Fort Walton Beach Council agenda — 12-13-05 — reading text

inter-govem ental agency coordination and cooperation, and because of the very specific nature of the agreement regarding personnel, the Council can authorize you to sign it. In a message dated 12/5120053: 57: 20 P. M. Central Standard Time, mdutton@fwb. org writes: Toni, Please review this agreement between us and the college. We had been signing off on our own but I now know that you want either the Mayor or the City Manager to sign. This agreement allows us to send our Paramedic Trainees to ide on ambulances as well as work in ERs and ORs of hospitals Mike Dutton Fire Chief Original Message-- From: Sally Ashwood Sent: Monday, December 05, 2005 9: 06 AM To: Mike Dutton Subject: Agreement Attached is the agreement for PJC you wanted scanned. Sally Toni L. Craig Attorney at Law Fla. Bar No. 0115444 244 Racetrack Rd NE Fort Walton Beach FL 32547 850) 243-6969 Fax: (850) 244-8929 II The failure to be perfect does not mean you' re not a success. Fran Tarkenton The information contained in this email may be A TTORNEY-CLlENT privileged and should not be disseminated to or viewed by anyone other than the named recipient. If you are uncertain, please ask. 12/ 612005  o o CITY COUNCIL MEETING December 13, 2005 Consent Agenda Request authorization to award Bid # 06- 101 Annual Pesticides, to the lowest responsive, responsible bidders Purchasing Director)( Golf Club Administrator) Parks & Recreation Director) Council Action 1st 2nd Vote: Agenda Item Number: CA- 3  CITYOFFORTWALTONBE~_ H o MEMORANDUM V DATE: November 29, 2005 TO: Joyce Shanahan, City Manager FROM: Bob Flanagan, Golf Club Superintendent SUBJECT: Request to award Pesticide Bid # 06- 101 SUMMARY Pursuant to Chapter 2, Section 266, Purchasing Policies and Procedures, Fort Walton Beach Code of Ordinances, request authorization to award Bid #06- 101 Annual Pesticide Bid, to the lowest responsive, responsible bidders, at the unit prices outlined in the bid tabulation sheet. If approved, sufficient funding is available in the various funds for this purchase. Funding is provided in the following accounts: 1. The 4650/ Grounds Maintenance account of the Golf Course, Parks and Recreation Dept., Right Of Way Maintenance, and the Cemetery 2. The 5200/ Operating Supplies account of Sewer Operations Chemicals are purchased on an as needed basis to control the growth of undesirable plants, the spread of plant disease, and the proliferation of hannful insects in the maintenance of the City' s Golf Club fairways, greens, tees, and rough; and the parks sports fields, sewer spray fields, and plant beds maintained by other city departments. The chemical bid also includes the annual mole cricket injection treatment for the Golf Club and city sports fields. Recommend- Award to the lowest bidders who met specifications unless an alternate/ substitute product was found to more adequately meet the city' s needs. FINANCIAL DATA 1. DEPARTMENT: Golf Club 2. DIVISION: Maintenance 3. FUND: General and Golf Course Funds 4. ACCOUNT #: 404- 0700- 572- 4650 Golf Club 001- 1000= 572- 4650 Parks & Recreation 001- 1250- 541- 4650 Right of Way Maintenance 001- 1280- 539- 4650 Cemetery 401- 1320- 535- 5200 Sewer Operations 5. ACCT. DESCRIPTION: Golf Club Grounds Maintenance Parks & Rec. - Grounds Maintenance Right of Way - Grounds Maintenance Cemetery Grounds maintenance Sewer Operations- Operating Supplies 3 6. FY BUDGET: 2006 o 7. AMOUNT BUDGETED: Golf Club 220, 000 Parks & Rec. 8, 200 Right of Way 2, 860 Cemetery 625 Sewer Operations 3. 600 Total $ 235, 285 8. GRANT FUNDS: YES NO x AMOUNT $ 9. FUND TRANSFER: YES NO x AMOUNT $ 10. FROM ACCT. # N/A 11. TO ACCT. #: N/A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR NONE x BID ITEM DATA 14. DESCRIPTION OF BID ITEM: Pesticides as per specifications *. 