Okaloosa County BOCC — April 7, 2015 — Task Order Number 4 Design Bidding Construction Admin and Inspection Services — reading text

TASK ORDER APPROVAL FORM CONTRACT #: C15-2250-AP TASK ORDER #: l/l TASK ORDER AMOUNT: $ 88,160 OFFERED BY CONSULTANT: Michael Baker Jr. Inc. FIRM'S NAME Irvin Lee, P.E. REPRES TIVE'S PRINTED NAME SIGNATURE Operations Manager/ Office Executive g L / é - /5 TITLE DATE RECOMMENDED FOR APPROVAL (Department Director) SIGy//uyz’ 75&\\ Nasron AAE, THO Q\CQC\O(‘ ol Nisgoms TITLE . /5;”5 vz COUN?ADMH\%ATOR (if applicable) Gt Task Order for Destin Noise Wall March 12, 2015 DATE DATE APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) e $25,000 or less approved by Purchasing Director e Between $25,001 and $50,000 approved by Purchasing Director and County Administrator e In excess of $50,000 approved by the Board. [q PURC G DIRECTOR2én Federal 3 feols 3 DATE ! ‘ > CHAIRMAN (if applicable) DATE Page 1 of 4 Task Order Number h[ Noise Wall at the Destin Executive Airport Okaloosa County Exhibit B- Scope Michael Baker Jr., Inc, a Florida Corporation (hereinafter "CONSULTANT") agrees to perform and complete the following services (hereinafter "Services") for Okaloosa County Board of County Commissioners (hereinafter "COUNTY"), in accordance with the terms and conditions of the Agreement for Professional Architectural, Engineering, and Aviation Planning Services (Contract No.: C15-2250-AP), dated December 5, 2014, all of which terms and conditions are incorporated herein by reference. 1. Task Location: Destin Florida -Okaloosa County, Florida 2. Task Name: Noise Wall 3. Task Description / Scope of Services: This task order provides for the design, bidding and construction phase services of a 300" x 22’ noise wall at the Destin Executive Airport. The wall will be near the south property line beginning at the Destin Jet entrance sign and ending at the Destin Jet hangar. An existing 8" wood wall with 45 degree kickers exists that will be demolished. Behind this wall are several utility runs including waterlines, cable, power, and telephone. A power transformer, several telephone pedestals, “local” power (for landscape uplights and entrance sign) and a cable pedestal exist behind the wall with a swing gate for access. It is the intent of this design to leave them in place and ensure the foundations provide them adequate clearance. The “local” power will be relocated and mounted to the base of the wall and placed in new conduit. Since there is no provision for a gate in a large noise wall and the wooden kickers will be removed, a paved access will be provided behind the wall for the utilities. The design shall consist of prefabricated concrete panels with a texture on one side. Owner may elect for a graphic pattern (i.e. an aircraft or a pelican) on select panel faces. The foundation shall consist of drilled concrete shafts or auger cast piles. The designers shall Task Order for Destin Noise Wall March 12, 2015 Page 2 of 4 utilize survey and geotechnical information obtained as a part of this project in association with local codes for wind speeds for the foundation design. As an added service, utility research and field locate services shall be provided. Note: pre- design locates by sunshine on call are not reliable due to the fact no digging is actually occurring. It is imperative that accurate locations are obtained to avoid conflicts with crossings. There will be a need to protect the wall from vehicle bumpers to avoid damaging the concrete panels. Per City of Destin land Development Code, wheel stops can be provided at 30" offset from the wall. Other options may include bollards or guard rail. The estimated cost for construction is $220,000; based on a square foot cost of $30 and added project elements such as demolition, parking modifications, and sidewalk access to transformers. Detailed design activities, bidding phase, construction management and construction inspection services tasks are listed in Exhibit “B". 