond these services. Phase Two will complete the project following the conclusion of any legal challenges and requires the determination of a Guaranteed Maximum Price (GMP) which will be brought to the board for acceptance prior to actual construction. Fees for Phase Two total $738,070 and complete a total contract for the design-build services in the amount of $904,667 (see attachment "C" of the proposed contract _for the breakdown of services and associated fees. ve Coes I Ate fice Award or Reject. “ov Kae — We inchehes) ME W sieicse UN WE wears cout ag $4 084 ong sa. BONS eis da cn RECOMMENDATION: RECOMMENDED BY: REVIEWED BY: APPROVED BY: Staff recommends approval of the contract and allowing the Chairman to sign the contract. ( polidispbln Ko “Puichasing Diréctor (Ku God. Human Resources Director A Bynes. 0. Cure ourtty Administrator BOARD OF COUNTY COMMISSIONERS DATE: TO: FROM: SUBJECT: DISTRICT: AGENDA REQUEST February 7, 2012 Honorable Chairman & Members of the Board Richard Brannon, Purchasing Department Design Build Contractor Selection for Remodeling of the Shalimar Annex 2 ERK EEKK ERE ER EKER RPK EP REE ERE REE RER ER EE S- REQUESTING DEPT: STATEMENT OF ISSUE: - BACKGROUND: OPTIONS: RECOMMENDATION: RECOMMENDED BY:. REVIEWED BY: APPROVED BY: Purchasing Proposals were received from twelve (12) firms on November 18, 2011. A Board Approved Selection Commitiee (see attached) met and ranked all proposals. Presentations were held on January 12, 2012 with the top four (4) ranked firms. The Review Committee met on January > 19, 2012 and ranked the firms (see attached). The Committee ranked Lord & Son Construction (Ft. Walton Beach, FL).as the top ranked firm. The resulting contract would cover all work related to remodeling the Shalimar Annex. Approve or Reject. Staff recommends approving the selection of Lord & Son Contracting and allowing staff to negotiate a contract. The final contract amount would be brought to the Board for approval at a later date. WItK nor TO EXC#O le aM Purchasing Director : > sO . f * t . Human Resources Director - County Administrator REMODEL EXISTING SHALIMAR ANNEX PRESENTATIONS JANUARY 12, 2012 TIME SLOT PROPOSER 8:00 A.M. Hy | AJAX BUILDING CoRP. 8:50 A.M. _ Hy PETER BROWN CONSTRUCTION 9:40 A.M. de ALLSTATE CONSTRUCTION 10:30 A.M. #\| _torp 2 son CONstRUCTION BOARD APPROVED REVIEW COMMITTEE Dave Parisot Commissioner . Jim Curry | County Administrator Don Turner | Facility Maintenance Director | Richard Brannon Purchasing Director Purl Adams | Growth Mgmt Bidg. Official -| "Allison James Purchasing Intern *Non Voting Member INTRODUCTION/SCOPE OF WORK - The Okaloosa County Board of County Commissioners js soliciting Statements of Qualifications from interested firms detailing their technical and financial qualification to design and construction all work required to remodel the Okaloosa County Shalimar Courthouse Annex Complex located at 1250 N. Eglin Pkwy, Shalimar FL. This selected firm will be required to submit two separate proposals addressing use of the facilities. Although the goal of the County is fo move the majority of Courtroom functions to another new facility scheduled to open late Sepiember of 2011, the County plans fo keep at least some functioning Court Room functions, in the complex. The successful firm will be required to address remodeling a that Court Room({s) to be identified as part of remodeling the entire complex in one proposal and in a separate Proposal address remodeling the complex without a judicial presence. ; A copy of the existing structure layout is included with the REP package. Nofe: A section of the complex, Building “G" will be occupied by office personnel to include a small Court Room and associated Judicial offices who will be working while the remodeling takes place (interim space plan). Building "E" will be occupied by the Clerk of Courts Records Section and will not be included in the remodeling. Access for those personnel and power requirements must be maintained during the project. Proposals must incorporate the following departments/constitutional offices and their estimated square footage required into the Shalimar Annex Complex: AGENCY SQUARE FOOTAGE REQUIREMENTS Tax Collector 13,000 sq. ft. Property Appraiser 12,400 sq. ft. County Administration 10,000 sq. ft: County Administrator Board of County Commissioners Board Meeting Room County Attomey ; Supervisor of Elections , 4,450 sq. ft. Sheriff 10,800 sq. ft. Facility Maintenance 500 sq. ft. Court Facilities 15,000 sa. ff. Renovations will invoive internal modifications to support the functions of staff and update the buildings to comply with all Federal, State and local codes. If required, all utilities must be moditied fo accommodate equipment additions, restroom additions, storage, office space and all mechanical and electrical equipment; this includes the Current switch gear (not including the generator transfer switch) wiring, plumbing replacements. All HVAC equipment is to be replaced. A new energy efficient system is to be installed. Information concerning the type of equipment requested will be posted on our website (see the Notice fo Bidders) prior to the Pre- Bid meeting. . Modification/Replacement of the Building Safety System, including the fire sprinkler system and Fire Alarm System is required and