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD'L MAT FDR NONE x 16. # BID INVITATIONS SENT: 26 17. # BIDS RECEIVED: 5 18. # RESPONSIVE BIDS: 5 19. RECOMMENDED VENDOR: Low Bidders as indicated on Bid Sheet Tabulation. 20. BID AWARD AMOUNT: At unit prices indicated. 21. COMMENTS: Yes 22. ESTIMATED QUANTITY TO BE PURCHASED: ( BULK ITEMS): Varies * 23. ESTIMATED PURCHASE AMOUNT: N/A 24. BID TABULATION ATTACHED: YES_ x_ NO_ ADD' L MAT FDR_ 25. TERM OF CONTRACT: N/ A 26. BID VALID TO: One year from Bid award. 27. BID PRICE VALID FOR TERM OF CONTRACT: YES_ x_ NO_ 28. WARRANTY PERIOD: N/ A 29. DELIVERY TIME: N/A 30. STATE CONTRACT: YES_ NO_ x_ 31. CONTRACT #: N/ A 32. CO- OP PURCHASE: YES_ NOy_ 33. AGENCY: N/A 34. EXPECTED LIFE OF ITEM: N/ A 35. ITEM DEMO' D: YES_ NO__ N/A x 36. REFERENCES CHECKED: YES__ NO_ N/A_ 37. CONTRACT: ATTACHED_ ADD' 1 MAT FDR_ N/ A_x 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES_ NO_ N/ A 39. CURRENT VENDOR: N/A 40. CURRENT PRICE: N/ A  o 0 ATTACHMENT 1 BID SUMMARY COMMENTS BID NO. 06- 101 1 Award to low bidder Red River Specialties 2 Award to low bidder Red River Specialties 3 Accept alternate product & size, award to low bidder LESCO 4 Award to low bidder Harrell' s Fertilizer 5 Award to low bidder Harrell' s Fertilizer 6 LESCO did not meet specifications, so award product to Harrell' s Fertilizer 7 Carso submitted agricultural product that does not have golf turf labeling so award to Red River Specialties 8 Accept alternate product, award to low bidder Red River Specialties 9 Accept alternate product, award to low bidder Regal Chemical lOA ward to low bidder LESCO 11 Award to low bidder LESCO 12 Accept alternate product & size, award to low bidder Carso 13 Accept alternate product, award to low bidder Regal Chemical 14 Award to low bidder LESCO 15 Accept alternate product, award to low bidder LESCO 16 Award to low bidder Carso 17 Award to low bidder LESCO 18 Award to low bidder Carso 19 Accept alternate product, award to low bidder LESCO 20 Accept alternate product, award to low bidder Regal Chemical 21 Regal Chemical did not meet specifications, so award to LESCO 22 Award to low bidder LESCO 23 Accept alternate product, award to low bidder Carso  24 Accept award to low bidder Red RiVe~ ecialtieS alternaooduct, 25 Award to low bidder Harrell' s Fertilizer 26 Accept alternate product, award to low bidder Red River Specialties 27 Award to low bidder LESCO 28 Award to low bidder Carso 29 Regal Chemical did not meet specifications, so award to Harrell' s Fertilizer 30 No bids submitted 31 No bids submitted 32 LESCO did not meet specifications, so award to Harrell' s Fertilizer 33 Accept alternate product, award to low bidder Regal Chemical 34 Accept alternate product, award to low bidder Red River Specialties 35 Accept alternate product, award to low bidder LESCO 36 Award to low bidder LESCO 37 Award to low bidder Harrell' s Fertilizer 38 Accept alternate product, award to low bidder LESCO 39 Regal Chemical did not meet specifications, so award to LESCO 40 A ward to low bidder LESCO 41 Award to low bidder Red River Specialties 42 A ward to low bidder LESCO 43 Accept alternate product & size, award to low bidder LESCO 44 Award to low bidder Red River Specialties 45 Award to low bidder Regal Chemical 46 Award to low bidder LESCO 4 7 Award to low bidder LESCO 48 Accept alternate product, award to low bidder Regal Chemical 49 Accept alternate product, award to low bidder Regal Chemical 50 A ward to low bidder Regal Chemical  r r-\ It) Q Q Pk N 0 ~ 5i\.: ~ c;:::! - LO 0 0 ~ 0 0 rxi s 0" 0 "0 0 " LO " 0 " 0 " 0 N "0 0 " 0 " 0 0 " 0 "0 LO " 0 N 0 : 0 0 0 " 0 " 2 " 0 " 0 " 0 " 0 "0 " 0 " 0 " 0 " 0 "