4. Compensation: The COUNTY shall compensate the CONSULTANT for the performance of these services a lump sum fee of $88,160. See Exhibit "B” Task Order for Destin Noise Wall March 12, 2015 Page 3 of 4 5. Schedule: The following schedule for the design, permitting, bidding and construction is as follows: Schedule Start Duration Completion NTP April 15, 2015 1 April 15, 2015 Survey and Geotechnical April 15, 2015 25 May 10, 2015 Task 1- 30% Plans May 10, 2015 30 June 9, 2015 Task 2- 100% Plans and Permits June 9, 2015 60 August 8, 2015 Task 3- Bidding August 8, 2015 60 October 7, 2015 Contract Award October 7, 2015 45 November 21, 2015 Construction November 21, 2015 120 March 20, 2016 Accepted by: CLIENT: CONSULTANT: Okaloosa County Board of Michael Baker Jr. Inc. County Commissioners By: Printed Name: Soonil Rorman {'\HF;IP(P Printed Name:__Irvin Lee, P.E. 7 Title: ) { R oS Title: _Operations Mngr./ Office Exec. Date: L%% Date: 2_/6-5 Task Order for Destin Noise Wall March 12, 2015 Page 4 of 4 EXHIBIT B Noise Wall Destin Executive Airport Fee Summary Sheet MANHOUR AND FEE ESTIMATE Task 2 - 100% Plans Task 1 - 30% Plans Task 3 - Bidding Task 4 - Construction Services —_— Senior Project Manager $150.00 12 12 5 9 38 Senior Structural Engineer $135.00 6 59 8 23 96 Professional Engineer $100.00 48 28 0 31 107 CAD Technician $60.00 40 35 0 2 77 Clerical $45.00 6 7 25 40 78 TOTAL HOURS 112 141 38 105 396 LUMP SUM COSTS $10,080.00 $14,980.00 $2,955.00 $9,475.00 $37,490.00 NOT TO EXCEED COSTS $34,880 $34,880.00 Reproduction $175.00 $175.00 $200.00 $550.00 Mileage $0.00 Postage $75.00 $75.00 $100.00 $100.00 $100.00 $450.00 SUBCONSULTANTS Nova (Geotechnical) $3,950.00 $5,000.00 $8,950.00 3DS (Survey) $5,840.00 $5,840.00 TOTAL EXPENSES $10,040.00 $250.00 $300.00 $5,100.00 $100.00 $15,790.00 TOTAL COSTS $20,120.00 $15,230.00 $3,255.00 $14,575.00 $34,980.00 $88,160.00 DBE Utilization Summary Percent of Contract Nova (Geotechnical) 4.48% 3DS (Survey) 6.62% 11.10% Page B-1 EXHIBIT B Noise Wall Destin Executive Airport Task 1 - 30% Plans ANHOUR AND FEE ESTIMATE Coordination with Airport Staff/ Project Management 4 6 10 Project Kick Off Meeting 4 2 6 Field Review 0 Coordination with Utilities 8 8 Coodination and Permit with the City of Destin 12 12 Coordination with Survey Subconsultant 2 2 4 Obstruction Evaluation / Airport Airspace Analysis (OE/AAA) 2 2 Coordinate with Geotechnical Subconsultant 2 2 4 Quality Control Review 1 1 e Project layout Plan General Notes 1 2 Typical Sections 0.5 Demolition Plan 1 Staking Plan 15 Structural Details 3 Miscellaneous Details i} 3 4 Erosion Control Plans 1 b Plot 30% 11"x17 plans (6 Copies) 1 1 Total Hours: 12 6 48 40 6 112 Page B-2 EXHIBIT B Noise Wall Destin Executive Airport Task 2 - 100% Plans MANHOUR AND FEE ESTIMATE Coordination with Airport Staff/ Project Management 6 6 Front End Documents 6 6 2 14 Technical Specifications 8 4 12 Safety Plan 2 1 3 Foundations (piles or drilled shatfts) 40 40 Coordination with civil designers 8 8 Quality Control Review 5 5 = 2 : ; - Finalize Structural Details 10 16 26 Finalize Cost Estimate 2 2 Engineer's report 4 4 S PR ot Modify and Finalize Plans Calculate final Quantities 2 2 Assemble Bid Schedule 1 1 Plot full size and 11"x17" plans 1 1 1 Quality review i Total Hours: 12 59 28 35 7 141 Page B-3 EXHIBIT B Destin Executive Airport Advertise and Coordinate Bidding Distribute/Sell Bidding Documents Conduct Pre-Bid Conference Minutes to Pre-Bid Conference Answers to Bidders/Issue Addenda Review Bids for Responsiveness Bid Tab Total Hours: MANHOUR AND FEE ESTIMATE Noise Wall Task 4 - Bidding and Award o 4 5 8 8 4 4 6 6 3 3 6 1 4 5 4 4 5 8 25 38 Page B-5 EXHIBIT B Destin Executive Airport MANHOUR AND FEE ESTIMATE Noise Wall Task 4- Construction Administration General Coordination with the Airport 4 4 5 13 General Coordination with the Contractor 5 5 3 13 Pre-Construction Conference 4 4 8 Review Schedules 1 1 Review Shop Drawings/Submittals 2 4 2 8 Review