is to be included. The successful contractor will be required to replace any windows or doors that are not in compliance with the local area wind load requirements. Last Revised — 09/27/2011 Page 5 The entire complex is required to be ADA compliant. External renovations including transportation drop off/pick determination and signage are fo be - included. Internal signage and direction signage is to be included. The successful proposer will be responsible for field measuremenis of all existing space and analyze space. for any limitations. They will include analysis of: structural components, window/door locations, handicap accessibility, parking considerations, plumbing services, electrical services, HVAC requirements and building system accessibility. The successful proposer will be required to meet with each depariment/constitutional office which will occupy the remodeled complex to determine size and number of offices required. All proposers should include with their proposal an artist rendering of what the remodeled complex would look like. The renderings would become the properly of the County and may be used in future presentations. ; There are {2} portable buildings located in a courtyard between Building."“G" and "C". They are to remain in their location with utilities connected. Each proposer will be required to sign a security letter (attached) before obtaining a copy of the plans for the Shalimar Annex. Roofing on all buildings will be torn off, decking replaced as needed and new roofing installed. (Exception: Building “G" and “E” will not be re-roofed). The required roofing system is to be a Styrene-Bufadiene-Styrene (SBS) modified bituminous membrane system with roofing insulation. System must have aq 20-year warranty (from date of substantial completion: Roofers installation warranty shall be for 2 years from substantial completion. The successful contractor will be responsible for removing all construction debris and ensuring a safe work environment. The existing exterior parking lot lighting is to be replaced, Phase I will be done during the County’s 2011/2012 fiscal year {October 2, 201] — September 30, 2012) and will concentrate on all sections except the Tax Collector, Property Appraiser and Court Facility. Phase I! will include all other offices and will be completed during the County 2012/2013 fiscal . year with all work to be completed by September 30, 2013. Last Revised - 09/27/2011 @ Cv) Al * Document A121"CMc — 2003 eg and AGC Document 565 | _ Standard Form of Agreement Between Owner and Construction Manager where the Construction Manager is Also the Constructor AGREEMENT madeasofthe 9th day of October in the yearof 2012 (In words, indicate day, month and year) BETWEEN the Owner: This documant has impartent (Name and address) legal consequencea. Consultation with an atfomey . ls encouraged with to Okaloosa County Board of County Commissioners Wt completion or ersiaried 1804 Lewis Turner Blvd., Suite 100 The 1907 Edttion of AAS Fort Walton Beach, FL 32547 Document AZ01™, Genera! Conditions of the Contract for Construction, Is referred to herein. This Agreement and the Construction Manager: requires modification if other (Name and address) oe none are Lord & Son Construction, Inc. 19 David Street @ Fort Walton Beach, FL 32547 The Project is: (Name, address and brief description) Shalimar Courthouse Annex Renovations 1250 Eglin Parkway Shalimar, FL 32579 The Architect is: (Name and address) DAG Architects 1223 Airport Road Destin, FL 32541 The Owner and Construction Manager agree aa set forth below: AIA Document A121" CMc = 2003 and AGC Dacument $45, Gonyright © 1294 and 2003 by The Amarioan Institute of Architects and The Associated General Contractor: of America. All rights reserved. WARNING: This document la protected hy U.S, Copyright Law and Intemational Treaties. Unauthorized reproduction or distributlon of thie document, or any portion of It, may result in aevere civil and crirainal penalties, and will be prosecuted ta the maximum extent possible under the law. Purchases are permitted to reproduce ten (10) copies of thls document when completed. To report copyright violationa of AIA Contract Documents, e-mail The American ietuts of Architacts' legal counsel, copyright@ala.org. TABLE OF CONTENTS ARTICLE 1 GENERAL PROVISIONS § 1.1 Relationship of the Parties § 1.2 Gener! Conditions ARTICLE 2 CONSTRUCTION MANAGER'S RESPONSIBILITIES § 2.4 Preconstruction Phase § 2.2 Guaranteed Maximum Price Proposal and Contract Time § 2.3 Construction Phase § 24 Professional Services § 2.5 Hnzardous Materials ARTICLE 3. OWNER'S RESPONSIBILITIES § 3.1 Information and Services § 3.2 Owner’s Designated Representative § 3.3 Architect § 3.4 Legal Requirements ARTICLE 4 COMPENSATION AND PAYMENTS FOR PRECONSTRUCTION PHASE SERVICES § 4.1 Compensation § 4.2 Payments ARTICLE 5. COMPENSATION FOR CONSTRUCTION PHASE SERVICES § 6.4 Compensation . § 5.2 Guaranteed Maximum Price § 5.3 Changes in the Work ARTICLE 6 COST OF THE WORK FOR CONSTRUCTION PHASE §.6.1 Costs to Be Reimbursed § 6.2 Costs Not to Be Reiabursed § 8.3 Discounts, Rebates and Refunds $8.4 Accounting Records ARTICLE 7 CONSTRUCTION PHASE § 7.1 Progress Payments § 7.2 Final Payment ARTICLE 8 INSURANCE AND BONDS corer eee § 8.1 Insurance Required of the Construction Manager § 8.2