Pay Applications 2 1 3 Review Payrolls, DBE reports, EEQ reports 3 6 9 Review Test Results 3 3 Construction Meetings (none- handled by inspector) 0 Periodic Site Visits (2 Visits) 5 5 10 Review and Respond to RFI's 2 2 Prepare Change Orders 1 i Final Inspection/ Punch List items 4 4 4 12 Review/ Submit Record Drawings 2 2 2 6 Review Contractor's Closeout Documents 1 2 6 9 Prepare DBE Reporting Form 2 2 Closeout Book 2 3 5 Total: 9 23 31 2 40 105 EXHIBIT B Noise Wall Destin Executive Airport Task 4- Construction Inspection 8 weeks of field work. Total estimated construction time of 90-120 calendar days RESIDENT INSPECTOR RATE SCHEDULE TOTALS 1) DIRECT SALARY COSTS Inspector: 8 weeks @ 50 Hrs/Wk @ $70.00 per hour = $28,000 2) DIRECT NON-SALARY EXPENSES Lodging ($100.00 per night) $4,000 Per Diem ($36 per day) $1,440 Vehicle Allowance ($250 per week) $1,440 SUBTOTAL $6,880 Total Construction Inspection (NTE)= $34,880 N D V A 140-A Lurton Street " Pensacola, Florida 32505 850.607.7782 / Fax — 850.249.6683 ENGINEERING AND o ENVIRONMENTAL March 12, 2015 Mr. Doug Hambrecht Senior Project Manager Michael Baker International 5020 West Linebaugh Avenue, Suite 240 Tampa, Florida 33624 Subject: Proposal to Perform a Subsurface Exploration and Geotechnical Engineering Services and Construction Materials Testing Services DTS Sound Barrier Destin Executive Airport (DTS), Destin, Okaloosa County, Florida NOVA Proposal Number 1615058-GT Dear Mr. Hambrecht, NOVA Engineering and Environmental, LLC (NOVA) appreciates the opportunity to submit this proposal to provide a subsurface exploration and geotechnical engineering evaluation and construction materials testing services for the subject project. This proposal contains our understanding of the project, our approach to the exploration, and our fee estimate and schedule. SITE AND PROJECT INFORMATION Our understanding of the proposed development is based on: e Review of emailed project information provided by the client; and e Our recent experience providing geotechnical services for similar projects in this locale. We understand that a 20-foot high by 240-foot long sound barrier wall (to be constructed of pre-cast concrete panels) is proposed at the Destin Executive Airport (DTS) in Destin, Okaloosa County, Florida. The proposed wall alignment will extend from the Destin Jet entrance sign to the edge of the Destin Jet Hangar. Our services have been requested to provide geotechnical design parameters relevant to designing and installing either a drilled shaft or augered cast-in-place (ACIP) pile foundation system, and to provide construction materials testing services during the design phase of the project. We understand that the proposed wall alignment is accessible to a truck mounted drill rig, and therefore neither difficult access nor site clearing allowances will be required for the geotechnical exploration. Employee Owned — Client Driven Environmental Consulting — Geotechnical Engineering — Construction Materials Testing and Inspection Services Code Compliance — Municipal Support/Outsourcing — Private Provider Services™ DTS Sound Barrier Wall March 12, 2015 Michael Baker International NOVA Proposal 1615058-GT GEOTECHNICAL PROPOSED SCOPE OF SERVICES Please note; this exploration is limited to the proposed sound barrier wall foundation support design aspects of the proposed project; hence, additional information regarding overall site development is not relevant. Our proposed scope of services is designed to assess the site’s subsurface conditions as they pertain to the presence of organic materials, loose or otherwise unsuitable soils, and groundwater. We anticipate that Standard Penetration Test (SPT) data will be required to evaluate the proposed wall alignment. All drilling, sampling and testing on this project will be conducted in general accordance with ASTM procedures or other applicable standards and practices. We will not perform additional services without your prior approval. e